-: Here we go.
-: All right.
-: So welcome Jackie,
some of these folks you have met before, and some are,
I think this is their first session,
it's a mix of support staff,
both on the faculty development side
and some more on the technical side.
And we also have some faculty who are joining us,
folks who have been working with us very closely
either on our steering committee
or our CTL faculty associates.
So I'm really happy that they could join us as well.
I know we have a really big agenda and if you're okay,
I'm going to bypass introductions
since we have so much to cover.
And Jackie, how would you like to handle questions?
Do you wanna just do some presentation
and pause or do you wanna take questions as they come up?
-: It's really up to you.
I'm gonna have my chat on the computer screen
so that I can sort of see it.
But you're welcome to stop me at any time.
I know we do have a full agenda,
so I'll let you just stop me if needed
and then we can also pause.
-: Okay, how about this?
How about if you have burning questions,
put 'em in the chat and then we'll have designated
pause times so we don't go down too many rabbit holes,
'cause I suspect we will find some.
-: There will be some, absolutely.
Hi Justin, good to see you.
-: Hi Jackie, likewise.
-: All right, so we will get started.
I'm gonna stop my camera because I'm a bit confused
with where to look and that can be a little confusing
for others too.
But welcome everybody.
Today we're going to focus on advanced course migration.
If this is brand new to you,
just please follow along with my screen.
If you need to,
please log into the Brightspace environment, the UVM,
and just practice along with me.
So we'll leave that up to you.
We have about an hour together
and we do have a full agenda scheduled.
So with that being said,
again, we are recording this.
So we do ask you not to share this
outside of your environment
because as we're in the UVM site,
there is some confidential and proprietary information.
If you need to see this recording again
because it's super exciting material,
just ask your admins and they can share that link with you.
As we are moving through, this is a workshop of sorts.
So again, we do encourage you to log into your site
and just poke around and ask questions
or try some stuff out as we're demonstrating.
Today's agenda is a little apt, if you will,
but today is really all about advanced course migration.
And what we mean by that is
when you first come into your course,
you may note that there is some components
that had migrated in from Blackboard
or from another LMS or from an outside source.
So it may be prepopulated with these elements
or these components.
So we just wanna walk you through what is the recommended
workflow for checking what is there, how it works?
Do you want to build upon that? Do you need to edit that?
How the tools will work in Brightspace
to build what you already have in your course.
We're also gonna look at some strategies
for reorganizing the content,
whether you build it from scratch,
whether it's migrated in or a combination of both.
And basically looking at how to figure out
what the students can see versus what they cannot see.
If things need to be adjusted or if broken links are found,
what do you do with those?
From that point,
we're also going to review quickly
some best practices for quizzes.
Now we do have an opportunity for you to migrate
Blackboard question pools into Brightspace.
In Blackboard, if you're new to us at Brightspace,
Blackboard used a question pool.
In Brightspace, we call this the Question Library,
behaviors are similar, but there are some differences.
So we will talk about that.
With our grade book in Brightspace,
there are some pros and cons for editing the grades
versus building the grades from scratch.
Now again, some components may come over from Blackboard
in a migrated fashion,
so we wanna just check the grade book
and see how best can we make the grade book work for us
now in Brightspace
Also just to review, checking some of the links.
So some things that are migrated
or some things that you've brought into the system
and into your course individually,
they may have links that don't work.
So we'll take a look at that.
Now Blackboard has a great feature
where you can check very quickly
to see if something is broken.
You'll be able to see that
in the Table of Contents of your course material.
It may not be the best flow
or something that you're used to in Blackboard,
but we will show you what's available in Brightspace.
With luck, we'll have a few minutes at the end
for any open questions and answers
about anything inside of Brightspace.
So that's what we're gonna talk about today.
Now just a general overview,
when you first come into your Brightspace course,
you will want to go in and check the content.
The best thing you could do is just check
what is already here.
Do your module or unit descriptions
match what you need them to be?
Another thing in content that we recommend you check for
are sub-folders or units that are within a unit or module.
Because sometimes when things are migrated over,
they're hidden behind the scenes,
so we just wanna check for that.
Another thing you could check for is discussions,
activities such as assignments or quizzes.
How did they move over?
Checking the grades just to see, did it migrate properly?
Did it migrate at all?
And what do we do next?
Also, looking at those other activities I mentioned
such as quizzes or rubrics, calendar events,
different kinds of things that may have migrated over
and some things may not have.
There's no rhyme or reason if you are expecting
a certain component to come from Blackboard and it does not.
But it may be just because is it a file?
Is it a link?
Is it something that's been changed?
Those are some of the reasons
why it doesn't migrate over properly
or doesn't come over at all.
We have done a good job at trying to make sure
that you're not reinventing your entire course
and making sure that we can migrate as much as possible
from one LMS to another.
But there are some idiosyncrasies.
I'm not gonna fib to you, it happens.
So we'll just look at what you can do moving forward.
Now, some of the common issues that I've already mentioned,
but I just wanna reiterate is that we often find
that links that come over from Blackboard in that migration,
they can point back to your Blackboard environment.
Now the reason for that is because it's like
we're looking at doorways or passageways
to links that we place in a course.
Very similar to if we were to use Google,
and we went out to our Google Drive
to share a document with a student,
when the student clicks into that Google link,
it automatically takes them to our Google Drive
and what we're allowing them to see.
It works the same sometimes with Blackboard,
we try to mitigate this,
but there are points in time where if you add a link
from Blackboard, it will take them back to Blackboard.
Now if this occurs, it may show as a broken link
or it may take them out to the Blackboard site.
If you've deployed Brightspace and turned off Blackboard,
that may be a reason why it's a broken link.
There are also some quiz questions more specifically
that do not work as well in Brightspace
as they did in Blackboard if you've moved them over.
One of the reasons for that is what we call a hot spot
or a jumbled sentence.
So as the scripting was built for Blackboard,
it may be a different script for Brightspace.
Hot spot is another thing
that is utilized in Blackboard,
we have a different kind of hot spot tool.
So the scripting or the information
that goes from one tool to another is a bit discombobulated
and one system may not read it as well as another.
So those are common issues we find with quiz questions.
With content, we already mentioned this,
but I just wanna reiterate,
that sometimes in Blackboard,
the way you set up your content may be too many layers deep
for Brightspace to read.
So we wanna just look and see what if the content came over
and do I need to adjust, move, or recreate some of that?
Again, it all has to do with different LMS'
having different scripts or different ways
to read this detail in information.
It's not that that it's gone forever,
it just means that it may be somewhere else,
it may be hidden, or it may not have come over properly.
So those are the common issues we typically find.
Please don't be worried because we do have ways
if things did not migrate over from Blackboard,
maybe it was a course that wasn't asked to be moved,
maybe it was something that was broken,
maybe Blackboard has been turned off.
We can always import, export and copy components
outside of the migration.
So there are ways in which in Brightspace
you can take something that already exists on your computer
and move it into Brightspace.
So all is not lost and we will talk about this as well.
Those are the components
and the agenda we're gonna talk about today.
I don't wanna spend too much time inside of a PowerPoint
because I wanna get to work inside of your environment.
So if someone could just share
that they see the proper page for UVM on the screen.
Host: Yes, we are seeing the institutional landing page
for UVM.
Jackie: Very exciting.
Now I'm going to use my Sandbox
and the Brightspace Resource Course
as demonstration inside of our presentation today.
You can obviously jump into your own courses or Sandboxes
to practice if you have things migrated over
or just practice in building or organizing.
Otherwise, I welcome you to just follow along with my screen
for our demonstration.
Now I'm just gonna start in my Sandbox place.
If you are absolutely brand new to Brightspace,
when you come in, I'll go back one step.
We come into what we call the main landing page
of the institution or the institution homepage.
If this is your first experience,
this is just a general space where all users will come in
and see general information.
To get to your courses,
that have either been assigned to you or a Sandbox,
which is your practice course.
You could go to this course selector here
and just click on it.
From here a dropdown will appear
and the courses that you are the instructor of record for
will be listed.
You can easily pop into any one of those courses
that are on that dropdown list.
Conversely, we also have this widget that's called
My Courses.
So again, if this is your first experience,
you can always pop into this My Course's widget.
And just like the course selector,
you will see a list of courses that you are the instructor
or faculty of record for.
Just simply click on one of those
and it brings you to the course homepage.
The course homepage is a bit different
from the main institution homepage
because this is course specific,
So so not a lot of material
will migrate to this course homepage.
It's really all about the content and activities
that have been migrated from Blackboard into Brightspace.
Now the first thing,
the best thing we recommend for you to do
is to get into your course and click into the content
and activities link on this second navigation bar.
Content is where the building blocks
of your course will live.
This is where the student does the most clicking
and the most work,
and we can connect a lot of activities
such as a quiz or an assignment to the content as well.
So from that second nav bar,
you would just click directly on the word,
content and activities or the words.
The first thing we want to recommend
is that you just look and see what is within
your Table of Contents.
Now the Table of Contents is listing every item
that's inside of your content in the course.
It also will include any activities that you've added
or have been migrated over.
Inside of your course,
the Table of Contents should be seen
on the middle section or so on the left hand side
of your screen,
and you'll see this number 10 on my example.
The number 10 indicates that there are 10 items
that are inside of my course.
Now, some of these components I have brought in myself.
So one of the first things I wanna look at is
what has been brought over and is there anything
that has been migrated?
I can select directly on the word or words,
Table of Contents.
And once I do that, what lists for me is all of those topics
or content components that are added in this course.
So I can scroll through and just review what is here,
what has been added,
what types of documents are here in my course contents?
Now the first thing I'm gonna do, of course,
is click on that Table of Contents
and just scroll through to see is this what I wanted
to be moved into my course?
And just take a moment to see
what type of documents they are, what activity it is.
So for example, this is a Brightspace definitions document,
and it is truly in fact a webpage.
You'll notice here this Introduce Yourself item
is a discussion activity.
So I built this within the course itself.
If I look up here, I see that there is an anatomy syllabus
that's been added to my course and it is a Word document.
So it helps you to really look and see
what types of documents or what links have been added
to the Table of Contents within my course.
Now this is one way to just take a big overview
of what's here.
From here you can jump into the individual modules
to see what's actually in each module.
Now the numbers are a bit different from Table of Contents
because what it's revealing to me is in course overview,
there is one topic or item inside of this module.
In module one, Let's Begin, there are six items,
but what I wanna look for is any sort of levels
or layers of material that may have been migrated
or added to this module.
So I'm gonna click directly on the words module one,
Let's Begin.
Now, when I do that on my screen in the center,
I can scroll down just like I did with Table of Contents,
and from here I can see that I have a PowerPoint.
I have an assignment.
Now in Brightspace, you'll notice with this assignment
that I'm displaying on my screen,
there is this little half box underneath
the assignment icon,
that indicates to me that this assignment
was built inside of Brightspace or it was migrated
and it means that a student must submit this assignment.
If it were just a document that didn't require
a student's activity or action,
it would not have that underscore.
So again, all I'm doing at this moment
is just looking to see what's inside
of this particular module.
The reason I wanted to point this module out
is because it has layers or what we call sub-lessons.
This is where you may find,
or not find is the better term for it,
things that have been migrated in levels or layers.
So it's really important for you to look in each module
and look to see what's in each sub-lesson or sub-module.
So I would click into each module
and just ensure that things have been added properly.
And I would look at this and say,
okay, well there's a PowerPoint, a Word document,
but now I can see this link.
So you could click the link to see what happens
when you do that, and if this particular link works.
Now in my example,
I've added this particular link by copying and pasting
the YouTube video into my content.
If it does not work, it means that it's a broken link.
And a broken link may mean that it is an external resource
and the initial resource where it's coming from
is either no longer allowing this video to be viewed
or there's something wrong
within the scripting of this video link.
Now, sometimes if I were to open up a link
that I've copied and pasted or has been migrated over,
it may show that it is not going to work
and it may ask me to fix the link.
One of the first things you could do is to come down
or come up to the cell structure or the title of the video
and click edit link.
Once you do that,
you could look at the link and see if it's the correct link
or if you need to re-find the link and re-add it.
But another thing you could do is also select this open
as an external resource.
Brightspace has this extra doorway
that sometimes is required for these external links
and this extra doorway or open as external resource
is just a security feature to ensure it's not going to
take anything that shouldn't be here.
Sometimes Brightspace will force you to open any link
in an external resource.
Once I select this, this means that the student
has an extra click.
There's not much I can do if the link does not work
on the screen right away,
other than to open as an external resource.
So once I select that and click update,
it's going to change the way it views for the student,
but now the student will see open in a new window
and it will literally open in a new window
and it should work.
So that's one of the very quick fixes for any broken links.
If that doesn't work,
then we need to review the link again
and see where is the source that it's coming from.
When I say where is the source that it's coming from,
it may be that it's co going to a source
that no longer exists.
So that's what I mentioned if you are placing a link
or things have been migrated into your course
that come directly from Blackboard,
it may mean that that link no longer works in Blackboard.
So it's certainly not going to link and work in Brightspace.
So we would wanna check on that to see
has this link been shut off in Blackboard
because it will not work in Brightspace.
In that case, you would want to go and edit.
So click the dropdown, edit the link,
and re-find the link where it is workable.
So you could delete this link, add a new one,
or start from scratch.
To start from scratch,
you would simply click on the dropdown
beside the title and click delete topic.
Now, that's just reviewing what's already here.
We have another tool for you to review what is already here.
Actually, we have a couple.
There are a few ways to look at the documents
behind the scenes.
So another workflow that you could try
is to go to your Course Admin in the navigation bar.
From your Course Admin,
this shows you all of the things you can look at
behind the scenes of your course.
One of the first places we recommend you to look
if there are broken links or if you want to see files
in a different way,
is going to this tab here called Manage Files.
Again, to get here,
I clicked on Course Admin in my nav bar
and now I'm gonna click on Manage Files.
I mentioned that sometimes
when things migrate from Blackboard into Brightspace,
they may come in in layers or different subunits
or sub-lessons.
Using Manage Files, you may be able to find a specific file
that came in through a layer
but is not displaying in your course in Brightspace.
So Manage Files shows you all of the files
that are available to your course.
However, not all of these files may be visible
at the course content level.
So you could simply go through and look at
all of the files that are in this course.
Now you may note in my example,
there are a ton of files available in Manage Files,
but we also recognize that there's only 10 items
in my course at the course level.
So this means that files have been added to my course
but are not facing to the student.
So what I could do is I could review
all of these different files and see do they match
with what my students can see?
And if not, do I need to move things into my course?
From my Manage Files folder?
There are a lot more than 10 items in my Manage Files.
So I could return to content
with the understanding that I know which file is missing
from my front facing course that my student sees
versus my Manage Files file that I see.
Now, from here, I could grab things from my managed file,
by clicking this upload and create,
so again, if you missed it, I came back to my course,
I went into content,
I would jump into an area where I want to add the file
that's not front facing or at the course level,
Click into that area and click upload and create.
From this point, I could go to add Manage Files.
Once I select add Manage Files,
it shows me all of those files that are in my Manage Files
but may not be front facing.
So I could grab the document that is missing
from the front facing part and click add.
Now once it's added,
the students will be able to see it unless I make it hidden
or I attach release conditions or dates.
Let's say I want this file to come before my syllabi.
So what I did was I added the glossary of terms
from my Manage Files, but I want it to be seen first.
At any point, regardless if you've moved it
from Manage Files or it's already in your course,
you can move things about very easily.
So once you check all of the files and ensure they're here,
you could go to that particular item
and you'll see this two by four grid.
You can drag and drop it to where you want it to be
within this module, if you want to,
you can also click the dropdown beside the item or document
and you can move it down or up
depending on the placement it is within the module.
If you determine that this glossary of terms Word document
should not be in this module at all,
you can click the drop down beside the document
and click move to.
When you move to, it'll give you this choice
to move it to different modules or spaces
within your course.
So I could move it to module one, Let's Begin.
Select that arrow that opens up what else is in this module,
and say, I want this glossary of terms document
to be moved from my course overview module to my module one,
Let's Begin week one, subunit or module.
So if I go into module one, Let's Begin week one,
we should now see the glossary of terms.
Again, if it's not in the right placement in terms of order,
I could always drag and drop,
or I could click the dropdown
and move it from space to space.
So we've covered quite a bit in the first couple of minutes.
I just wanna pause and see how we're doing with questions.
Host: We have two questions here, one from Laura,
who noticed that many of the files were images.
If an image is missing,
can you add it in the HTML editor from Manage Files?
Jackie: So yes,
if it's missing from the front face of your course
and it's in the Manage Files, you can add it to an html.
So for example, if I'm in Upload and Create,
I can go to create a file.
This opens up my HTML and I'm creating it from scratch.
So I could add a title, I'm just gonna say Image,
and then I could select image.
And from here I can find Course Offering Files.
Course Offering Files is truly your managing files folder.
So when I select Course Offering Files, and again,
I just showed you that I went into html create a link,
and I clicked on image.
Now I click on Course Offering Files,
and you'll notice those are the JPEGs and PNGs
and documents or images that are behind the scenes.
So I could select an image that is JPEG and click add.
Whenever we move an image or add an image,
we can add alternative text or say this image is decorative.
If alternative text is new to you,
it's just describing what the image conveys
to anyone using a screen reader or assistive technology.
For now, the image is decorative, I'm just gonna click okay
and I can easily move it into an HTML file
from my Course Offering or Manage Files folder.
So I hope that helped.
Host: Got the thumbs up there.
And then we have another question.
Is there a layer of sub folders
at which we would generally expect to see a problem
when content is coming over from Blackboard?
Jackie: Yes, great question, Laura.
Laurel, I'm sorry, I said that incorrectly.
Yes, it's usually a third layer down.
We don't really have the capability
to build a third layer down in this classic component
in Brightspace.
But when things migrate over,
you may see a third level down.
So that means here I am in my module one, layer one,
week one, layer two, or the sub-module unit.
If it's migrated from Blackboard,
you may see it indented even further, one layer down.
Now it may not come into the layering
of the Course Front Facing, you may see it in Manage Files,
but that's typically where Blackboard has placed it,
but Brightspace doesn't recognize it.
So third layer down would be the answer.
I hope that answers your question.
Wendy: This is Wendy.
I'm a little confused by that.
So you see it in in the Table of Contents
as an indented layer, but there's no file there.
I missed that point.
Jackie: So typically you will not see it
as the third layer down, I apologize if I confused that.
Wendy: So it's just in the Manage Files.
Jackie: Just in the Manage Files.
in Blackboard, you may see it that third layer,
but in Brightspace you would not.
Wendy: Got it, thank you.
Jackie: If you were using the other view,
you would because we have more components
in the lessons view.
But in the classic, which is what we're using,
and is preferred, we don't see that third layer,
you do in Blackboard.
So I apologize if I confuse that,
but yes, you would see it in Manage Files.
Host: And Laura's asking a clarifying question,
but it is possible to have a sub-module,
a sub-module for a sub-module in Brightspace.
Laura, you might have to clarify that.
Laura: Basically to have a three level system,
you have a module, you have a sub-module,
and then you have what would be in Blackboard,
a third layer.
It is possible to build that in.
I just wanna make sure, I wanna understand differences
between issues with migration
and things that just can't happen within Brightspace.
Jackie: So in Brightspace we typically have two levels,
a module and a sub-module.
A third level may be an item that you've added
to that sub-module.
So that is basic, one level, two levels,
and then perhaps an item,
which is not a module or sub-module.
In Blackboard, I believe you can go down another layer,
a third layer.
In Brightspace, we cannot,
I mentioned lessons view
and I hope that that didn't confuse you.
That does not exist here.
But to be truthful and honest, it goes down two layers
and a third layer may just be an item,
so a document or an HTML.
Laura: One more clarifying.
So when you look at a particular module
and then you're within a sub-module,
it says Add a Sub-Module,
but that's going to add a second sub-module to your module.
Does that make sense?
Jackie: Here is module one, Let's begin.
This is a module.
When I click into it, I created two sub-modules.
One sub-module is week one,
and the second sub-module is week two.
These are both sub-modules within one module.
There's no way for me to add another layer to this
unless it's an item.
So here's an item, a Word document, a PowerPoint.
So the two layers are a module and a sub-module.
To add a module as its entirety,
I would click into this box called add a module,
and I may say this is module two.
And once I click off of that, add a module area,
it will build that module two.
Now in inside of the center of my screen under module two,
I do have another area where I can add a sub-module.
So if I click into this area, then I could type week three.
And when I click outside of that box or area,
here's my sub-module.
And as I mentioned,
this is now where you can add your items or objects,
essentially the items within the sub-module
within the module.
And you'll notice with module two,
module three is indented,
and if I were to click back into module one,
week one and week two are indented.
So I hope that clarifies.
Laura: I just typed something in the chat.
My confusion comes from the fact that if I'm in a module
and I click on a sub-module and actually like
in the Table of Contents and go into it,
at the bottom, like if you clicked on week one,
there's that add a sub-module option.
And I'm wondering what that is, where it goes, what it does,
what layer it is.
Jackie: You could add that third layer.
We do not recommend it and that's why we don't point it out
because it can get hidden.
So if a student is using the Pulse App,
or if they're using a tablet,
a third level can get hidden from a student.
So not all students will be able to access
this third level down.
So yes, to your point, it is possible,
but it is definitely not recommended
because if students are using different forms of technology,
it might not be seen by them because they cannot see it
on a screen or it's not visible to them.
So to confirm, you could add a third layer if you wanted to.
If things were migrated over from Blackboard,
they're not gonna come to this third level either.
From my understanding, when it gets migrated,
it's only two layers lower,
but you could add a third layer if you wanted.
Not recommended, but available.
Laura: Thank you, it's nice to understand
'cause faculty may see that at a sub-module
and not recognize that there could be issues
if they add it because it is an option.
And so to understand that difference
between what you can do and what is just,
maybe you shouldn't.
Jackie: Yes, so here I have layer one, module one,
sub-module, week one, and sub-sub-module Monday.
It may not be seen by the student
or they would see it in the Table of Contents,
but not necessarily see it in the center of the screen.
So possible but not recommended.
Now another tool you could look at is again,
coming to the Course Admin tab,
you could go to something we call the Course Builder.
The Course Builder is a great tool when you're building,
but it's not as good when things have been migrated.
The Course Builder allows you to see what's in your course,
front facing to the students, in a different way.
In the Course Builder,
you could put placeholders for things you want to build
and everything sort of migrates to that front facing screen.
What's great about the Course Builder
is that you can edit course information here,
you can create placeholders and things like that.
You can add notes and see file sizes
instead of going to Manage Files.
It is great for building,
it is not necessarily great for viewing
what's been migrated or what you need to fix.
I recommend either using the Content Tool
or the Manage Files tool.
But I don't want to take this away from you,
it is a great tool.
Just be mindful that it's not the best
if you have a combination of tools within.
And the biggest downside to the Course Builder
is if you were to add content, that's fantastic,
you can do that very quickly,
and see it in the center of your screen.
But if you were to add an assignment, a discussion,
a quiz, or a grade item,
it only allows you to build the placeholder
here in the Course Builder.
You would then have to go and build that assignment quiz,
discussion or grade item in the course,
and then connect it back.
So although this is a really brilliant tool
for looking and building from scratch,
it doesn't work as well in building from migrated material.
And it just adds placeholders versus actual activities.
But again, it is a cool tool.
It is something you can explore.
It is something where you can look at different components
within a course as we did before.
So you would just click the plus sign.
You can move things about just as we can
in the Content Tool.
You can remove it from here, cut,
you can copy a placeholder,
but it is limited to placeholders versus true content.
As I mentioned, you could edit notes here.
The notes will be seen only
from the administrators or instructors within the course.
And you can see sizes of documents.
Currently, you're not limited to document sizes
other than two gigabytes per document,
but it helps if you're just looking
at how many gigabytes or what size is my document,
what type it is.
The other great thing about the Course Builder
is you can see when a document was last modified.
So I think that's the main bonus of this
is that if people are in your course changing things
or if you change something,
you can see when that change happened.
So I just wanted to note that.
Now with links,
I mentioned that if you have had migrated material
come over from Blackboard,
when a student clicks in a link, again,
it could take them out to the Blackboard.
Or if you're migrating from a third party tool
such as Google or something like that,
it may show a broken link
if you've changed it in the original area.
Now to demonstrate this,
I'm just gonna go to Course Admin
and I'm gonna actually go to something we call
import/export/copy components.
In the import/export/copy components,
this is a way for you to copy things
from either outside of Brightspace or within Brightspace,
but broken links do happen in doing this process as well.
First and foremost, let's say you're in your Sandbox
and you create something absolutely brilliant
and you wanna take that and move it to an active course
or you've built a course
and you want to offer it at a later time.
Always check with your admins
to see if they've already taken on this process.
But if you're just moving something
from a course to a course,
you can do this very quickly and easily.
Now, from import/export/copy components,
we can copy components from what we call another org unit.
In Brightspace, an org unit means another course
or course offering.
So for example,
I want to bring something
from my Brightspace Resource Course into my Sandbox.
Because they both exist in Brightspace,
I can click on search for offering
and then search for my Brightspace Resource Course.
Once I find my course, it should be listed here,
I would just select it.
I'm gonna type in resource
and click add selected.
It's gonna show me that I'm going to copy material
from the Brightspace Resource Course
to Jackie Train:Sandbox Space.
Now I'm gonna come down and click select components.
The popup said that I've already copied from this course,
which is fine,
whether you have or not, that's what the popup will mean.
But now that I'm looking at all of the components
from my Brightspace Resource Course,
I can choose what I wanna bring into my new Sandbox.
The reason I wanted to draw attention to this
is because we can select content,
we can select course files,
we can select the Question Library,
anything that exists in my Brightspace Resource Course,
I can move into my Sandbox.
But there's one thing we need to be very aware of,
and that is under content,
I have 191 items within my Brightspace Resource Course.
Maybe I just wanna select some of them,
but also I see this tab saying include associated files.
It is checked by default.
But if you were to accidentally or on purpose uncheck this,
this is where broken links may occur.
The reason for that is whether you're migrating things
from Blackboard,
whether you're bringing in links from outside sources,
this is asking me, do I want to include associated files?
If I did deselect this and I went about my business,
let's say I had a document
that was in the Brightspace Resource Course,
and if I provided it in my Sandbox space
and a student clicked on it, they may get a broken link.
And that means that in my Brightspace Resource Course,
I may have changed it because I didn't remove
or move over the file itself.
I just provided a link
because I made a change in the original space,
the link has been changed or rewritten.
So whenever I copy things from outside of
Brightspace or inside of Brightspace,
I always wanna ensure I can include associated files,
including associated files means it's going to copy
and place it inside of my Sandbox space.
If I unchecked that,
the student would click on the link or the file
and it would take them to that Brightspace Resource Course
versus in my Sandbox.
So just like if you went to Google or Blackboard,
if you didn't move the file,
you just shared the link and things changed
in the original location,
again, you would see that broken link.
Now another consideration is course files.
Now you'll notice in this instance I have 745 course files.
These course files are your Manage Files.
So if you recall, we went to something called Manage Files,
these are all the files that are within my course
that are available behind the scenes but not front facing.
So I should consider if I'm copying things
from one course to another,
to consider looking at the Manage Files.
It's not an necessity, it's not required,
but it is an option.
Again, course files are Manage Files
and they're the things that are connected to other things
in your course or some of those JPEGs
that you may not have moved over properly.
But consider looking at what's in your course files
of the course you wanna copy and place into another course.
So whenever I do an import copy component
from inside of Brightspace, I would then continue.
And what it does is it then breaks down
all of the components that I've asked the system to copy
from Brightspace into Sandbox.
From here, I can go through and select these
little plus signs
and choose exactly what I want to take over.
I can do this copy import component as many times as I need
to gather everything that I want to bring
from one course to another.
There's no limit to that.
So if I do forget or if I do need to fix something,
I can always do this process again and again and again.
Now when I'm ready, I've selected what I wanna take over,
I can click continue.
And another component we have to consider
as well as migrating from Blackboard,
but even if we're copying from inside of Brightspace,
are there dates involved?
So in this instance,
I'm copying something from my Brightspace Resource Course
into my Sandbox space.
If I had dates in my Brightspace Resource Course,
such as due dates, end dates, start dates
that were within that course timeframe,
I am going to copy those content topics over
into that same timeframe
unless I do something called offset.
So let's say in my Brightspace Resource Course,
I offered it in the summer term
and now I'm copying that material into the Sandbox space,
which is now going to be offered in a winter term.
If I don't move the dates of the original components,
I will not see them in my course.
So offsetting dates means I'm moving
all of those document dates forward,
or I can choose by a date range using a calendar.
If the dates now match the new course start date,
they will be viewed inside of my course.
If I'm not using dates,
I don't have to worry about offsetting any dates.
But just to share with you,
if you're moving things from one space to another
in Brightspace or if you're migrating
from outside and there's dates involved,
you have to consider are you moving those dates
to match the new timeframe of the course
you're copying things into?
I'm not gonna offset dates, I'm just gonna finish.
It'll take a couple minutes to copy
and it should now be in my Sandbox space.
Now, I did mention you could do this as many times
as required.
It will give you a log of when things were copied
from one course to another,
just to give you sort of an auditing thing.
So you can go back and check who's copied stuff in,
who's copied stuff out.
This screen is only seen for an instructor
when you do an import/export/copy.
Now coming back to the import/export/copy,
if things did not migrate over
or if you wanted to add something from your computer,
you can do that by going to import/export/copy,
where we just were, and this time you can import components.
When you do that, you would select import components
and you could start the process,
and it's a simple drag and drop
from your computer or laptop or hard drive,
drag and drop the file here,
and it will start to copy those files.
If this is a SCORM package, if it is a zip file,
it will unzip all of those files
and put them front facing into your course.
And again, it's up to two gigabytes per package
or SCORM file,
and then it will go into your course components.
Wendy: Jackie, this is Wendy,
before we get too much further,
I just wanna make sure that we clarify the copy process,
'cause I think it's a little bit,
it's like the exact mirror image of Blackboard.
So when you are copying from one course to another,
you start in the destination course,
the course in which you want to copy into.
Jackie: Yes,
so if I wanna copy material into the Sandbox space,
I start in the Sandbox space.
Wendy: Laura, does that answer your question?
Laura: Yeah, in Blackboard you can go both ways,
but it sounds like this is a one way.
Jackie: It is a one way, yes.
Now another cool tool that you can use,
I don't know if you feel it's cool, but let me know after,
again coming to the Course Admin tab,
we went into Manage Files to see what are the files
behind the scenes?
Do they match what's in front of the course?
But another tool you could use
is what we call Manage Dates.
So another part of the workflow,
after you check the content that's been added or migrated
to your course is to come into Manage Dates.
Now, we just mentioned when you copy components
from one course to another,
or when you copy things from outside of Brightspace
into Brightspace, we have to check the dates.
You can do that by going to that Course Admin
and Manage Dates.
Manage Dates allows you to see not only
what dates are involved with the content in your course,
but it also allows you to look at what's in your course
as well.
So you could use this as part of your workflow
or start here.
It's really up to you.
Manage Dates will show you what, if any,
there are dates for the course start and course end.
The next area we see is filter by tool.
So if you know you have 152 components in your course,
you can look at specific components
such as all of my assignments, all of my content,
all of my discussions, and so forth.
Or you can look at everything that's in your course.
Now as you scroll through,
you can see what components are here
and are there dates attached to them?
If so, is it in the calendar tool for the student to see,
are there other dates attached,
and finally, what is the visibility status?
If you are brand new to Brightspace,
visibility status means that we have on purpose
hidden components from the student,
which means they cannot see it.
Or is there a release condition,
which in Blackboard you would know as
conditionally released.
In Brightspace, if we add a release condition,
is that attached to a component within the course?
So visibility status will show you
an eye with visible beside it.
That means that it is visible to the student.
Visible if conditions are met
are either there are dates attached
or there's a release condition.
Now that just allows you to see what is in my course.
Are there dates?
Do I need to fix the dates?
What content topic, assignments,
and gradable activities are here?
In Manage Dates,
you might just use this as a viewpoint to see what's here,
what dates are attached and such.
You can also edit dates in bulk.
So from here I can see
assignment one, assignment two, assignment three,
and so forth.
I wanna add my dates.
So I could easily come in and by each area
such as this due date.
I can click into this tiny little hyphen
and I could add a due date if I so choose.
If I needed to, I could exit or remove the dates
that are already here and reevaluate and add new dates.
I could edit dates in bulk,
so this means I have less clicks to edit the dates,
I don't have to edit dates in the tool itself.
So I can select all,
or I can individually select a tool
or I can individually choose specific tools
and filter that way.
Whatever I choose,
I can then go to selecting all and bulk edit dates.
This just allows me to set dates in bulk
for a specific activity or group of activities
or everything within my course,
but it also gives me a big picture view of what's here
in my course and what I can filter through,
what I need to go back to my content and adjust.
Again, Manage Dates is a good tool for you
to just sort of organize and reorganize things
that are in your course.
So there are a few different ways to do the same thing.
It's just a matter of what's going to work best for you.
Now I know we wanted to look at quiz building.
There are ways in which we can migrate
Blackboard quiz questions into Brightspace
and there are ways to build from scratch.
If I go to the quiz tool, I'm gonna go through Course Admin.
In this example,
I have three quizzes that I've built from scratch.
Now, if you were to migrate questions
from outside of Brightspace, let's say from Blackboard,
I would recommend that we do this in the Question Library.
Now in Blackboard, you are familiar with a question pool.
It works very similarly to Brightspace's Question Library.
In Brightspace, the Question Library is a repository.
You can build all of your questions,
import all of your questions in the Question Library,
and it saves these questions in your course.
From here, you can add them to any quizzes
you create in your course.
The Question Library can also be copied
from one course to another
or saved in our learning object repository.
The Question Library keeps track of which questions
are used where in your course.
So for example, if I look at the sample question,
if I were to use these questions in other quizzes,
inside of my course, it would tell me,
this is also used in this quiz.
If I've copied my learning object repository, or sorry,
my learning Question Library from one course to another,
and I was attached to those courses,
meaning, I had permission to see,
it would also tell me what other quizzes
in a different course this quiz question is being used for.
Now with the Question Library,
this is where I would recommend to build from scratch.
When you import quiz questions from outside of Brightspace,
let's say from Blackboard,
there are times where things may not work
and that means that you may have built a question
in Blackboard, moved it into Brightspace,
and there is a feature that you used in Blackboard
that is not on in Brightspace.
And a good example of that is what you may call hot spot.
Although we can use something similar to hot spot
in Brightspace, the scripting is hot spot in Blackboard.
So the scripting or language does not match
when we import a question with a hot spot in Blackboard
into Brightspace.
I hope that makes sense.
I think it made sense the way I said it, but let me know.
Now it makes sense to take quiz questions
you've already built from outside of Brightspace
and bring them into Brightspace.
You just have to be mindful
what types of questions are they?
Are they hot spot?
Do they have links?
Because those are the two things
that scripting gets confused with in Brightspace.
You could upload a file and when you click upload file,
it allows you to download a template
and this template allows you to put in
all of those quiz questions
and then upload it into Brightspace and then it migrates in.
You could also add a IMS QTI zip package
into your Question Library.
We do recommend, as I mentioned,
to bring everything into your library
because then you can organize it from here.
You can see you can order questions, edit values,
move things about, build sections,
that would be the best course of action
is to build everything, import everything,
into your Question Library.
Now we only have four minutes left.
I do see there's some questions here.
Oh, that had to do at the import/export.
Wendy: Yeah, this is Wendy,
We did cover all the questions in the chat.
I'm just kind of mulling
over the comments about the Question Library,
because we do know many faculty have used question pools
in Blackboard.
Jackie: Yes, from my understanding.
Go ahead Justin.
-: Yeah, no, and I think one of the differences
I think that we see too, at least in the import
is it looks like it imports into quiz by quiz basis
and it doesn't stick everything
in the Question Library by default.
So folks that are kind of, yeah,
if we wanna get folks using to really,
we wanna articulate that the Question Library
is this useful place to kind of organize across the course,
then they would have to be pulling in
from those important quizzes into the Question Library,
right?
Jackie: That is correct, if you wanted to,
you could build a quiz in the quiz tool
and build a quiz from scratch.
The downside of that option, so if I'm in the quiz tool,
and I click new quiz,
I can build all of my quiz questions here,
but it's more clicks to move it back
to my Question Library.
Less clicks, if you build everything in the Question Library
and then you can just import into different quizzes.
In a new quiz, it doesn't keep track
as well as it does in the Question Library.
So it's just less clicks to use the Question Library
versus building from scratch.
And I believe it works dynamically.
I would have to check on that.
But if you made it a quiz library question change,
then if you're copying or importing
that quiz question moving forward,
that change will be in all of the quiz questions
versus if you made a change in a new quiz,
you'd have to literally change it in every other quiz
that that was in, moving backwards.
Wendy: I'm seeing a question in the chat from Carolyn.
Does the quiz tool work with Respondus
to import quiz questions?
Jackie: That I don't know.
I am not an expert on Respondus, I apologize.
But I know people, so we can ask that question.
-: Carolyn we can test, we can play around with that,
the test.
It should.
Wendy: Yeah. I think we're talking
about the question generator feature of Respondus,
Jackie, not the Lockdown Browser.
Jackie: See, I am totally not an expert.
Wendy: That's okay, we all can't know it all.
We are at two o'clock
and I wanna thank you so much for your time.
Those suggested workflows that you laid out
were very, very helpful
and also has given me at least
some things to think about in terms of question libraries
and how we can support faculty to use that.
Thank you all for joining us today.
We will let you all know how to,
well, you all can access the recording
as coming back into the meeting,
but we will be back in touch and thank you for attending.
And Jackie, thank you for your time.
Jackie: Well, thank you guys, everyone.
I know it was a heavy topic,
but I appreciate your patience.
-: Thank you. -: Have a great afternoon.
Jackie: You too, thanks again.