-: Faces, turning on their cameras,
that's awesome.
So can everyone find the chat?
All: Yes.
-: You should be able to find it up on your toolbar,
and there's a little bubble that looks like a chat,
and if you click on there
you should be able to type a response,
so I'm gonna ask everybody a question.
Okay, so I'm putting my question in the chat,
what is your most pressing question about Teams?
And I'd like each person
to put a reply in there for me,
and if you start hearing a lot of dinging
each time folks reply to that,
what you can do is change your status to do not disturb.
And you do that in the window
in the background, the purple window,
you go up to your icon in the right,
and you can change your status
from in a call to do not disturb,
you do that it actually induces all of the sounds
and that way won't have a sound every time
somebody gets return and answers the question
instead you'll just be able to see
the flow of chat without that alert.
All: Can I'll say -: Can I go over
All: Oh, sorry
-: again, but go ahead, Nikki what was your question?
-: I was just gonna say
could you just say again where that is?
-: Yes so it's not in the window where we're meeting,
it's right behind it in the purple window
and where your little icon is in the upper right corner.
You click on your icon
and then you'll see different statuses,
and there's one that's called do not disturb.
-: Thank you.
-: You're welcome.
Okay, so I'm just gonna quickly
look at what some folks are saying here
set up a team, general knowledge,
how to use the iPad,
looks like some of you are starting from scratch
and just need the basics, which is awesome
because that's what I'm planning to show today,
channels breakout rooms okay.
Okay, Jody, and I see that you're doing
some basic setup
but that you might have some more complex things.
Okay, so there's also an Advanced teams,
that's I think on Friday
I'm a little discombobulated
since today's Wednesday and not Tuesday
since we had a holiday but
I think advanced teams is on Friday,
so if there's things that don't get covered today
we will be covering those in the Advanced Workshop,
things like polling and breakout rooms,
we can talk a little bit about breakout rooms
but we probably won't go very in depth with those,
another opportunity
to go more in depth in breakout rooms
is we're offering team time,
breakout room style,
so if that's something that you're interested in
we have mine today is full
but some of you may already be in that one,
and then there's some next week as well,
so sign up for one of those
if you wanna test out breakout rooms
with some colleagues
cause that's what we'll be doing in those team times.
So I'm Holly Bucklin Parker,
I know most of you
but I just wanted to say welcome everybody,
I'm really glad you're here,
thanks for taking some time to spend with me today
to talk about teams on this very exciting day
which would be easy to just sit
in front of the TV all day, listening to the news,
so thank you for taking this time to do something
for your students and get better at the use of teams
which I'm constantly working on myself,
so we're all in this together,
and I wanted to mention,
I have a colleague here with me
who will be standing by
he's going to also monitor the chat,
Jeff, would you mind saying hello
to the lovely people with us today?
-: Hello, lovely people.
(Holly laughs)
My name's Jeff Duke,
I am a senior system administrator
in the Central IT Group, Enterprise Technology Services,
and I am one of the instigators
and enthusiasts for Microsoft Teams,
and I'm the person that Holly texts in a panic
when something isn't working the way it's supposed to
and then I scrambled to see if I can figure out why.
So hopefully we'll be able to answer your questions.
-: Thank you so much for joining us, Jeff,
and if you wouldn't mind
just kind of keeping an eye on the chat
while I go to share my desktop in a little bit
and give people a tour of Teams
that would be super helpful.
So as Jeff mentioned,
he is the person
that if some something is going wrong,
something seems awry,
he definitely gets a message from me
and scrambles to try to figure out what may be going on,
and I saw there were a lot of questions about
how to set up your Team.
So the good news about that is
Jeff did that work for you
(Holly laughs)
So if you have a class coming up in the Spring Semester,
it should already be there in your list,
and we'll go in and we'll take a look at, you know
the landscape of the teams window
and where to find things,
and I'll talk about that in just a bit,
but if you have something through the registrar
it should already be there,
and the good news is
it also syncs with the registrar's office,
so as people add and drop
that happens automatically in your team
and you don't have to worry about doing any of that work.
It's just up to you
to do the hard work of teaching in Teams.
And that's what we're here to talk about today,
Robert, did you have a question?
I see your hand is up.
You can type it in the chat or you can unmute yourself.
-: Sorry I did,
okay now I'm unmuted.
My course maybe is,
I don't know maybe it's similar to some other questions,
I have two sections.
I have an A section and a B section,
the, a section is mixed instruction,
the B section is totally remote.
So Jeff, you set up Teams
but did you like from my course or other courses like that
did you set up like two different Teams?
-: Yeah so the process basically takes, yeah
it's a great question.
It is basically getting an export of data from Blackboard
that represents all of the course spaces
that exist for the current semester.
And so the, the CTL folks
decided that it made sense
for is your, is your, do you have a merged course
or do you just simply have two sections?
-: What are, I don't know what you mean by merged,
but like, -: Okay
Fair enough -: There enough
there should be two.
There should be two distinct teams
created for your two core spaces,
assuming that you have two CRNs that are,
-: Yes
-: There are two CRMs
-: For anybody who doesn't know what a merged space is
I believe that the CTL sometimes,
you know you might be teaching three sections of a class
but basically all the materials
and the tests and everything are the same,
so you might just have one course space
in Blackboard that all of the students
in each of the separate courses that meet
would go to for their online course materials
and we're syncing or we're creating teams
that correspond to all of them,
so both of the individual sections,
as well as that merged section
to allow the most flexibility
for faculty to choose how they want to do it
whether they want one Team
such that all of the students can participate in
and have flexibility
about what maybe meetings they go to
or whatever,
or maybe you still want to have your individual
course sections separate.
And we've tried very hard to keep the,
the names of the course teams
that we've created automatically
pretty close to the names
that the registrar gives to Blackboard,
and then, then we're taking that
and turning that into a team in Microsoft Teams.
This cat just doesn't want me to participate
in this without
paying attention to him.
Thanks Holly.
-: So I believe I'm gonna say this
and Jeff you correct me if I say something incorrect,
but I believe that what you wanna do
for TAs and for merging courses in teams
is actually do those things first in Blackboard,
and then it will match up
in the teams environment when the sync is run each day.
So if you know, you want your CRNs merged
in Blackboard and in Teams,
I set a link in the chat,
so you can click on there
and it gives you the exact directions
of how to go about sending an email
and letting our Blackboard administrator know
that something you want combined,
and he can go ahead and do that work behind the scenes,
and then that will sync up with your team space.
Same thing, if you wanna add TAs
you'll probably also want those TA's to be in Blackboard,
so go ahead and follow those directions
to add them in Blackboard,
and then they will be synced up to Teams as well.
And Jeff is nodding his head,
so I think I said the right thing.
(Holly laughs)
-: Yap and you shouldn't have to
do any management of members of these, these teams,
that's what this whole process is about,
so for add drop period for example
people will be added to your team
or will be taken away from your team
as their enrollment status changes,
and that change,
that process that sync happens three times a day,
once at like 5:00 AM, 6:00 AM
once at 2:00 PM, and then once again at 10:00 PM,
I feel like there's something to say about that, but,
oh, I do, if you do,
if somebody does come to you and say I'm
you know, I just enrolled in the course, can you add me?
You absolutely can add people to the team manually,
but the the sync mechanism will then be hands-off
for that particular person in that particular class,
so it doesn't wanna undo
anything that you may have done intentionally,
or if you or if you remove somebody who says,
I wanna leave the class,
but then later it comes back in and say,
oh, you know what,
actually I really do wanna take this class.
You would, if you remove them
you'd have to add them manually
because teams is not going to undo a manual action.
-: Okay so that's kind of all the housekeeping
as far as how your team appears
and why the people who are there in the team are there,
so it's synced up with Blackboard,
which is sync to banner.
So what I'm gonna do now is go ahead
and start sharing my screen
so that I can give you a tour
of the ins and outs of the Blackboard
excuse me, the team's window,
so you know where to find things,
and if you have questions while I'm talking
there's two ways that you can ask those questions,
you can post something in the chat
just be aware when I share my desktop
I'm gonna be looking at the team's main window
so I may not see the chat,
but Jeff will be monitoring that,
and he'll also answer if he can or he'll help me to pause
if there are questions,
you can also raise your hand
which is the little hand icon on the toolbar,
and if you do that, I will see that pop up on my screen
and I'll know there's a question,
and generally what folks do with that
is just unmute themselves,
and that way you can just ask your question verbally.
So two options for you,
so up on the toolbar,
there is a place where I can share my screen,
it looks like a, a little icon,
that's a box with the arrow pointing up
next to the red leave button,
and I think everyone in this meeting should see that button
you can restrict it
and we'll talk about the options there
you might want to
especially if you're in a large class
where a student could by accident, hit that button
and try to share their screens without meaning to,
and I'll talk about, it's just a change
in the meeting options that you can do,
so I'm gonna go ahead and click there
and start sharing my screen for a moment.
You'll see here, my Regular teams window,
and this is always in the background.
Okay so if you're not sure where you are,
oh, thanks Jeff for that screenshot,
you'll notice,
and I'm gonna bring this forward
so you might see yourself if you're on camera for a second
so your main meeting window is in one window
and then the other team's window is in the background.
Okay, you can get to the different windows also
by using this menu.
So you'll notice there are different places that you can go
for your window menu,
and that's how you can
if you kind of lose one of your windows by accident
this is how you could find it again,
using that window menu, okay.
What I'm gonna show you next
are sort of the ways in which you can get around
the meeting window first.
So here you'll notice the icons up along the top
and there are some key things to know for yourself
as well as for your students.
So you've already figured out the camera,
cause I can see many of you
and probably the microphone.
So you can always toggle those on and off
and so can your students,
and I always recommend that
while someone is kind of presenting material
that the other folks mute their microphones,
just so odd, background noise doesn't suddenly appear,
but certainly students can unmute
if they would like to speak
and they have that capability on their machines.
Then there's this three dot ellipsis button here
in the middle,
and that's called the more actions.
And there's quite a few important things here
especially for the person who's running the meeting
as well as the folks who are attending the meeting
because there's some things that they can do.
You'll notice at the top
are device settings and meeting details.
And if you don't see those
that means they're only available
to the person who organized the meeting,
so I can see meeting details,
and why this is important is that
in this Meeting, when you go to the details
if you're the person who created the meeting
you can actually change settings,
and I am not in the account
that created this particular meeting
but normally here under the details
you would see a lobby setting who can bypass the lobby
and you would also see who can present.
So and why are those things important?
Well, they're important because
what you can do as the person who started the meeting
is you can say set the setting,
so it just says who can present only me,
and that can be helpful
because then your students won't inadvertently
take over the screen or asked to take it over
and then have to say oh sorry,
that was me I hit the wrong button.
So this meeting details window is very important.
Also some people hold office hours on teams,
and what you can do is enable that lobby function,
so people from your, you wanna wanna set it
to who can bypass the lobby is what it asks you,
and you might set it to only me.
So that means just you can go in
without having to engage in a lobby scenario,
and once you're in there
you can let people in one at a time.
So you'll see
you'll get a warning
that someone is in the lobby, it'll pop
up and then you'll be able to admit that person
and talk to them,
and then when you're finished,
you can make admit the next person,
so each person, can talk to you privately
in the meeting session.
And you can also do that during a regular class
but typically that's a lot of work
to keep letting everybody in,
so you just generally would set the lobby
in a regular session
to be open to anyone in my organization,
that's the default.
That way you also won't get any random people.
I heard of that a few times
during this past semester
that people were talking about some sensitive topics
and then all of a sudden they would get
bombed is what they call it,
where you just have a random person
kind of disrupting the class.
So you wanna definitely avoid that situation
if at all possible,
Clyde, did you have your hand up?
-: Yeah, just a quick, good newbie question.
-: Go ahead -: So when you,
when you say lobby, I'm not sure what you mean.
Yeah it's like a virtual place
that people are standing by,
so in this meeting, I didn't have it set up to do that
but essentially what it does
is instead of entering in the meeting,
like you all did with no barrier
there's actually an alert that will come up on your screen,
and I'll say
the meeting organizer will let you in shortly.
So that's what the person gets when they try to join,
and then you,
as the person who's running the meeting would see, okay,
Nikki and Bob and Jeff are in the lobby
and you can decide if you wanna let them in
one at a time,
or if you just click on all of them and say,
okay, let them each in.
So it's just a way that you can manage who's in the space.
-: Okay so if you, if you're gonna
if your meeting is not gonna require a lobby,
you you would turn off that function in meeting details?
-: Correct, the default is that ,
I think it's set still Jeff to everyone.
-: Correct, so by default, anyone who has the link
to the meeting and this is true
of any of the online meeting platforms, zoom, or any of them
if somebody has the link, whether they're a UVM person
or not, they can get into the meeting.
I think what we're generally encouraging,
you know, for for instruction in,
in typical UVM classes
you probably wanna set that to only allow
only allow the people in the organization
to bypass the lobby.
So students, when they, you know,
they are signed into their teams, client,
and if they aren't, they should be
because otherwise they can't access other other content
but they should be logged in
with their UVM net ID two teams,
and that means that they have access to the team site,
that means that they can get into your courses,
and the only, they only have to really sign in once
unless they have to sign out for some other reason.
And then it just sticks,
and so students would just click the link
they'll get into the meeting and everything will be great.
And if somebody, you know, forwards the meeting
or shares the meeting
or it somehow ends up in the hands of somebody
who wants to get up to some shenanigans,
either they will try to join
in a way that's kind of anonymous
and they will get hit at the lobby,
or they will, they will be entering
with their own already signed in credentials
and then you'll know exactly who it is,
and, and we have other processes for
handling disruptive behavior in classrooms
virtual or otherwise.
-: Thank you.
-: Sure
-: So I know it's a bit confusing
and people are asking where
that option is for the lobby -: Yeah
-: It is under the little dots again and meeting details.
So if you need to change that,
that's one place you can change it,
I will be showing you
when we go over to the main teams window,
and another way to change that
when you are creating the meeting, so
-: There's a KB article about meeting options.
-: Yes and generally, in things on the computer
there's always more than one way to get to particular menus
so I will show you both options.
You'll also notice on this menu that there's several options
for viewing the screen,
so there's a gallery, a large gallery or together mode.
So you can take a look at those.
Now those are individual settings,
so if one of you changes those
for your own screen
you'll see it on your own screen,
but you won't necessarily
I won't necessarily see that change.
So for example, if I want to
I could change to the large gallery
'cause I think enough folks have their cameras on,
and now we can see a few more people in the meeting
and you can also change to this,
which makes me laugh
but this together mode
puts everybody in a lecture hall situation
where you can see each other sitting there,
I think that's just to,
during this pandemic make you feel
like you're all in the same room.
So that's something -: Yap I mean
some students can do if they want,
-: I'm just gonna chime in,
Microsoft did some research, it looks hokey, totally get it,
But Microsoft did some research and basically
that view is easier for us to see and kind of pick out
when people are disengaged or,
or someone's, you know
doing something else
then it is for us to look at like Holly screen right now
and try to distinguish each face
from everybody else's backgrounds
and kind of figure out what's going on
so there -: Alright
-: there's some science behind the option,
it isn't just a kind of a whimsical thing
that they, they threw together,
and there, there are more options now than there were
but, and the other thing is that
there are a variety of scenarios or scenes
that you can kind of put people into,
and some of them are smaller
for smaller groups and some of them for larger groups
so you can play with that.
-: Thanks Jeff,
there are also some options as you see down the screen
for applying, well you might have focus
as the students in this class
so you can see what that does,
if you toggle on focus, then some
of the things that are along the bottom of the screen
the little icons
when I've used it before those go away,
so it's trying to bring the person who is talking more
into view and not have as many distractions.
And I don't usually use full screen
but that's also an option for students to do,
if they're listening to their professor talking
and they don't wanna be distracted
going into other webpages,
that's a way to control that.
And some of you
I see have experimented with the background effects
there are some default backgrounds that you can use,
you can also upload your own,
so when you go to apply background effects
you should see preview
of the different backgrounds you can choose,
and you'll also see there's a button that says add new,
so if you have an image from, you know
depends maybe like tropical places, maybe like snowy places
but I've had some people putting images
of UVM campus up as their backgrounds,
so lots of options.
I see Jody has a nice mosaic there as his background
and that's very pretty.
And so you can kind of, if you want like
put up different backgrounds,
see if your students can guess
maybe they're from travels that you've been on,
so that can just add a little bit
of community building to, to the class,
and that can also be helpful
for students who are in an environment
where they can't, you know
show you their regular background
because maybe they're sharing it
with roommates and or young kids in their household
and this is a way that they can kind of cloak that
part of the learning environment for themselves.
I don't know if any of you have tried this before
but you can turn on live captions,
that's also an individual setting
just like the gallery views,
so if you want, you can turn on live captions right now
as I'm talking
and you'll be able to see the captions come up
along the bottom of your screen.
And then there's the start or stop recording button,
and where at the bottom
you should have an option to turn off incoming video.
So right now, quite a few of us have our cameras on
and it's working fine for most of us,
but there could be a student here in this meeting,
who's having trouble
hearing my voice because there's so
many cameras on and their bandwidth is not
large enough to take in audio and all the cameras.
So something that you can let students know
is they can turn off people's videos all at once, actually.
And that might help as like a baseline thing
if they're having an issue, have them do that first and see
if that corrects the audio.
Nicoletta I see your hand has been up for a little bit,
I wanna pause and see if you have a question.
-: Yeah, I guess my, my question is about,
and it's probably pretty basic, but you know,
if you're, if you're working
and communicating a lot with your class,
I don't think I missed this,
but if you're working in communicating
with your class a lot of the time through Blackboard
then when and where are you sending the,
and how are you setting up the teams,
calendar invitations to the class?
Like how do you send that link out?
-: Okay.
-: And what does that look like to go through that
-: Sure -: that crosswalk right
between Blackboard and teams?
-: Indeed, that's a really good question,
and we'll cover that in just a moment
when I go over to the other window
and show you how to meet it. -: Okay
-: Thanks.
-: Yes, and I saw another hand also popped up, Melissa.
-: Yeah thanks, quick question.
I just wondering how many,
what's the maximum number
of videos we can see at a time.
So if I have a class of 22
is there any chance of seeing them all at the same time?
-: Is it 50 Jeff?
-: It's it's 49, I'm sorry,
I was just typing the answer to that.
It's it's 49 you asked about, about together mode
which is the, you know,
virtual fake auditorium background
or a little coffee shop thing,
and those, the maximum number varies
depending on what that particular layout is,
but the the large gallery, which is, you know
basically to try to achieve zoom parody
that the maximum number is 49, so seven by seven.
So 22 should, should easily fit into that.
And, and why we're talking about that
is it worth talking about pinning?
I don't know how much weeds we need to get into
or how much basics we wanna get into.
-: I was just looking at that the spotlight function
and the the pinning function,
yeah, I think that's probably good,
I wanna make sure Bill gets to ask his question
and then we'll do the spotlighting
and then we'll go over to how to make a meeting.
Bill what's your question?
-: I'm not getting
when I go up to the bars and I open them up
I don't get a lot of what you're,
I don't get the options
for example, I have an inter full screen
but I don't have any of these other ones
about large gallery or
-: Okay
-: together mode
am I in the wrong place,
I've I've done a little more across
-: Hi Bill it's Jeff Duke,
-: Yeah Jeff
-: I am seeing in the, in the display of your name
in the in the chat area
that it says Bill Mirrors guest
which indicates that you maybe joined
just with a web browser
and didn't actually log in with your net ID
to get into the meeting -: OOh
Now you're right, I did,
I have no idea how to log in with my net
this is the way I've entered
every one of the teams meetings
I've been out maybe that's why no one's listening to me,
(audience laughs)
I guest at all of the boats.
-: I mean, this is, this is one of the,
you know, this this is a feature, as they might say,
you can send an email
you know, with a teams meeting invite to it,
you know, you know, outside the context of, of
of teaching our courses, you could send a meeting
to any colleague or anybody anywhere with an email address
they will get a link that they can click on,
and they'll just open a web browser,
it'll ask them to type in their name
as they want it displayed and join the meeting.
They will show up in your meeting as a guest
and they will have fewer options
and access to fewer things
than people who are UVM affiliates
who have logged in with their net ID.
And so
-: Then how do I enter with the net ID
since I've I've never been asked for that.
-: Never been asked for that,
So if you, if you go,
so there are two kinds of ways
to access Teams,
one is you can use a web browser, as a web client,
and I presume that that's what you're using now,
and then there's also a, an, what do you call it,
full client piece of software that you can download
and install on your Mac or your PC or your Android phone
or your iPad, or, you know, blah, blah, blah,
and those clients generally,
in order to use them you will have to sign
into some kind of account.
And in our case, we'd really
like you to sign into, you know, billmirrors@uvm.edu.
and it will send you to our typical UVM web log on page
where you would then log in.
So in this case, in order to do that
you'd have to kind of disconnect from the meeting,
and so I guess the question is, is
is it better to just kind of hang
on with this level of participation and watch
or would you like to try to that.
-: I'll stay with the meeting right now
but I'd like to know how I'm gonna
where I find this item to download afterwards
so I actually am a fully fledged and accepted member.
(Holly laughs)
-: Yes maybe Jeff, you could look
for that knowledge based article,
-: Absolutely I'm looking into that
-: And put it in the chat because this,
you are not the first person to do this by accident Bill
I mean, there's many, many folks who have joined the meeting
and they'll, they'll say the same thing,
like, oh, I don't see the same tools
and come to find out
it's because they're viewing things only in the browser
and not in the full app,
-: I don't think you're trying to tell me something.
(Holly laughs)
-: I don't think that's what it is
Okay, so the last couple of things
on this menu that we'll talk about,
you figured out most of you
how to raise your hand,
make sure that you also put your hand down
when you're finished with your question,
because sometimes people forget that,
and then we have what's called the legacy hand
where it just stays there,
and you're not sure
if the person still has a question or not,
then you see there's a participant list and a chat,
those are the last two buttons.
So the participant list
is the place where you can see everyone who is logged in
and next to each person,
you'll be able to see,
for example, here with Clyde's name
I see those same little ellipsis button,
and that means there's more options.
So what I can do is I can say, okay,
I want to spotlight Clyde,
because he's gonna start, you know, talking
and doing his presentation
so I can click on spotlight
and so now you'll see his video is spotlighted there.
I'm not sure why it's not showing his video though,
sort of odd.
Okay we'll stop spotlighting
and try somebody else.
-: It does say
if you looked there was an additional icon there,
it said and that was gone right,
that Clyde's image was spotlighted for everybody
I I'm unclear about
I don't think you can spotlight a video
and also share content currently,
I think there's a
-: Ooh
change coming, like you're sharing your screen right now.
-: Right
-: So in, I think in the March timeframe
they're releasing some new capabilities
to let us have like your PowerPoint slides
plus a speaker, plus an ASL interpreter
or whatever and be able to do that kind of stuff
it's not there yet though.
Okay let's see if we spotlight huge Jeff,
-: Ooh good
-: There you are.
-: All right -: and I steering
And what I'm getting is you're spotlighted
your video is being shown to everybody
saying ban at the top,
just to let me know that I've been put on the spot.
-: Can you only -: I just wanted
-: Can you only do that if you're the meeting organizer?
-: I don't think so, because I am not
for this particular meeting
these were made by CTL events account,
so I'm just a regular person like you all,
and I don't have any special capabilities
I actually can't see the breakout room
because I logged into my own account, not the event account,
and so we can, one time we did this in a meeting
and we didn't even know we were doing it where
we kept spotlighting somebody
and then somebody else would take over and spotlight
-: I think I just spotlighted myself.
-: Yeah -: So
-: So that's, yeah
you can definitely take over and do that,
I think you could probably also restrict that
but this was something that people had asked
about actually last semester
when a faculty member is talking,
they didn't wanna necessarily
have students seeing the whole grid,
they wanted them to be the focus of the speaking,
so this is a new way to do that
and Jeff, you are gonna talk about the pin option also.
-: Yeah, so, so the, the spotlight is
I wanted to back up one second
and just talk about another piece of the meeting options,
and I think you touched on it Holly is that
you can decide what capabilities the participants have
whether participants were,
if you don't do anything
the assumption is we're all colleagues
and any one of us might want to present
or start talking and that kind of thing.
And you can change the defaults for your meeting
so that everybody but you or everybody, but you and a TA
for example, are attendees are participants in the meeting
but aren't able to present their screens
and that kind of stuff,
so that I think comes into
affecting whether somebody
has the ability to spotlight somebody else.
So right now, since we're all kind of
in this collegial configuration,
you know Laura was able to spotlight herself,
but I think that if, you know, in
in what we recommend is kind of typical classroom options
that would not be something that students could do.
However, all, all of us have the ability,
if, if we're, you know
I managed to get myself into large gallery view,
if we're looking at just the standard gallery view
you can find somebody who might be talking
and maybe their screen is really small,
you know, it's, it's one out of nine pictures
but if I hover over somebody's little square
there's those three dots, the ellipses
and I can click on them,
and then there's a little menu that pops up
and I can say pin,
I can also say fit to frame,
but in this case,
what I wanna say is do is pin,
and you can actually pin more than one person.
So although, you know, maybe the instructor hasn't
hasn't spotlighted themselves while they're doing something
but maybe I want to just see a large screen
of the of the presenter who's speaking
and and minimize everybody else,
what I can do is pin that person,
and that's my view,
it's not everybody else's view,
and that way I get to kind of focus on that,
I can also do that in that little bar at the top
where it looks like two little people
one above the other mindsets two right now
because two people have raised their hands,
you can also pin somebody from that menu as well,
so if I go over to that menu
and I find, come on, cat,
get down please,
I find, well, let's say Janet
I can click the three ellipses
and I can see pin right there.
And I could, so I can pin more than one person,
so if I wanted to see two people in particular
I could make them larger in my screen
and then I can unpinned them in the same manner.
Does that make sense?
-: Yeah, just to clarify, the pinning
I think is an individual setting.
Right -: Exactly
that's the distinction.
so that's, each person has control
each participant in a meeting,
has control over their own pins, like who they see
and, you know, the idea might be,
that you might have somebody who's for example
an ASL interpreter, who's doing that work as well
as a speaker
and somebody who needs to focus on those screens
could pin both the speaker
and the ASL interpreter and see them both.
We don't have right now
as an option to do that and see slides
or a shared desktop or something like that, or a whiteboard,
so hopefully, hopefully that makes sense.
-: Yes thank you, Jeff.
And like we've seen we two hang group,
thank you, Nikki.
Why don't you go ahead and then we'll do on Nicoletta.
-: I was just gonna ask
can you spotlight multiple students?
So if they were doing a group presentation
there were two or three of them
could you do that or is it only one person?
-: We could try it right now I think.
-: Okay.
-: Nikki and Harley go.
-: So would I just spotlight myself?
-: Sure.
-: Okay.
-: And then that way.
And it looks, and though, and I see only Holly,
so it looks like you get one spotlight only
-: Okay.
-: Good to know,
-: From my experience it is one at a time right now.
-: Okay that's fine.
So I guess if he wanted to do multiple people
then you would have to do what Jeff said
and just tell folks to pin three people
and then you'd be able to see those three people.
-: Awesome thank you.
-: Yeah, Robert, did you have a question,
I see your hand went up.
-: Was there, was there someone before me I thought?
-: Nicola -: Deborah
-: Yeah okay, so just, is there any way
to share on the screen,
where this, or do a screenshot
of where the spotlight feature is,
I'm just super visual
and where the pin like we're on the screen that is.
-: Yes, and I can go back to sharing my screen
so that you can see that.
So the -: Have you
-: Have you seen those commercials
about how you turn you're turning into your parents
and they're trying to
(Niccole laughs)
Just saying I feel like I'm living in that commercial
I'm sorry.
(Holly laughs)
-: Welcome fine,
I watch mostly streaming things
so I don't see a lot of commercials lately,
I totally get that.
-: So here under the participant list,
-: Mmh
-: So that's the little people up on the toolbar
I've clicked on it
and then next to a person's name, I can pin,
-: Got it.
Using a little ellipsis button or spotlight.
-: Okay.
-: This is also where you can
if we didn't all have the capability to be presenters
like we do right now,
you there's another thing that will pop up that says
make this person a presenter.
So you can make a TA a presenter.
If you've restricted it to just you,
you can on the fly make a particular person,
a presenter if you need to.
And so then the difference between pinning pinning is
is what I'm doing to my screen,
so I you know, can pin up Jessica, for instance,
that's not necessarily projected to the group
but if someone is spotlighted
then that projects to the entire group,
-: Correct.
-: Correct
-: Got it.
-: And the other place to find those menus
are Jeff was mentioning in these little, in the grid,
you'll notice, see next to Jeff's name here,
there's an ellipses button again,
and so the pin and the spotlight fit there
you can also fit that person to the frame
or if somebody is making noise in the meeting
and they forgot to mute themselves, you can mute them.
-: Okay.
And so -: And then
then there's that, there's that great mute all button
which you should know about,
Like, sometimes it's hard -: Oh yeah
-: If you've got a class of 50 people
to figure out who, you know
forgot to mute or whatever,
it will mute everybody but you,
so that's an important thing
if you're not the only person speaking,
you know sometimes it's,
it's just a factor of of these venues
that it's easier to to just mute everybody
and have people know
if that has to happen, unmute yourself
if you're, if you're needing to talk
-: And where was that -: Five minutes.
Where was that?
So again,
so it's a pin less right here,
I'll mute all.
All right,
and someone else, someone else had asked this
not to monopolize the time,
but you know, currently
if you're looking at the screen,
you're, you're showing
and then there's all the initials
and some pictures of some other participants at the bottom,
I forgot the, how can you make it,
like how many people can you fit in the grid
where people are like of a larger size?
So this is the default, this is default,
and it's up to three by three,
so nine people -: Okay
but you can go -: Okay
-: to large gallery view.
-: Yap okay.
-: And again, this is
this is not a thing that you change for everybody,
this is a setting that each person would need to select,
-: Got it,
-: So if you want to see more people
you would go to the large gallery
and you will see up to seven by seven, so 49,
and it's of the most of the people
who have spoken most recently,
or in order of, of meeting join,
if no one has, has spoken but you know,
you and two other people,
and by speaking it means
who's whose Mike has picked up, you know, sound.
So a barking dog counts.
(Holly laughs)
-: So this gets, this gets you seven by seven.
-: The five galleries -: So if you're on Yeah.
-: Yep
-: Yap
-: Okay thank you.
And when you when you try that,
and if if Holly tries that
you should see more
I don't think we have 49 people
with their cameras on here
but it should show you more
and it will, it will
it will position people
and shuffle them around
as more people join
more people enable their cameras or join the meeting,
and the pictures will get smaller and smaller and smaller,
but if you've got a lot of,
if you've got like a a meeting where 75 people
are taking turns and talking and whatever,
and it goes on for a long time
who is shown in that 40
there's not a way to page through them,
like there is in zoom,
you just get to see the 49 most recent here
-: Okay
-: Holly, I was wondering
if while you're sharing your screen
you could go to that
way Back from when we were talking
would you click on meeting details and see what shows up,
'cause somehow I feel like I'm not kind of like
what somebody else was saying
that they can't see the same thing,
so you see, I'm wondering if I'm seeing something different.
So since you're sharing your screen,
could you just show me
what happens when you click on meeting details?
I can, but I'm not the owner of this meeting,
so it's not gonna show
what I was talking about
It should be this -: Okay
that's why I'm not seeing it either okay.
-: I'm gonna make a meeting in a moment
and I'll show you the details there,
but I wanna make sure
Robert has a chance to ask his question,
he's been very patient.
-: Yeah, just to follow up on Bill Mirror's question.
I think I know the answer to this,
I just wanna point out
I did ask the question about the ask through the chat,
it didn't get answered,
which shows the challenges
of trying to conduct a meeting
and answer the chat questions at the same time.
-: I'm sorry -: Sorry
-: But, the question is
I just logged on through Team's Calendar
and I saw on your list,
on that listed it is a guest,
so I guess that means I'm like a regular participant.
-: Yap
-: Yes.
-: So, so how would you,
I mean was that the best way to log on to the meeting
through the, the calendar feature of teams?
-: Yes I mean, that, that's the, that way when you're
in the app itself and you click on your calendar
you go to the particular meeting,
so I'll show from here,
you go to the calendar.
-: Yeah, yeah I know this Yeah.
-: Yeah that's how I joined.
-: Okay.
-: Okay -: Yap
-: I'm sorry to interrupt, but this is where
this is Bill again,
but that's where I get confused,
'cause that's what I tried to do
but I didn't get the join option,
I ended up going back to the email to do it.
-: Okay so, and that's
the email sometimes brings you directly
to the web browser
-: But nowhere have I been asked to log on using my UVM ID?
That's my UVMs credentials.
That's why I'm kind of confused about why
why I'm not getting that replace.
Well, I guess, I mean, the, the most foundational thing
that we could do
would be to just show what it looks like
when you, when you go to, to log in I think,
would it be okay if I share my desktop, Holly?
-: Okay.
I don't wanna
derail things -: Yeah and then also had
duty meeting scheduling.
-: Okay -: Yep.
-: So I'm just gonna open a
kind of a private browser window
where I'm where'd to go?
-: And then I will share.
-: I mean, this is important
because your students may have this problem,
if you haven't had it yourself
your students may encounter this issue
where they haven't logged in
with their full credentials,
and that way, they may not be able to upload a file
or like see the full chat or something like that,
so this is applicable to everybody
Alright?
Hopefully I'm sharing my screen.
-: Yes.
All right, so where did it go,
too many screens sorry.
So the, the first instruction
is to go to teams.microsoft.com in your web browser,
and when you do that, Microsoft will say okay,
in order to access teams, you need to log in.
And if you don't know what you're supposed to log in with
you could create an account,
but you don't need to do that,
all you need to do
is put in your net ID, that uvm.edu
and you do the normal net ID login dance,
oops right and I'm used to doing that,
and it doesn't like it.
And because I'm part of the IT folks,
I get an extra prompt,
most people won't see this, at least not yet,
so I'll just say send me a push.
-: Jeff is special
but normally it's just your net ID and password.
-: Yep and when you get logged in
you see something that's pretty similar,
oh yeah, do I wanna stay signed in Yes I do.
Pretty similar to what you see
when you install the full client
on windows or Mac or Linux.
And right now it's taking a little bit of time
to refresh all of this
and then switch the view here.
-: Jessica, while that's loading for Jeff,
do you wanna ask a question verbally?
-: Yes my question was once we activate our group
within teams, our course within teams will it auto-populate
into our calendar,
so that each day for class
we'll just go in and hit join?
-: There, No.
So the, the team itself
doesn't have any any content in it
that is going to appear in your calendar,
there aren't meeting, you know
course meetings already established,
So there, there are two, there are two pieces here,
One is students can't
I don't know why this is taking so long I apologize,
Students. can't Teams isn't responding.
Come on.
-: We feel bad when these things happen to you too.
(Jeff laughs)
-: Of course, I mean, you know
I'm gonna try that option,
the team's client itself is
internet incoming video just
-: Okay, well While you're doing that,
Why don't I take over for a moment,
-: Yeah please do
and I will show how to add meetings.
-: Yep, there's we call it a race condition
where we've got two, two things
that sort of need to happen
in close proximity to each other.
One is that the students can't see the team
until you activate it,
and I, I hope we've communicated that pretty broadly,
and we are encouraging folks not to activate the team
until you're ready to start live
students will receive a notification
that they've been added to a team
and that makes it kind of live and they get added to it.
So, so there's that piece.
And then the second piece is
you wanna schedule meetings
and Holly's gonna talk about
the mechanics of how you do that
but you don't want to preschedule the meetings
before the student,
before you activate the team
because the students are gonna get invites,
and those will show up on their calendar
but they won't be able to access them,
if they click on a link for a meeting,
you know you can join a meeting ahead of time,
it'll take them to an error page
that says you're not a part of this team,
and then, then they'll be panicked and calling you
to find out why they can't access the meeting
for the class that they definitely enrolled in.
So, so we definitely want you to wait a little closer
to the beginning of the semester
and I don't know what the CTL is recommending there
before you activate the team,
but in the meantime, you can certainly create content
and add other structures and do other things
within the team to get that ready,
it's just the scheduling piece that we wanna say we on.
But when you start creating those meetings
those meetings will absolutely show up on your schedule,
if you're the person who's creating the meeting.
So, so there's not anything right now,
that's going to sync onto your calendar
and nothing's going to magically appear
when you click activate,
but kind of the long part kind of the end result
of your question is
will the meetings that you create within the team
or in the context of your course
show up on your calendar.
And they absolutely should.
And I was gonna tell, just say, I joined the meeting,
I use Outlook as my email program,
it reminds me, hey you've got a meeting in five minutes
and there's a thing that says, join the meeting,
and I click the thing and it joins me to the meeting.
I, I, the, how you get in the meeting
I think is a little less important
than making sure that the thing that you're
in the meeting in
either your team's client or your web browser,
you actually have logged into.
And when you, when you click that meeting link,
whether it's in your calendar or in teams,
if you do it in teams, as as Holly is suggesting,
you're already there,
it doesn't have to go anywhere,
if you, if you go to your email
and click a link it takes you basically
to a web browser that says
do you want to open this in teams,
and hopefully you do
or otherwise you might end up in a, in a web browser
which is not a problem if you've logged in, but alright.
-: So I just wanted to show the screen
that Jeff's talking about,
can you see my welcome to EDHI393?
-: Yes.
-: Okay, good.
So you'll see the activate button is here up at the top,
and so anything I'm doing here,
like if I wanted to add some files to this team
if I wanted to set up some more links
up here at the top,
or put a post in here,
the students won't see any of that until I click activate.
And so you, when you're ready
to start setting up your class meetings
and you want students to see the team,
that's when you click this button.
'cause there's no going back,
(Holly laughs)
once you click it, it stays alive.
So I've been holding out on doing mine for this semester
until I'm ready for that probably another week,
but what I do have are a number of teams over here
and I can show you
if you go to the calendar,
that's generally where I start,
when I wanna make a meeting,
and once your team is activated,
you can go here to the new meeting button
and you can set up
let's say I was going to make a class meeting here,
you, if you're setting up a meeting for the entire class
you don't have to put any attendees in this box.
If you're setting up just a meeting
to talk with a colleague or a couple of colleagues
then you would want to type their name here.
There's Jeff's name
okay so if I wanted to invite him to that meeting.
What I recommend is if you're making a meeting
for your whole class
that you put in the name of the meeting,
you set the time for the class
and then what you do is you add the channel.
So what does that mean?
Well, each team has, what's called the general channel.
So here here's my class team,
and again, I'm not going to actually go through
and do this right now,
in here but what you'll be able to do
is find your course
and find the general channel
so that'll invite everybody who's in the team itself
to the general channel,
where there is a meeting that exists,
and you just simply click on it
and you'll notice there's the name of your course,
there is the channel that it's in called general
and that would create a meeting
from three to three 3.30 today.
If you have a smaller size class,
you could set up a recurring meeting
for all the meetings that you have,
we have been finding that
with really large classes, two to 300 people,
the chat gets really busy sometimes
and there's a lot of activity going on
and then the meeting can get bogged down
with so much activity,
so what a number of faculty have told me
is now they're just making a new meeting for each time
they meet with a large class,
so that's kind of up to you,
but in smaller classes
you can certainly do a weekly recurring meeting,
what I tend to do for all my class meetings though,
is go to custom.
So if you're gonna make a note about anything
make a note about this
because custom allows you to set the start date
and classes don't start until February 1st,
so my first day of my class is Friday the fifth.
And so what I could say is that
I want this to repeat every week on Friday,
and then you also can say the end date.
So I know classes go until May 11th.
So my last day of my class is the seventh.
So now I'm I'll see this occurs every Friday
starting February 5th until May 7th
at the time I designated.
So if I said this, that's gonna appear on the calendar
every Friday at that time until May 7th
if you do not select custom and use an end date,
it's going till the end of time,
(Holly laughs)
So that's why I suggested using custom.
And I realize we're over time,
I just want to take one moment
to show you what I was talking about
for that meeting settings,
so for example, here's a meeting that I planned
and when I go into the meeting,
I can see meeting options here.
So when you click that, it will bring you to a page
that shows, this was what we were talking about,
the start of this session,
who can bypass the lobby
that virtual lobby, the default is everyone.
So Jeff and I are suggesting that
you set this to people in my organization and guess
that's what I've generally done.
If you want it to be restricted
so that any random person can't just join.
Who can present I have this one set to only me.
That way someone doesn't inadvertently
take over by accident,
you can also select specific people
like if you and your TA
wanted to be able to present that's a choice too.
But in this case, I generally use only me,
and then if there's someone who needs to present
I just go to that attendees list
and promote them to being a presenter on the fly.
So you have to change these options
after you've created the meeting.
So again, that was here on this screen
where you are in the team's calendar
and you've opened up the actual meeting itself
and then you can find the options to it.
I also see it down here
so generally there's more than one way to get there.
I realize that we're three minutes over time
so I want to be respectful of the closing time
of this session.
I can stay on for a couple more minutes
if folks have questions that did not get answered
and I see there's some hands up,
but I totally understand
if you need to go to the next thing.
So I will not be offended if you need to log out
thank you very much for being here,
and I'm happy to answer some questions
let's see what hands are up,
So I see Nikki then Stephanie, and then Bill,
let's go in that order.
-: So I just wanted to quickly add,
so I did say or ask,
I set up my meetings already for both of my classes,
and I know that Jeff mentioned
something about not setting up those meetings
before you activate it
is it a big deal if I'd done that
other than students maybe trying to click in
and worrying if there's a message
that says they can't.
-: That's the problem, that's the only problem I know.
-: That's the only problem so
if I've set up my meetings
and then I activate let's say the day before classes,
that should still be fine.
-: Yes.
-: Okay thank you.
-: You're welcome.
-: Stephanie,
-: The calendar doesn't allow us to check anything
beyond the 30 minute interval
so I have a class that starts at 1.15 or 14.50
Is there an option for the
those non-standard times in the calendar?
-: What I've done is I just type it in,
so when I get to the hour and then the minute
then I'll just type in 15 minutes or you know,
another increment.
-: Okay.
-: Bill
-: So I just wanna clarify
when I'm setting up the meeting.
If I limit the speaker to me
that doesn't mean that the students can still participate
and raise their hand and talk or I'm not muting them
yeah ,okay.
-: No, it's just, they can't
share their screen upload slides for everyone to view,
-: Okay
-: They're just not a presenter
but they do all the other functions.
Yep.
-: Great thank you.
-: You're welcome, Clyde.
-: So I have two questions first from working from home,
if I'm conducting a teams meeting
and I have a wired connection
and my wife is at the same time
doing a zoom meeting over wifi,
are we fighting for bandwidth?
-: Probably a little bit,
but I have two kids and myself and my husband
all using wireless in our house
and we've been able to do it okay.
-: So I guess it, just depends
on how strong your signal is I think.
-: So is it better if one of us is has a wired connection?
-: I would assume so yes,
-: Yap.
That's definitely more reliable.
Yeah okay second question.
I'm gonna be having outside presenters
from a remote location
doing presentations in another city for me.