WEBVTT

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<v ->Faces, turning on their cameras,</v>

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that's awesome.

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So can everyone find the chat?

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<v All>Yes.</v>

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<v ->You should be able to find it up on your toolbar,</v>

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and there's a little bubble that looks like a chat,

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and if you click on there

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you should be able to type a response,

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so I'm gonna ask everybody a question.

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Okay, so I'm putting my question in the chat,

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what is your most pressing question about Teams?

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And I'd like each person

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to put a reply in there for me,

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and if you start hearing a lot of dinging

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each time folks reply to that,

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what you can do is change your status to do not disturb.

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And you do that in the window

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in the background, the purple window,

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you go up to your icon in the right,

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and you can change your status

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from in a call to do not disturb,

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you do that it actually induces all of the sounds

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and that way won't have a sound every time

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somebody gets return and answers the question

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instead you'll just be able to see

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the flow of chat without that alert.

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<v All>Can I'll say</v>
<v ->Can I go over</v>

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<v All>Oh, sorry</v>

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<v ->again, but go ahead, Nikki what was your question?</v>

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<v ->I was just gonna say</v>

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could you just say again where that is?

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<v ->Yes so it's not in the window where we're meeting,</v>

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it's right behind it in the purple window

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and where your little icon is in the upper right corner.

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You click on your icon

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and then you'll see different statuses,

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and there's one that's called do not disturb.

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<v ->Thank you.</v>

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<v ->You're welcome.</v>

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Okay, so I'm just gonna quickly

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look at what some folks are saying here

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set up a team, general knowledge,

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how to use the iPad,

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looks like some of you are starting from scratch

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and just need the basics, which is awesome

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because that's what I'm planning to show today,

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channels breakout rooms okay.

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Okay, Jody, and I see that you're doing

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some basic setup

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but that you might have some more complex things.

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Okay, so there's also an Advanced teams,

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that's I think on Friday

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I'm a little discombobulated

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since today's Wednesday and not Tuesday

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since we had a holiday but

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I think advanced teams is on Friday,

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so if there's things that don't get covered today

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we will be covering those in the Advanced Workshop,

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things like polling and breakout rooms,

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we can talk a little bit about breakout rooms

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but we probably won't go very in depth with those,

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another opportunity

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to go more in depth in breakout rooms

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is we're offering team time,

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breakout room style,

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so if that's something that you're interested in

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we have mine today is full

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but some of you may already be in that one,

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and then there's some next week as well,

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so sign up for one of those

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if you wanna test out breakout rooms

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with some colleagues

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cause that's what we'll be doing in those team times.

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So I'm Holly Bucklin Parker,

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I know most of you

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but I just wanted to say welcome everybody,

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I'm really glad you're here,

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thanks for taking some time to spend with me today

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to talk about teams on this very exciting day

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which would be easy to just sit

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in front of the TV all day, listening to the news,

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so thank you for taking this time to do something

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for your students and get better at the use of teams

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which I'm constantly working on myself,

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so we're all in this together,

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and I wanted to mention,

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I have a colleague here with me

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who will be standing by

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he's going to also monitor the chat,

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Jeff, would you mind saying hello

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to the lovely people with us today?

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<v ->Hello, lovely people.</v>

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(Holly laughs)

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My name's Jeff Duke,

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I am a senior system administrator

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in the Central IT Group, Enterprise Technology Services,

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and I am one of the instigators

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and enthusiasts for Microsoft Teams,

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and I'm the person that Holly texts in a panic

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when something isn't working the way it's supposed to

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and then I scrambled to see if I can figure out why.

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So hopefully we'll be able to answer your questions.

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<v ->Thank you so much for joining us, Jeff,</v>

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and if you wouldn't mind

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just kind of keeping an eye on the chat

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while I go to share my desktop in a little bit

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and give people a tour of Teams

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that would be super helpful.

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So as Jeff mentioned,

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he is the person

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that if some something is going wrong,

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something seems awry,

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he definitely gets a message from me

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and scrambles to try to figure out what may be going on,

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and I saw there were a lot of questions about

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how to set up your Team.

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So the good news about that is

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Jeff did that work for you

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(Holly laughs)

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So if you have a class coming up in the Spring Semester,

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it should already be there in your list,

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and we'll go in and we'll take a look at, you know

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the landscape of the teams window

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and where to find things,

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and I'll talk about that in just a bit,

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but if you have something through the registrar

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it should already be there,

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and the good news is

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it also syncs with the registrar's office,

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so as people add and drop

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that happens automatically in your team

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and you don't have to worry about doing any of that work.

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It's just up to you

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to do the hard work of teaching in Teams.

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And that's what we're here to talk about today,

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Robert, did you have a question?

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I see your hand is up.

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You can type it in the chat or you can unmute yourself.

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<v ->Sorry I did,</v>

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okay now I'm unmuted.

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My course maybe is,

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I don't know maybe it's similar to some other questions,

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I have two sections.

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I have an A section and a B section,

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the, a section is mixed instruction,

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the B section is totally remote.

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So Jeff, you set up Teams

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but did you like from my course or other courses like that

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did you set up like two different Teams?

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<v ->Yeah so the process basically takes, yeah</v>

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it's a great question.

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It is basically getting an export of data from Blackboard

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that represents all of the course spaces

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that exist for the current semester.

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And so the, the CTL folks

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decided that it made sense

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for is your, is your, do you have a merged course

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or do you just simply have two sections?

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<v ->What are, I don't know what you mean by merged,</v>

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but like,
<v ->Okay</v>

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Fair enough
<v ->There enough</v>

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there should be two.

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There should be two distinct teams

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created for your two core spaces,

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assuming that you have two CRNs that are,

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<v ->Yes</v>

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<v ->There are two CRMs</v>

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<v ->For anybody who doesn't know what a merged space is</v>

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I believe that the CTL sometimes,

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you know you might be teaching three sections of a class

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but basically all the materials

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and the tests and everything are the same,

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so you might just have one course space

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in Blackboard that all of the students

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in each of the separate courses that meet

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would go to for their online course materials

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and we're syncing or we're creating teams

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that correspond to all of them,

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so both of the individual sections,

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as well as that merged section

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to allow the most flexibility

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for faculty to choose how they want to do it

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whether they want one Team

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such that all of the students can participate in

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and have flexibility

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about what maybe meetings they go to

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or whatever,

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or maybe you still want to have your individual

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course sections separate.

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And we've tried very hard to keep the,

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the names of the course teams

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that we've created automatically

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pretty close to the names

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that the registrar gives to Blackboard,

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and then, then we're taking that

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and turning that into a team in Microsoft Teams.

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This cat just doesn't want me to participate

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in this without

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paying attention to him.

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Thanks Holly.

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<v ->So I believe I'm gonna say this</v>

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and Jeff you correct me if I say something incorrect,

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but I believe that what you wanna do

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for TAs and for merging courses in teams

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is actually do those things first in Blackboard,

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and then it will match up

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in the teams environment when the sync is run each day.

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So if you know, you want your CRNs merged

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in Blackboard and in Teams,

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I set a link in the chat,

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so you can click on there

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and it gives you the exact directions

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of how to go about sending an email

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and letting our Blackboard administrator know

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that something you want combined,

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and he can go ahead and do that work behind the scenes,

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and then that will sync up with your team space.

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Same thing, if you wanna add TAs

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you'll probably also want those TA's to be in Blackboard,

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so go ahead and follow those directions

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to add them in Blackboard,

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and then they will be synced up to Teams as well.

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And Jeff is nodding his head,

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so I think I said the right thing.

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(Holly laughs)

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<v ->Yap and you shouldn't have to</v>

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do any management of members of these, these teams,

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that's what this whole process is about,

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so for add drop period for example

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people will be added to your team

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or will be taken away from your team

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as their enrollment status changes,

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and that change,

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that process that sync happens three times a day,

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once at like 5:00 AM, 6:00 AM

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once at 2:00 PM, and then once again at 10:00 PM,

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I feel like there's something to say about that, but,

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oh, I do, if you do,

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if somebody does come to you and say I'm

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you know, I just enrolled in the course, can you add me?

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You absolutely can add people to the team manually,

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but the the sync mechanism will then be hands-off

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for that particular person in that particular class,

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so it doesn't wanna undo

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anything that you may have done intentionally,

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or if you or if you remove somebody who says,

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I wanna leave the class,

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but then later it comes back in and say,

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oh, you know what,

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actually I really do wanna take this class.

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You would, if you remove them

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you'd have to add them manually

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because teams is not going to undo a manual action.

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<v ->Okay so that's kind of all the housekeeping</v>

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as far as how your team appears

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and why the people who are there in the team are there,

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so it's synced up with Blackboard,

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which is sync to banner.

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So what I'm gonna do now is go ahead

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and start sharing my screen

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so that I can give you a tour

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of the ins and outs of the Blackboard

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excuse me, the team's window,

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so you know where to find things,

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and if you have questions while I'm talking

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00:12:00.370 --> 00:12:03.940
there's two ways that you can ask those questions,

267
00:12:03.940 --> 00:12:06.240
you can post something in the chat

268
00:12:06.240 --> 00:12:08.480
just be aware when I share my desktop

269
00:12:08.480 --> 00:12:10.630
I'm gonna be looking at the team's main window

270
00:12:10.630 --> 00:12:12.600
so I may not see the chat,

271
00:12:12.600 --> 00:12:15.710
but Jeff will be monitoring that,

272
00:12:15.710 --> 00:12:19.690
and he'll also answer if he can or he'll help me to pause

273
00:12:19.690 --> 00:12:21.400
if there are questions,

274
00:12:21.400 --> 00:12:23.200
you can also raise your hand

275
00:12:23.200 --> 00:12:26.000
which is the little hand icon on the toolbar,

276
00:12:26.000 --> 00:12:30.070
and if you do that, I will see that pop up on my screen

277
00:12:30.070 --> 00:12:31.790
and I'll know there's a question,

278
00:12:31.790 --> 00:12:33.450
and generally what folks do with that

279
00:12:33.450 --> 00:12:36.060
is just unmute themselves,

280
00:12:36.060 --> 00:12:39.620
and that way you can just ask your question verbally.

281
00:12:39.620 --> 00:12:41.583
So two options for you,

282
00:12:42.960 --> 00:12:44.880
so up on the toolbar,

283
00:12:44.880 --> 00:12:48.500
there is a place where I can share my screen,

284
00:12:48.500 --> 00:12:51.710
it looks like a, a little icon,

285
00:12:51.710 --> 00:12:54.170
that's a box with the arrow pointing up

286
00:12:54.170 --> 00:12:55.940
next to the red leave button,

287
00:12:55.940 --> 00:12:59.861
and I think everyone in this meeting should see that button

288
00:12:59.861 --> 00:13:02.060
you can restrict it

289
00:13:02.060 --> 00:13:04.140
and we'll talk about the options there

290
00:13:05.170 --> 00:13:06.600
you might want to

291
00:13:06.600 --> 00:13:08.470
especially if you're in a large class

292
00:13:08.470 --> 00:13:12.330
where a student could by accident, hit that button

293
00:13:12.330 --> 00:13:15.403
and try to share their screens without meaning to,

294
00:13:16.437 --> 00:13:17.980
and I'll talk about, it's just a change

295
00:13:17.980 --> 00:13:20.110
in the meeting options that you can do,

296
00:13:20.110 --> 00:13:22.230
so I'm gonna go ahead and click there

297
00:13:24.162 --> 00:13:26.780
and start sharing my screen for a moment.

298
00:13:26.780 --> 00:13:31.780
You'll see here, my Regular teams window,

299
00:13:32.780 --> 00:13:35.210
and this is always in the background.

300
00:13:35.210 --> 00:13:39.830
Okay so if you're not sure where you are,

301
00:13:39.830 --> 00:13:41.633
oh, thanks Jeff for that screenshot,

302
00:13:42.618 --> 00:13:44.480
you'll notice,

303
00:13:44.480 --> 00:13:45.760
and I'm gonna bring this forward

304
00:13:45.760 --> 00:13:48.230
so you might see yourself if you're on camera for a second

305
00:13:48.230 --> 00:13:52.350
so your main meeting window is in one window

306
00:13:52.350 --> 00:13:55.673
and then the other team's window is in the background.

307
00:13:56.550 --> 00:14:00.370
Okay, you can get to the different windows also

308
00:14:00.370 --> 00:14:02.430
by using this menu.

309
00:14:02.430 --> 00:14:06.830
So you'll notice there are different places that you can go

310
00:14:06.830 --> 00:14:08.650
for your window menu,

311
00:14:08.650 --> 00:14:10.430
and that's how you can

312
00:14:10.430 --> 00:14:13.030
if you kind of lose one of your windows by accident

313
00:14:13.030 --> 00:14:14.400
this is how you could find it again,

314
00:14:14.400 --> 00:14:16.963
using that window menu, okay.

315
00:14:21.530 --> 00:14:23.370
What I'm gonna show you next

316
00:14:24.938 --> 00:14:27.090
are sort of the ways in which you can get around

317
00:14:27.090 --> 00:14:28.730
the meeting window first.

318
00:14:28.730 --> 00:14:32.900
So here you'll notice the icons up along the top

319
00:14:32.900 --> 00:14:36.480
and there are some key things to know for yourself

320
00:14:36.480 --> 00:14:38.380
as well as for your students.

321
00:14:38.380 --> 00:14:41.140
So you've already figured out the camera,

322
00:14:41.140 --> 00:14:42.490
cause I can see many of you

323
00:14:44.003 --> 00:14:46.270
and probably the microphone.

324
00:14:46.270 --> 00:14:49.010
So you can always toggle those on and off

325
00:14:49.010 --> 00:14:50.940
and so can your students,

326
00:14:50.940 --> 00:14:52.870
and I always recommend that

327
00:14:52.870 --> 00:14:55.920
while someone is kind of presenting material

328
00:14:55.920 --> 00:14:58.800
that the other folks mute their microphones,

329
00:14:58.800 --> 00:15:02.930
just so odd, background noise doesn't suddenly appear,

330
00:15:02.930 --> 00:15:05.510
but certainly students can unmute

331
00:15:05.510 --> 00:15:07.420
if they would like to speak

332
00:15:07.420 --> 00:15:10.013
and they have that capability on their machines.

333
00:15:11.760 --> 00:15:15.560
Then there's this three dot ellipsis button here

334
00:15:15.560 --> 00:15:16.900
in the middle,

335
00:15:16.900 --> 00:15:19.555
and that's called the more actions.

336
00:15:19.555 --> 00:15:21.740
And there's quite a few important things here

337
00:15:21.740 --> 00:15:26.120
especially for the person who's running the meeting

338
00:15:26.120 --> 00:15:28.660
as well as the folks who are attending the meeting

339
00:15:28.660 --> 00:15:31.630
because there's some things that they can do.

340
00:15:31.630 --> 00:15:33.240
You'll notice at the top

341
00:15:33.240 --> 00:15:36.263
are device settings and meeting details.

342
00:15:37.370 --> 00:15:38.690
And if you don't see those

343
00:15:38.690 --> 00:15:41.100
that means they're only available

344
00:15:41.100 --> 00:15:43.503
to the person who organized the meeting,

345
00:15:44.490 --> 00:15:47.020
so I can see meeting details,

346
00:15:47.020 --> 00:15:48.936
and why this is important is that

347
00:15:48.936 --> 00:15:53.936
in this Meeting, when you go to the details

348
00:15:55.870 --> 00:15:58.150
if you're the person who created the meeting

349
00:15:58.150 --> 00:16:00.610
you can actually change settings,

350
00:16:00.610 --> 00:16:02.680
and I am not in the account

351
00:16:02.680 --> 00:16:04.970
that created this particular meeting

352
00:16:04.970 --> 00:16:06.960
but normally here under the details

353
00:16:06.960 --> 00:16:11.960
you would see a lobby setting who can bypass the lobby

354
00:16:12.060 --> 00:16:14.943
and you would also see who can present.

355
00:16:17.380 --> 00:16:21.840
So and why are those things important?

356
00:16:21.840 --> 00:16:23.820
Well, they're important because

357
00:16:23.820 --> 00:16:27.660
what you can do as the person who started the meeting

358
00:16:27.660 --> 00:16:30.690
is you can say set the setting,

359
00:16:30.690 --> 00:16:34.700
so it just says who can present only me,

360
00:16:34.700 --> 00:16:35.810
and that can be helpful

361
00:16:35.810 --> 00:16:38.310
because then your students won't inadvertently

362
00:16:38.310 --> 00:16:40.990
take over the screen or asked to take it over

363
00:16:40.990 --> 00:16:42.410
and then have to say oh sorry,

364
00:16:42.410 --> 00:16:44.253
that was me I hit the wrong button.

365
00:16:45.400 --> 00:16:48.180
So this meeting details window is very important.

366
00:16:48.180 --> 00:16:52.790
Also some people hold office hours on teams,

367
00:16:52.790 --> 00:16:55.460
and what you can do is enable that lobby function,

368
00:16:55.460 --> 00:16:59.100
so people from your, you wanna wanna set it

369
00:16:59.100 --> 00:17:03.410
to who can bypass the lobby is what it asks you,

370
00:17:03.410 --> 00:17:06.540
and you might set it to only me.

371
00:17:06.540 --> 00:17:08.540
So that means just you can go in

372
00:17:08.540 --> 00:17:11.700
without having to engage in a lobby scenario,

373
00:17:11.700 --> 00:17:13.300
and once you're in there

374
00:17:13.300 --> 00:17:15.693
you can let people in one at a time.

375
00:17:16.530 --> 00:17:17.430
So you'll see

376
00:17:17.430 --> 00:17:18.263
you'll get a warning

377
00:17:18.263 --> 00:17:20.950
that someone is in the lobby, it'll pop

378
00:17:22.050 --> 00:17:25.210
up and then you'll be able to admit that person

379
00:17:25.210 --> 00:17:26.700
and talk to them,

380
00:17:26.700 --> 00:17:27.670
and then when you're finished,

381
00:17:27.670 --> 00:17:29.142
you can make admit the next person,

382
00:17:29.142 --> 00:17:33.050
so each person, can talk to you privately

383
00:17:33.960 --> 00:17:36.580
in the meeting session.

384
00:17:36.580 --> 00:17:39.150
And you can also do that during a regular class

385
00:17:39.150 --> 00:17:41.460
but typically that's a lot of work

386
00:17:41.460 --> 00:17:43.030
to keep letting everybody in,

387
00:17:43.030 --> 00:17:45.560
so you just generally would set the lobby

388
00:17:45.560 --> 00:17:47.150
in a regular session

389
00:17:47.150 --> 00:17:49.683
to be open to anyone in my organization,

390
00:17:51.750 --> 00:17:52.780
that's the default.

391
00:17:52.780 --> 00:17:56.850
That way you also won't get any random people.

392
00:17:56.850 --> 00:17:59.040
I heard of that a few times

393
00:17:59.040 --> 00:18:00.660
during this past semester

394
00:18:00.660 --> 00:18:04.750
that people were talking about some sensitive topics

395
00:18:04.750 --> 00:18:07.390
and then all of a sudden they would get

396
00:18:07.390 --> 00:18:09.160
bombed is what they call it,

397
00:18:09.160 --> 00:18:11.750
where you just have a random person

398
00:18:11.750 --> 00:18:13.593
kind of disrupting the class.

399
00:18:14.712 --> 00:18:16.720
So you wanna definitely avoid that situation

400
00:18:16.720 --> 00:18:17.973
if at all possible,

401
00:18:18.940 --> 00:18:20.723
Clyde, did you have your hand up?

402
00:18:23.467 --> 00:18:26.000
<v ->Yeah, just a quick, good newbie question.</v>

403
00:18:26.000 --> 00:18:27.063
<v ->Go ahead</v>
<v ->So when you,</v>

404
00:18:27.063 --> 00:18:30.530
when you say lobby, I'm not sure what you mean.

405
00:18:30.530 --> 00:18:33.270
Yeah it's like a virtual place

406
00:18:33.270 --> 00:18:35.700
that people are standing by,

407
00:18:35.700 --> 00:18:38.710
so in this meeting, I didn't have it set up to do that

408
00:18:39.620 --> 00:18:41.010
but essentially what it does

409
00:18:41.010 --> 00:18:42.610
is instead of entering in the meeting,

410
00:18:42.610 --> 00:18:44.810
like you all did with no barrier

411
00:18:44.810 --> 00:18:48.320
there's actually an alert that will come up on your screen,

412
00:18:48.320 --> 00:18:49.330
and I'll say

413
00:18:49.330 --> 00:18:52.083
the meeting organizer will let you in shortly.

414
00:18:53.270 --> 00:18:56.960
So that's what the person gets when they try to join,

415
00:18:56.960 --> 00:18:58.240
and then you,

416
00:18:58.240 --> 00:19:01.520
as the person who's running the meeting would see, okay,

417
00:19:01.520 --> 00:19:03.393
Nikki and Bob and Jeff are in the lobby

418
00:19:03.393 --> 00:19:07.020
and you can decide if you wanna let them in

419
00:19:07.020 --> 00:19:08.470
one at a time,

420
00:19:08.470 --> 00:19:10.650
or if you just click on all of them and say,

421
00:19:10.650 --> 00:19:12.313
okay, let them each in.

422
00:19:13.160 --> 00:19:16.630
So it's just a way that you can manage who's in the space.

423
00:19:16.630 --> 00:19:19.080
<v ->Okay so if you, if you're gonna</v>

424
00:19:19.080 --> 00:19:23.380
if your meeting is not gonna require a lobby,

425
00:19:23.380 --> 00:19:28.170
you you would turn off that function in meeting details?

426
00:19:28.170 --> 00:19:30.730
<v ->Correct, the default is that ,</v>

427
00:19:30.730 --> 00:19:33.823
I think it's set still Jeff to everyone.

428
00:19:35.370 --> 00:19:40.130
<v ->Correct, so by default, anyone who has the link</v>

429
00:19:40.130 --> 00:19:41.760
to the meeting and this is true

430
00:19:41.760 --> 00:19:45.399
of any of the online meeting platforms, zoom, or any of them

431
00:19:45.399 --> 00:19:48.720
if somebody has the link, whether they're a UVM person

432
00:19:48.720 --> 00:19:51.420
or not, they can get into the meeting.

433
00:19:51.420 --> 00:19:53.740
I think what we're generally encouraging,

434
00:19:53.740 --> 00:19:57.030
you know, for for instruction in,

435
00:19:57.030 --> 00:19:58.890
in typical UVM classes

436
00:19:58.890 --> 00:20:03.175
you probably wanna set that to only allow

437
00:20:03.175 --> 00:20:06.970
only allow the people in the organization

438
00:20:06.970 --> 00:20:08.470
to bypass the lobby.

439
00:20:08.470 --> 00:20:11.030
So students, when they, you know,

440
00:20:11.030 --> 00:20:14.990
they are signed into their teams, client,

441
00:20:14.990 --> 00:20:16.520
and if they aren't, they should be

442
00:20:16.520 --> 00:20:20.340
because otherwise they can't access other other content

443
00:20:20.340 --> 00:20:21.730
but they should be logged in

444
00:20:21.730 --> 00:20:23.750
with their UVM net ID two teams,

445
00:20:23.750 --> 00:20:26.670
and that means that they have access to the team site,

446
00:20:26.670 --> 00:20:29.580
that means that they can get into your courses,

447
00:20:29.580 --> 00:20:32.280
and the only, they only have to really sign in once

448
00:20:32.280 --> 00:20:35.160
unless they have to sign out for some other reason.

449
00:20:35.160 --> 00:20:37.150
And then it just sticks,

450
00:20:37.150 --> 00:20:39.210
and so students would just click the link

451
00:20:39.210 --> 00:20:41.800
they'll get into the meeting and everything will be great.

452
00:20:41.800 --> 00:20:44.480
And if somebody, you know, forwards the meeting

453
00:20:44.480 --> 00:20:45.470
or shares the meeting

454
00:20:45.470 --> 00:20:48.790
or it somehow ends up in the hands of somebody

455
00:20:48.790 --> 00:20:51.423
who wants to get up to some shenanigans,

456
00:20:52.800 --> 00:20:54.800
either they will try to join

457
00:20:54.800 --> 00:20:56.230
in a way that's kind of anonymous

458
00:20:56.230 --> 00:20:58.560
and they will get hit at the lobby,

459
00:20:58.560 --> 00:21:03.560
or they will, they will be entering

460
00:21:03.860 --> 00:21:05.850
with their own already signed in credentials

461
00:21:05.850 --> 00:21:08.483
and then you'll know exactly who it is,

462
00:21:08.483 --> 00:21:09.910
and, and we have other processes for

463
00:21:09.910 --> 00:21:12.830
handling disruptive behavior in classrooms

464
00:21:12.830 --> 00:21:14.183
virtual or otherwise.

465
00:21:16.150 --> 00:21:16.983
<v ->Thank you.</v>

466
00:21:17.910 --> 00:21:18.743
<v ->Sure</v>

467
00:21:22.290 --> 00:21:24.130
<v ->So I know it's a bit confusing</v>

468
00:21:24.130 --> 00:21:25.300
and people are asking where

469
00:21:25.300 --> 00:21:27.250
that option is for the lobby
<v ->Yeah</v>

470
00:21:27.250 --> 00:21:31.400
<v ->It is under the little dots again and meeting details.</v>

471
00:21:31.400 --> 00:21:33.200
So if you need to change that,

472
00:21:33.200 --> 00:21:34.700
that's one place you can change it,

473
00:21:34.700 --> 00:21:35.670
I will be showing you

474
00:21:35.670 --> 00:21:38.120
when we go over to the main teams window,

475
00:21:38.120 --> 00:21:39.820
and another way to change that

476
00:21:39.820 --> 00:21:42.800
when you are creating the meeting, so

477
00:21:42.800 --> 00:21:45.240
<v ->There's a KB article about meeting options.</v>

478
00:21:45.240 --> 00:21:49.550
<v ->Yes and generally, in things on the computer</v>

479
00:21:49.550 --> 00:21:52.170
there's always more than one way to get to particular menus

480
00:21:52.170 --> 00:21:55.170
so I will show you both options.

481
00:21:55.170 --> 00:21:58.720
You'll also notice on this menu that there's several options

482
00:21:58.720 --> 00:22:00.190
for viewing the screen,

483
00:22:00.190 --> 00:22:04.830
so there's a gallery, a large gallery or together mode.

484
00:22:04.830 --> 00:22:06.880
So you can take a look at those.

485
00:22:06.880 --> 00:22:08.600
Now those are individual settings,

486
00:22:08.600 --> 00:22:10.800
so if one of you changes those

487
00:22:12.588 --> 00:22:13.421
for your own screen

488
00:22:13.421 --> 00:22:15.560
you'll see it on your own screen,

489
00:22:15.560 --> 00:22:17.060
but you won't necessarily

490
00:22:17.060 --> 00:22:19.670
I won't necessarily see that change.

491
00:22:19.670 --> 00:22:21.500
So for example, if I want to

492
00:22:21.500 --> 00:22:23.590
I could change to the large gallery

493
00:22:23.590 --> 00:22:26.140
'cause I think enough folks have their cameras on,

494
00:22:26.140 --> 00:22:29.880
and now we can see a few more people in the meeting

495
00:22:31.030 --> 00:22:34.632
and you can also change to this,

496
00:22:34.632 --> 00:22:36.110
which makes me laugh

497
00:22:36.110 --> 00:22:38.280
but this together mode

498
00:22:38.280 --> 00:22:41.900
puts everybody in a lecture hall situation

499
00:22:41.900 --> 00:22:44.637
where you can see each other sitting there,

500
00:22:44.637 --> 00:22:46.810
I think that's just to,

501
00:22:46.810 --> 00:22:49.318
during this pandemic make you feel

502
00:22:49.318 --> 00:22:51.390
like you're all in the same room.

503
00:22:51.390 --> 00:22:53.000
So that's something
<v ->Yap I mean</v>

504
00:22:53.000 --> 00:22:54.630
some students can do if they want,

505
00:22:54.630 --> 00:22:56.750
<v ->I'm just gonna chime in,</v>

506
00:22:56.750 --> 00:23:00.670
Microsoft did some research, it looks hokey, totally get it,

507
00:23:00.670 --> 00:23:03.410
But Microsoft did some research and basically

508
00:23:03.410 --> 00:23:07.370
that view is easier for us to see and kind of pick out

509
00:23:07.370 --> 00:23:09.380
when people are disengaged or,

510
00:23:09.380 --> 00:23:11.330
or someone's, you know

511
00:23:11.330 --> 00:23:12.350
doing something else

512
00:23:12.350 --> 00:23:15.050
then it is for us to look at like Holly screen right now

513
00:23:15.050 --> 00:23:16.830
and try to distinguish each face

514
00:23:16.830 --> 00:23:19.230
from everybody else's backgrounds

515
00:23:19.230 --> 00:23:21.627
and kind of figure out what's going on

516
00:23:21.627 --> 00:23:22.460
so there
<v ->Alright</v>

517
00:23:22.460 --> 00:23:23.650
<v ->there's some science behind the option,</v>

518
00:23:23.650 --> 00:23:25.290
it isn't just a kind of a whimsical thing

519
00:23:25.290 --> 00:23:27.494
that they, they threw together,

520
00:23:27.494 --> 00:23:29.600
and there, there are more options now than there were

521
00:23:29.600 --> 00:23:31.300
but, and the other thing is that

522
00:23:35.640 --> 00:23:38.100
there are a variety of scenarios or scenes

523
00:23:38.100 --> 00:23:39.450
that you can kind of put people into,

524
00:23:39.450 --> 00:23:40.750
and some of them are smaller

525
00:23:40.750 --> 00:23:43.124
for smaller groups and some of them for larger groups

526
00:23:43.124 --> 00:23:43.957
so you can play with that.

527
00:23:45.710 --> 00:23:46.543
<v ->Thanks Jeff,</v>

528
00:23:47.780 --> 00:23:51.400
there are also some options as you see down the screen

529
00:23:52.370 --> 00:23:56.740
for applying, well you might have focus

530
00:23:56.740 --> 00:23:58.750
as the students in this class

531
00:23:58.750 --> 00:24:00.330
so you can see what that does,

532
00:24:00.330 --> 00:24:02.619
if you toggle on focus, then some

533
00:24:02.619 --> 00:24:04.760
of the things that are along the bottom of the screen

534
00:24:04.760 --> 00:24:06.110
the little icons

535
00:24:06.110 --> 00:24:08.370
when I've used it before those go away,

536
00:24:08.370 --> 00:24:13.240
so it's trying to bring the person who is talking more

537
00:24:13.240 --> 00:24:15.973
into view and not have as many distractions.

538
00:24:17.010 --> 00:24:19.760
And I don't usually use full screen

539
00:24:19.760 --> 00:24:22.680
but that's also an option for students to do,

540
00:24:22.680 --> 00:24:25.340
if they're listening to their professor talking

541
00:24:25.340 --> 00:24:27.170
and they don't wanna be distracted

542
00:24:27.170 --> 00:24:29.550
going into other webpages,

543
00:24:29.550 --> 00:24:31.883
that's a way to control that.

544
00:24:32.730 --> 00:24:33.563
And some of you

545
00:24:33.563 --> 00:24:36.250
I see have experimented with the background effects

546
00:24:36.250 --> 00:24:40.640
there are some default backgrounds that you can use,

547
00:24:40.640 --> 00:24:42.250
you can also upload your own,

548
00:24:42.250 --> 00:24:45.280
so when you go to apply background effects

549
00:24:45.280 --> 00:24:46.710
you should see preview

550
00:24:46.710 --> 00:24:50.200
of the different backgrounds you can choose,

551
00:24:50.200 --> 00:24:53.250
and you'll also see there's a button that says add new,

552
00:24:53.250 --> 00:24:56.750
so if you have an image from, you know

553
00:24:56.750 --> 00:25:01.030
depends maybe like tropical places, maybe like snowy places

554
00:25:01.030 --> 00:25:04.080
but I've had some people putting images

555
00:25:04.080 --> 00:25:06.700
of UVM campus up as their backgrounds,

556
00:25:06.700 --> 00:25:08.940
so lots of options.

557
00:25:08.940 --> 00:25:12.410
I see Jody has a nice mosaic there as his background

558
00:25:12.410 --> 00:25:13.810
and that's very pretty.

559
00:25:13.810 --> 00:25:16.110
And so you can kind of, if you want like

560
00:25:16.110 --> 00:25:17.330
put up different backgrounds,

561
00:25:17.330 --> 00:25:18.730
see if your students can guess

562
00:25:18.730 --> 00:25:21.740
maybe they're from travels that you've been on,

563
00:25:21.740 --> 00:25:23.210
so that can just add a little bit

564
00:25:23.210 --> 00:25:26.400
of community building to, to the class,

565
00:25:26.400 --> 00:25:27.720
and that can also be helpful

566
00:25:27.720 --> 00:25:29.440
for students who are in an environment

567
00:25:29.440 --> 00:25:32.120
where they can't, you know

568
00:25:32.120 --> 00:25:33.560
show you their regular background

569
00:25:33.560 --> 00:25:34.690
because maybe they're sharing it

570
00:25:34.690 --> 00:25:39.320
with roommates and or young kids in their household

571
00:25:39.320 --> 00:25:41.970
and this is a way that they can kind of cloak that

572
00:25:41.970 --> 00:25:44.743
part of the learning environment for themselves.

573
00:25:51.560 --> 00:25:53.360
I don't know if any of you have tried this before

574
00:25:53.360 --> 00:25:55.720
but you can turn on live captions,

575
00:25:55.720 --> 00:25:57.370
that's also an individual setting

576
00:25:57.370 --> 00:25:59.380
just like the gallery views,

577
00:25:59.380 --> 00:26:02.330
so if you want, you can turn on live captions right now

578
00:26:02.330 --> 00:26:03.470
as I'm talking

579
00:26:03.470 --> 00:26:07.150
and you'll be able to see the captions come up

580
00:26:07.150 --> 00:26:08.933
along the bottom of your screen.

581
00:26:11.490 --> 00:26:15.500
And then there's the start or stop recording button,

582
00:26:15.500 --> 00:26:18.360
and where at the bottom

583
00:26:18.360 --> 00:26:21.910
you should have an option to turn off incoming video.

584
00:26:21.910 --> 00:26:26.520
So right now, quite a few of us have our cameras on

585
00:26:26.520 --> 00:26:29.110
and it's working fine for most of us,

586
00:26:29.110 --> 00:26:33.250
but there could be a student here in this meeting,

587
00:26:33.250 --> 00:26:34.950
who's having trouble

588
00:26:34.950 --> 00:26:37.040
hearing my voice because there's so

589
00:26:37.040 --> 00:26:39.960
many cameras on and their bandwidth is not

590
00:26:39.960 --> 00:26:43.320
large enough to take in audio and all the cameras.

591
00:26:43.320 --> 00:26:45.800
So something that you can let students know

592
00:26:45.800 --> 00:26:50.143
is they can turn off people's videos all at once, actually.

593
00:26:51.100 --> 00:26:54.560
And that might help as like a baseline thing

594
00:26:54.560 --> 00:26:58.790
if they're having an issue, have them do that first and see

595
00:26:58.790 --> 00:27:00.693
if that corrects the audio.

596
00:27:09.120 --> 00:27:11.500
Nicoletta I see your hand has been up for a little bit,

597
00:27:11.500 --> 00:27:13.750
I wanna pause and see if you have a question.

598
00:27:16.240 --> 00:27:20.573
<v ->Yeah, I guess my, my question is about,</v>

599
00:27:21.620 --> 00:27:24.760
and it's probably pretty basic, but you know,

600
00:27:24.760 --> 00:27:25.857
if you're, if you're working

601
00:27:25.857 --> 00:27:28.480
and communicating a lot with your class,

602
00:27:28.480 --> 00:27:29.660
I don't think I missed this,

603
00:27:29.660 --> 00:27:31.990
but if you're working in communicating

604
00:27:31.990 --> 00:27:34.980
with your class a lot of the time through Blackboard

605
00:27:34.980 --> 00:27:39.440
then when and where are you sending the,

606
00:27:39.440 --> 00:27:41.920
and how are you setting up the teams,

607
00:27:41.920 --> 00:27:44.570
calendar invitations to the class?

608
00:27:44.570 --> 00:27:47.006
Like how do you send that link out?

609
00:27:47.006 --> 00:27:47.839
<v ->Okay.</v>

610
00:27:47.839 --> 00:27:50.040
<v ->And what does that look like to go through that</v>

611
00:27:51.452 --> 00:27:52.370
<v ->Sure</v>
<v ->that crosswalk right</v>

612
00:27:52.370 --> 00:27:54.740
between Blackboard and teams?

613
00:27:54.740 --> 00:27:56.400
<v ->Indeed, that's a really good question,</v>

614
00:27:56.400 --> 00:27:58.180
and we'll cover that in just a moment

615
00:27:58.180 --> 00:28:00.570
when I go over to the other window

616
00:28:00.570 --> 00:28:02.440
and show you how to meet it.
<v ->Okay</v>

617
00:28:02.440 --> 00:28:03.500
<v ->Thanks.</v>

618
00:28:03.500 --> 00:28:08.243
<v ->Yes, and I saw another hand also popped up, Melissa.</v>

619
00:28:09.570 --> 00:28:10.830
<v ->Yeah thanks, quick question.</v>

620
00:28:10.830 --> 00:28:12.510
I just wondering how many,

621
00:28:12.510 --> 00:28:13.870
what's the maximum number

622
00:28:13.870 --> 00:28:17.780
of videos we can see at a time.

623
00:28:17.780 --> 00:28:19.680
So if I have a class of 22

624
00:28:19.680 --> 00:28:22.830
is there any chance of seeing them all at the same time?

625
00:28:22.830 --> 00:28:24.233
<v ->Is it 50 Jeff?</v>

626
00:28:25.420 --> 00:28:26.423
<v ->It's it's 49, I'm sorry,</v>

627
00:28:26.423 --> 00:28:27.287
I was just typing the answer to that.

628
00:28:27.287 --> 00:28:30.380
It's it's 49 you asked about, about together mode

629
00:28:30.380 --> 00:28:31.530
which is the, you know,

630
00:28:32.394 --> 00:28:33.530
virtual fake auditorium background

631
00:28:33.530 --> 00:28:35.830
or a little coffee shop thing,

632
00:28:35.830 --> 00:28:37.740
and those, the maximum number varies

633
00:28:37.740 --> 00:28:40.700
depending on what that particular layout is,

634
00:28:40.700 --> 00:28:44.040
but the the large gallery, which is, you know

635
00:28:44.040 --> 00:28:47.102
basically to try to achieve zoom parody

636
00:28:47.102 --> 00:28:51.400
that the maximum number is 49, so seven by seven.

637
00:28:51.400 --> 00:28:54.043
So 22 should, should easily fit into that.

638
00:29:00.290 --> 00:29:01.320
And, and why we're talking about that

639
00:29:01.320 --> 00:29:03.020
is it worth talking about pinning?

640
00:29:04.030 --> 00:29:05.810
I don't know how much weeds we need to get into

641
00:29:05.810 --> 00:29:07.660
or how much basics we wanna get into.

642
00:29:09.260 --> 00:29:13.350
<v ->I was just looking at that the spotlight function</v>

643
00:29:13.350 --> 00:29:16.050
and the the pinning function,

644
00:29:16.050 --> 00:29:17.970
yeah, I think that's probably good,

645
00:29:17.970 --> 00:29:20.230
I wanna make sure Bill gets to ask his question

646
00:29:20.230 --> 00:29:22.050
and then we'll do the spotlighting

647
00:29:22.050 --> 00:29:24.393
and then we'll go over to how to make a meeting.

648
00:29:25.580 --> 00:29:27.280
Bill what's your question?

649
00:29:27.280 --> 00:29:28.230
<v ->I'm not getting</v>

650
00:29:28.230 --> 00:29:30.850
when I go up to the bars and I open them up

651
00:29:30.850 --> 00:29:32.660
I don't get a lot of what you're,

652
00:29:32.660 --> 00:29:33.860
I don't get the options

653
00:29:33.860 --> 00:29:36.920
for example, I have an inter full screen

654
00:29:36.920 --> 00:29:38.650
but I don't have any of these other ones

655
00:29:38.650 --> 00:29:41.596
about large gallery or

656
00:29:41.596 --> 00:29:42.429
<v ->Okay</v>

657
00:29:42.429 --> 00:29:43.859
<v ->together mode</v>

658
00:29:43.859 --> 00:29:44.692
am I in the wrong place,

659
00:29:44.692 --> 00:29:46.150
I've I've done a little more across

660
00:29:47.790 --> 00:29:49.230
<v ->Hi Bill it's Jeff Duke,</v>

661
00:29:49.230 --> 00:29:50.400
<v ->Yeah Jeff</v>

662
00:29:50.400 --> 00:29:53.340
<v ->I am seeing in the, in the display of your name</v>

663
00:29:53.340 --> 00:29:55.250
in the in the chat area

664
00:29:55.250 --> 00:29:57.960
that it says Bill Mirrors guest

665
00:29:57.960 --> 00:30:01.780
which indicates that you maybe joined

666
00:30:01.780 --> 00:30:03.100
just with a web browser

667
00:30:03.100 --> 00:30:05.600
and didn't actually log in with your net ID

668
00:30:05.600 --> 00:30:07.163
to get into the meeting
<v ->OOh</v>

669
00:30:09.078 --> 00:30:10.740
Now you're right, I did,

670
00:30:10.740 --> 00:30:12.845
I have no idea how to log in with my net

671
00:30:12.845 --> 00:30:14.169
this is the way I've entered

672
00:30:14.169 --> 00:30:15.002
every one of the teams meetings

673
00:30:15.002 --> 00:30:18.536
I've been out maybe that's why no one's listening to me,

674
00:30:18.536 --> 00:30:19.369
(audience laughs)

675
00:30:19.369 --> 00:30:21.080
I guest at all of the boats.

676
00:30:21.080 --> 00:30:23.438
<v ->I mean, this is, this is one of the,</v>

677
00:30:23.438 --> 00:30:26.280
you know, this this is a feature, as they might say,

678
00:30:26.280 --> 00:30:27.500
you can send an email

679
00:30:27.500 --> 00:30:30.069
you know, with a teams meeting invite to it,

680
00:30:30.069 --> 00:30:32.110
you know, you know, outside the context of, of

681
00:30:32.110 --> 00:30:34.270
of teaching our courses, you could send a meeting

682
00:30:34.270 --> 00:30:37.500
to any colleague or anybody anywhere with an email address

683
00:30:37.500 --> 00:30:39.680
they will get a link that they can click on,

684
00:30:39.680 --> 00:30:41.060
and they'll just open a web browser,

685
00:30:41.060 --> 00:30:42.820
it'll ask them to type in their name

686
00:30:42.820 --> 00:30:45.580
as they want it displayed and join the meeting.

687
00:30:45.580 --> 00:30:47.870
They will show up in your meeting as a guest

688
00:30:47.870 --> 00:30:49.440
and they will have fewer options

689
00:30:49.440 --> 00:30:51.370
and access to fewer things

690
00:30:51.370 --> 00:30:55.250
than people who are UVM affiliates

691
00:30:55.250 --> 00:30:56.993
who have logged in with their net ID.

692
00:30:58.690 --> 00:30:59.690
And so

693
00:31:01.435 --> 00:31:03.650
<v ->Then how do I enter with the net ID</v>

694
00:31:03.650 --> 00:31:06.090
since I've I've never been asked for that.

695
00:31:06.090 --> 00:31:07.570
<v ->Never been asked for that,</v>

696
00:31:07.570 --> 00:31:12.570
So if you, if you go,

697
00:31:14.060 --> 00:31:15.930
so there are two kinds of ways

698
00:31:15.930 --> 00:31:16.763
to access Teams,

699
00:31:16.763 --> 00:31:20.118
one is you can use a web browser, as a web client,

700
00:31:20.118 --> 00:31:21.780
and I presume that that's what you're using now,

701
00:31:21.780 --> 00:31:26.129
and then there's also a, an, what do you call it,

702
00:31:26.129 --> 00:31:27.750
full client piece of software that you can download

703
00:31:27.750 --> 00:31:31.370
and install on your Mac or your PC or your Android phone

704
00:31:31.370 --> 00:31:34.420
or your iPad, or, you know, blah, blah, blah,

705
00:31:34.420 --> 00:31:37.060
and those clients generally,

706
00:31:37.060 --> 00:31:38.930
in order to use them you will have to sign

707
00:31:38.930 --> 00:31:40.810
into some kind of account.

708
00:31:40.810 --> 00:31:42.070
And in our case, we'd really

709
00:31:42.070 --> 00:31:46.020
like you to sign into, you know, billmirrors@uvm.edu.

710
00:31:46.020 --> 00:31:49.770
and it will send you to our typical UVM web log on page

711
00:31:49.770 --> 00:31:51.170
where you would then log in.

712
00:31:52.590 --> 00:31:54.810
So in this case, in order to do that

713
00:31:54.810 --> 00:31:57.043
you'd have to kind of disconnect from the meeting,

714
00:31:58.040 --> 00:31:59.740
and so I guess the question is, is

715
00:32:01.186 --> 00:32:02.762
is it better to just kind of hang

716
00:32:02.762 --> 00:32:05.007
on with this level of participation and watch

717
00:32:05.007 --> 00:32:05.840
or would you like to try to that.

718
00:32:05.840 --> 00:32:08.070
<v ->I'll stay with the meeting right now</v>

719
00:32:08.070 --> 00:32:10.070
but I'd like to know how I'm gonna

720
00:32:10.070 --> 00:32:12.580
where I find this item to download afterwards

721
00:32:13.530 --> 00:32:17.742
so I actually am a fully fledged and accepted member.

722
00:32:17.742 --> 00:32:18.575
(Holly laughs)

723
00:32:18.575 --> 00:32:20.300
<v ->Yes maybe Jeff, you could look</v>

724
00:32:20.300 --> 00:32:21.960
for that knowledge based article,

725
00:32:21.960 --> 00:32:23.310
<v ->Absolutely I'm looking into that</v>

726
00:32:23.310 --> 00:32:25.096
<v ->And put it in the chat because this,</v>

727
00:32:25.096 --> 00:32:28.850
you are not the first person to do this by accident Bill

728
00:32:28.850 --> 00:32:31.580
I mean, there's many, many folks who have joined the meeting

729
00:32:31.580 --> 00:32:33.210
and they'll, they'll say the same thing,

730
00:32:33.210 --> 00:32:35.590
like, oh, I don't see the same tools

731
00:32:35.590 --> 00:32:37.480
and come to find out

732
00:32:37.480 --> 00:32:40.460
it's because they're viewing things only in the browser

733
00:32:40.460 --> 00:32:42.583
and not in the full app,

734
00:32:42.583 --> 00:32:45.100
<v ->I don't think you're trying to tell me something.</v>

735
00:32:45.100 --> 00:32:45.933
(Holly laughs)

736
00:32:45.933 --> 00:32:47.460
<v ->I don't think that's what it is</v>

737
00:32:50.340 --> 00:32:52.570
Okay, so the last couple of things

738
00:32:52.570 --> 00:32:55.240
on this menu that we'll talk about,

739
00:32:55.240 --> 00:32:56.830
you figured out most of you

740
00:32:56.830 --> 00:32:57.840
how to raise your hand,

741
00:32:57.840 --> 00:33:00.210
make sure that you also put your hand down

742
00:33:00.210 --> 00:33:02.678
when you're finished with your question,

743
00:33:02.678 --> 00:33:05.820
because sometimes people forget that,

744
00:33:05.820 --> 00:33:08.350
and then we have what's called the legacy hand

745
00:33:08.350 --> 00:33:09.560
where it just stays there,

746
00:33:09.560 --> 00:33:10.393
and you're not sure

747
00:33:10.393 --> 00:33:12.390
if the person still has a question or not,

748
00:33:13.410 --> 00:33:16.840
then you see there's a participant list and a chat,

749
00:33:16.840 --> 00:33:18.890
those are the last two buttons.

750
00:33:18.890 --> 00:33:21.470
So the participant list

751
00:33:21.470 --> 00:33:24.270
is the place where you can see everyone who is logged in

752
00:33:25.470 --> 00:33:27.550
and next to each person,

753
00:33:27.550 --> 00:33:28.713
you'll be able to see,

754
00:33:28.713 --> 00:33:30.780
for example, here with Clyde's name

755
00:33:30.780 --> 00:33:34.050
I see those same little ellipsis button,

756
00:33:34.050 --> 00:33:36.280
and that means there's more options.

757
00:33:36.280 --> 00:33:40.250
So what I can do is I can say, okay,

758
00:33:40.250 --> 00:33:44.650
I want to spotlight Clyde,

759
00:33:44.650 --> 00:33:46.970
because he's gonna start, you know, talking

760
00:33:46.970 --> 00:33:48.780
and doing his presentation

761
00:33:48.780 --> 00:33:50.470
so I can click on spotlight

762
00:33:57.440 --> 00:34:02.283
and so now you'll see his video is spotlighted there.

763
00:34:04.579 --> 00:34:07.093
I'm not sure why it's not showing his video though,

764
00:34:08.270 --> 00:34:09.433
sort of odd.

765
00:34:16.083 --> 00:34:17.670
Okay we'll stop spotlighting

766
00:34:17.670 --> 00:34:18.970
and try somebody else.

767
00:34:18.970 --> 00:34:19.870
<v ->It does say</v>

768
00:34:19.870 --> 00:34:22.453
if you looked there was an additional icon there,

769
00:34:23.889 --> 00:34:25.820
it said and that was gone right,

770
00:34:25.820 --> 00:34:30.820
that Clyde's image was spotlighted for everybody

771
00:34:33.121 --> 00:34:33.954
I I'm unclear about

772
00:34:33.954 --> 00:34:35.920
I don't think you can spotlight a video

773
00:34:35.920 --> 00:34:38.470
and also share content currently,

774
00:34:38.470 --> 00:34:39.899
I think there's a

775
00:34:39.899 --> 00:34:40.732
<v ->Ooh</v>

776
00:34:40.732 --> 00:34:42.190
change coming, like you're sharing your screen right now.

777
00:34:42.190 --> 00:34:43.330
<v ->Right</v>

778
00:34:43.330 --> 00:34:46.710
<v ->So in, I think in the March timeframe</v>

779
00:34:46.710 --> 00:34:48.760
they're releasing some new capabilities

780
00:34:48.760 --> 00:34:50.970
to let us have like your PowerPoint slides

781
00:34:50.970 --> 00:34:55.050
plus a speaker, plus an ASL interpreter

782
00:34:55.050 --> 00:34:57.360
or whatever and be able to do that kind of stuff

783
00:34:57.360 --> 00:34:58.940
it's not there yet though.

784
00:34:58.940 --> 00:35:01.903
Okay let's see if we spotlight huge Jeff,

785
00:35:04.110 --> 00:35:05.430
<v ->Ooh good</v>

786
00:35:05.430 --> 00:35:06.263
<v ->There you are.</v>

787
00:35:07.247 --> 00:35:09.190
<v ->All right</v>
<v ->and I steering</v>

788
00:35:11.160 --> 00:35:13.900
And what I'm getting is you're spotlighted

789
00:35:13.900 --> 00:35:15.780
your video is being shown to everybody

790
00:35:15.780 --> 00:35:16.893
saying ban at the top,

791
00:35:18.330 --> 00:35:20.880
just to let me know that I've been put on the spot.

792
00:35:21.950 --> 00:35:25.043
<v ->Can you only</v>
<v ->I just wanted</v>

793
00:35:25.043 --> 00:35:27.433
<v ->Can you only do that if you're the meeting organizer?</v>

794
00:35:29.100 --> 00:35:32.210
<v ->I don't think so, because I am not</v>

795
00:35:32.210 --> 00:35:33.500
for this particular meeting

796
00:35:33.500 --> 00:35:36.942
these were made by CTL events account,

797
00:35:36.942 --> 00:35:41.030
so I'm just a regular person like you all,

798
00:35:41.030 --> 00:35:43.690
and I don't have any special capabilities

799
00:35:43.690 --> 00:35:45.500
I actually can't see the breakout room

800
00:35:45.500 --> 00:35:48.853
because I logged into my own account, not the event account,

801
00:35:49.870 --> 00:35:53.000
and so we can, one time we did this in a meeting

802
00:35:53.000 --> 00:35:54.500
and we didn't even know we were doing it where

803
00:35:54.500 --> 00:35:56.770
we kept spotlighting somebody

804
00:35:56.770 --> 00:35:59.739
and then somebody else would take over and spotlight

805
00:35:59.739 --> 00:36:01.750
<v ->I think I just spotlighted myself.</v>

806
00:36:01.750 --> 00:36:02.583
<v ->Yeah</v>
<v ->So</v>

807
00:36:02.583 --> 00:36:03.416
<v ->So that's, yeah</v>

808
00:36:03.416 --> 00:36:06.670
you can definitely take over and do that,

809
00:36:06.670 --> 00:36:09.290
I think you could probably also restrict that

810
00:36:10.770 --> 00:36:13.750
but this was something that people had asked

811
00:36:13.750 --> 00:36:15.860
about actually last semester

812
00:36:15.860 --> 00:36:18.300
when a faculty member is talking,

813
00:36:18.300 --> 00:36:19.550
they didn't wanna necessarily

814
00:36:19.550 --> 00:36:21.400
have students seeing the whole grid,

815
00:36:21.400 --> 00:36:24.800
they wanted them to be the focus of the speaking,

816
00:36:24.800 --> 00:36:26.740
so this is a new way to do that

817
00:36:26.740 --> 00:36:29.963
and Jeff, you are gonna talk about the pin option also.

818
00:36:31.690 --> 00:36:34.010
<v ->Yeah, so, so the, the spotlight is</v>

819
00:36:36.661 --> 00:36:37.494
I wanted to back up one second

820
00:36:37.494 --> 00:36:40.360
and just talk about another piece of the meeting options,

821
00:36:40.360 --> 00:36:42.948
and I think you touched on it Holly is that

822
00:36:42.948 --> 00:36:45.870
you can decide what capabilities the participants have

823
00:36:45.870 --> 00:36:47.980
whether participants were,

824
00:36:47.980 --> 00:36:49.000
if you don't do anything

825
00:36:49.000 --> 00:36:50.540
the assumption is we're all colleagues

826
00:36:50.540 --> 00:36:53.030
and any one of us might want to present

827
00:36:53.030 --> 00:36:55.650
or start talking and that kind of thing.

828
00:36:55.650 --> 00:37:00.150
And you can change the defaults for your meeting

829
00:37:00.150 --> 00:37:04.630
so that everybody but you or everybody, but you and a TA

830
00:37:04.630 --> 00:37:08.850
for example, are attendees are participants in the meeting

831
00:37:08.850 --> 00:37:12.290
but aren't able to present their screens

832
00:37:12.290 --> 00:37:13.123
and that kind of stuff,

833
00:37:13.123 --> 00:37:15.440
so that I think comes into

834
00:37:15.440 --> 00:37:17.210
affecting whether somebody

835
00:37:17.210 --> 00:37:19.340
has the ability to spotlight somebody else.

836
00:37:19.340 --> 00:37:20.860
So right now, since we're all kind of

837
00:37:20.860 --> 00:37:23.280
in this collegial configuration,

838
00:37:23.280 --> 00:37:25.690
you know Laura was able to spotlight herself,

839
00:37:25.690 --> 00:37:27.540
but I think that if, you know, in

840
00:37:27.540 --> 00:37:30.970
in what we recommend is kind of typical classroom options

841
00:37:30.970 --> 00:37:34.490
that would not be something that students could do.

842
00:37:34.490 --> 00:37:37.080
However, all, all of us have the ability,

843
00:37:37.080 --> 00:37:40.110
if, if we're, you know

844
00:37:40.110 --> 00:37:42.640
I managed to get myself into large gallery view,

845
00:37:42.640 --> 00:37:45.350
if we're looking at just the standard gallery view

846
00:37:45.350 --> 00:37:49.420
you can find somebody who might be talking

847
00:37:50.320 --> 00:37:52.230
and maybe their screen is really small,

848
00:37:52.230 --> 00:37:54.890
you know, it's, it's one out of nine pictures

849
00:37:54.890 --> 00:37:57.690
but if I hover over somebody's little square

850
00:37:57.690 --> 00:37:59.940
there's those three dots, the ellipses

851
00:37:59.940 --> 00:38:01.460
and I can click on them,

852
00:38:01.460 --> 00:38:03.946
and then there's a little menu that pops up

853
00:38:03.946 --> 00:38:05.400
and I can say pin,

854
00:38:05.400 --> 00:38:06.900
I can also say fit to frame,

855
00:38:06.900 --> 00:38:07.733
but in this case,

856
00:38:07.733 --> 00:38:10.124
what I wanna say is do is pin,

857
00:38:10.124 --> 00:38:12.040
and you can actually pin more than one person.

858
00:38:12.040 --> 00:38:17.040
So although, you know, maybe the instructor hasn't

859
00:38:18.630 --> 00:38:22.250
hasn't spotlighted themselves while they're doing something

860
00:38:22.250 --> 00:38:27.210
but maybe I want to just see a large screen

861
00:38:27.210 --> 00:38:30.660
of the of the presenter who's speaking

862
00:38:30.660 --> 00:38:32.870
and and minimize everybody else,

863
00:38:32.870 --> 00:38:34.820
what I can do is pin that person,

864
00:38:34.820 --> 00:38:35.770
and that's my view,

865
00:38:35.770 --> 00:38:37.320
it's not everybody else's view,

866
00:38:38.450 --> 00:38:40.210
and that way I get to kind of focus on that,

867
00:38:40.210 --> 00:38:44.560
I can also do that in that little bar at the top

868
00:38:44.560 --> 00:38:46.220
where it looks like two little people

869
00:38:46.220 --> 00:38:48.674
one above the other mindsets two right now

870
00:38:48.674 --> 00:38:51.040
because two people have raised their hands,

871
00:38:51.040 --> 00:38:53.420
you can also pin somebody from that menu as well,

872
00:38:53.420 --> 00:38:55.180
so if I go over to that menu

873
00:38:55.180 --> 00:38:58.610
and I find, come on, cat,

874
00:38:58.610 --> 00:38:59.443
get down please,

875
00:39:00.380 --> 00:39:02.990
I find, well, let's say Janet

876
00:39:02.990 --> 00:39:05.660
I can click the three ellipses

877
00:39:05.660 --> 00:39:07.610
and I can see pin right there.

878
00:39:07.610 --> 00:39:10.140
And I could, so I can pin more than one person,

879
00:39:10.140 --> 00:39:12.691
so if I wanted to see two people in particular

880
00:39:12.691 --> 00:39:14.607
I could make them larger in my screen

881
00:39:14.607 --> 00:39:17.583
and then I can unpinned them in the same manner.

882
00:39:19.970 --> 00:39:20.803
Does that make sense?

883
00:39:20.803 --> 00:39:23.073
<v ->Yeah, just to clarify, the pinning</v>

884
00:39:23.073 --> 00:39:26.029
I think is an individual setting.

885
00:39:26.029 --> 00:39:26.862
Right
<v ->Exactly</v>

886
00:39:26.862 --> 00:39:28.010
that's the distinction.

887
00:39:28.010 --> 00:39:29.210
so that's, each person has control

888
00:39:29.210 --> 00:39:31.240
each participant in a meeting,

889
00:39:31.240 --> 00:39:34.860
has control over their own pins, like who they see

890
00:39:34.860 --> 00:39:37.180
and, you know, the idea might be,

891
00:39:37.180 --> 00:39:38.900
that you might have somebody who's for example

892
00:39:38.900 --> 00:39:42.650
an ASL interpreter, who's doing that work as well

893
00:39:42.650 --> 00:39:44.000
as a speaker

894
00:39:44.000 --> 00:39:47.020
and somebody who needs to focus on those screens

895
00:39:47.020 --> 00:39:48.850
could pin both the speaker

896
00:39:48.850 --> 00:39:51.446
and the ASL interpreter and see them both.

897
00:39:51.446 --> 00:39:52.795
We don't have right now

898
00:39:52.795 --> 00:39:55.810
as an option to do that and see slides

899
00:39:55.810 --> 00:39:59.560
or a shared desktop or something like that, or a whiteboard,

900
00:39:59.560 --> 00:40:03.163
so hopefully, hopefully that makes sense.

901
00:40:04.340 --> 00:40:05.940
<v ->Yes thank you, Jeff.</v>

902
00:40:05.940 --> 00:40:08.220
And like we've seen we two hang group,

903
00:40:08.220 --> 00:40:10.510
thank you, Nikki.

904
00:40:10.510 --> 00:40:13.670
Why don't you go ahead and then we'll do on Nicoletta.

905
00:40:13.670 --> 00:40:15.500
<v ->I was just gonna ask</v>

906
00:40:15.500 --> 00:40:16.600
can you spotlight multiple students?

907
00:40:16.600 --> 00:40:18.460
So if they were doing a group presentation

908
00:40:18.460 --> 00:40:19.680
there were two or three of them

909
00:40:19.680 --> 00:40:21.973
could you do that or is it only one person?

910
00:40:23.500 --> 00:40:25.130
<v ->We could try it right now I think.</v>

911
00:40:25.130 --> 00:40:25.963
<v ->Okay.</v>

912
00:40:27.480 --> 00:40:29.193
<v ->Nikki and Harley go.</v>

913
00:40:30.990 --> 00:40:33.423
<v ->So would I just spotlight myself?</v>

914
00:40:35.580 --> 00:40:36.680
<v ->Sure.</v>

915
00:40:36.680 --> 00:40:38.107
<v ->Okay.</v>

916
00:40:38.107 --> 00:40:39.719
<v ->And then that way.</v>

917
00:40:39.719 --> 00:40:44.719
And it looks, and though, and I see only Holly,

918
00:40:48.687 --> 00:40:53.000
so it looks like you get one spotlight only

919
00:40:55.306 --> 00:40:56.139
<v ->Okay.</v>

920
00:40:56.139 --> 00:40:57.720
<v ->Good to know,</v>

921
00:40:57.720 --> 00:41:02.110
<v ->From my experience it is one at a time right now.</v>

922
00:41:02.110 --> 00:41:03.383
<v ->Okay that's fine.</v>

923
00:41:06.960 --> 00:41:09.400
So I guess if he wanted to do multiple people

924
00:41:09.400 --> 00:41:11.160
then you would have to do what Jeff said

925
00:41:11.160 --> 00:41:14.620
and just tell folks to pin three people

926
00:41:14.620 --> 00:41:17.070
and then you'd be able to see those three people.

927
00:41:18.020 --> 00:41:19.210
<v ->Awesome thank you.</v>

928
00:41:19.210 --> 00:41:21.420
<v ->Yeah, Robert, did you have a question,</v>

929
00:41:21.420 --> 00:41:22.643
I see your hand went up.

930
00:41:23.941 --> 00:41:26.640
<v ->Was there, was there someone before me I thought?</v>

931
00:41:26.640 --> 00:41:27.777
<v ->Nicola</v>
<v ->Deborah</v>

932
00:41:28.960 --> 00:41:32.150
<v ->Yeah okay, so just, is there any way</v>

933
00:41:32.150 --> 00:41:33.560
to share on the screen,

934
00:41:33.560 --> 00:41:36.495
where this, or do a screenshot

935
00:41:36.495 --> 00:41:38.180
of where the spotlight feature is,

936
00:41:38.180 --> 00:41:39.460
I'm just super visual

937
00:41:39.460 --> 00:41:43.990
and where the pin like we're on the screen that is.

938
00:41:43.990 --> 00:41:47.670
<v ->Yes, and I can go back to sharing my screen</v>

939
00:41:47.670 --> 00:41:49.313
so that you can see that.

940
00:41:53.170 --> 00:41:54.070
So the
<v ->Have you</v>

941
00:41:54.070 --> 00:41:55.830
<v ->Have you seen those commercials</v>

942
00:41:55.830 --> 00:41:58.700
about how you turn you're turning into your parents

943
00:41:58.700 --> 00:42:00.004
and they're trying to

944
00:42:00.004 --> 00:42:02.110
(Niccole laughs)

945
00:42:02.110 --> 00:42:04.550
Just saying I feel like I'm living in that commercial

946
00:42:04.550 --> 00:42:05.694
I'm sorry.

947
00:42:05.694 --> 00:42:06.527
(Holly laughs)

948
00:42:06.527 --> 00:42:07.360
<v ->Welcome fine,</v>

949
00:42:08.680 --> 00:42:10.460
I watch mostly streaming things

950
00:42:10.460 --> 00:42:12.550
so I don't see a lot of commercials lately,

951
00:42:12.550 --> 00:42:14.870
I totally get that.

952
00:42:14.870 --> 00:42:19.010
<v ->So here under the participant list,</v>

953
00:42:19.010 --> 00:42:19.843
<v ->Mmh</v>

954
00:42:19.843 --> 00:42:21.620
<v ->So that's the little people up on the toolbar</v>

955
00:42:21.620 --> 00:42:22.600
I've clicked on it

956
00:42:22.600 --> 00:42:26.660
and then next to a person's name, I can pin,

957
00:42:26.660 --> 00:42:27.914
<v ->Got it.</v>

958
00:42:27.914 --> 00:42:31.030
Using a little ellipsis button or spotlight.

959
00:42:31.030 --> 00:42:32.142
<v ->Okay.</v>

960
00:42:32.142 --> 00:42:33.260
<v ->This is also where you can</v>

961
00:42:33.260 --> 00:42:37.310
if we didn't all have the capability to be presenters

962
00:42:37.310 --> 00:42:39.130
like we do right now,

963
00:42:39.130 --> 00:42:41.690
you there's another thing that will pop up that says

964
00:42:41.690 --> 00:42:43.860
make this person a presenter.

965
00:42:43.860 --> 00:42:46.230
So you can make a TA a presenter.

966
00:42:46.230 --> 00:42:48.313
If you've restricted it to just you,

967
00:42:49.190 --> 00:42:51.670
you can on the fly make a particular person,

968
00:42:51.670 --> 00:42:53.020
a presenter if you need to.

969
00:42:54.391 --> 00:42:57.010
And so then the difference between pinning pinning is

970
00:42:57.010 --> 00:42:59.080
is what I'm doing to my screen,

971
00:42:59.080 --> 00:43:03.010
so I you know, can pin up Jessica, for instance,

972
00:43:03.010 --> 00:43:05.340
that's not necessarily projected to the group

973
00:43:05.340 --> 00:43:07.370
but if someone is spotlighted

974
00:43:07.370 --> 00:43:10.180
then that projects to the entire group,

975
00:43:10.180 --> 00:43:11.013
<v ->Correct.</v>

976
00:43:11.013 --> 00:43:12.120
<v ->Correct</v>

977
00:43:12.120 --> 00:43:13.779
<v ->Got it.</v>

978
00:43:13.779 --> 00:43:16.270
<v ->And the other place to find those menus</v>

979
00:43:16.270 --> 00:43:18.500
are Jeff was mentioning in these little, in the grid,

980
00:43:18.500 --> 00:43:21.490
you'll notice, see next to Jeff's name here,

981
00:43:21.490 --> 00:43:23.280
there's an ellipses button again,

982
00:43:23.280 --> 00:43:25.810
and so the pin and the spotlight fit there

983
00:43:25.810 --> 00:43:28.870
you can also fit that person to the frame

984
00:43:28.870 --> 00:43:32.090
or if somebody is making noise in the meeting

985
00:43:32.090 --> 00:43:34.808
and they forgot to mute themselves, you can mute them.

986
00:43:34.808 --> 00:43:35.773
<v ->Okay.</v>

987
00:43:36.799 --> 00:43:38.034
And so
<v ->And then</v>

988
00:43:38.034 --> 00:43:40.219
then there's that, there's that great mute all button

989
00:43:40.219 --> 00:43:41.052
which you should know about,

990
00:43:41.052 --> 00:43:42.060
Like, sometimes it's hard
<v ->Oh yeah</v>

991
00:43:42.060 --> 00:43:43.960
<v ->If you've got a class of 50 people</v>

992
00:43:43.960 --> 00:43:46.190
to figure out who, you know

993
00:43:46.190 --> 00:43:48.450
forgot to mute or whatever,

994
00:43:48.450 --> 00:43:50.150
it will mute everybody but you,

995
00:43:50.150 --> 00:43:51.250
so that's an important thing

996
00:43:51.250 --> 00:43:53.735
if you're not the only person speaking,

997
00:43:53.735 --> 00:43:55.370
you know sometimes it's,

998
00:43:55.370 --> 00:43:58.600
it's just a factor of of these venues

999
00:43:58.600 --> 00:44:02.010
that it's easier to to just mute everybody

1000
00:44:02.010 --> 00:44:03.010
and have people know

1001
00:44:04.255 --> 00:44:06.050
if that has to happen, unmute yourself

1002
00:44:06.050 --> 00:44:08.060
if you're, if you're needing to talk

1003
00:44:08.060 --> 00:44:09.960
<v ->And where was that</v>
<v ->Five minutes.</v>

1004
00:44:09.960 --> 00:44:11.400
Where was that?

1005
00:44:11.400 --> 00:44:12.776
So again,

1006
00:44:12.776 --> 00:44:14.257
so it's a pin less right here,

1007
00:44:14.257 --> 00:44:15.770
I'll mute all.

1008
00:44:15.770 --> 00:44:16.603
All right,

1009
00:44:16.603 --> 00:44:18.690
and someone else, someone else had asked this

1010
00:44:18.690 --> 00:44:20.273
not to monopolize the time,

1011
00:44:21.584 --> 00:44:22.417
but you know, currently

1012
00:44:22.417 --> 00:44:24.206
if you're looking at the screen,

1013
00:44:24.206 --> 00:44:25.752
you're, you're showing

1014
00:44:25.752 --> 00:44:27.027
and then there's all the initials

1015
00:44:27.027 --> 00:44:29.300
and some pictures of some other participants at the bottom,

1016
00:44:29.300 --> 00:44:31.830
I forgot the, how can you make it,

1017
00:44:31.830 --> 00:44:33.960
like how many people can you fit in the grid

1018
00:44:33.960 --> 00:44:36.393
where people are like of a larger size?

1019
00:44:37.730 --> 00:44:39.730
So this is the default, this is default,

1020
00:44:39.730 --> 00:44:41.570
and it's up to three by three,

1021
00:44:41.570 --> 00:44:43.010
so nine people
<v ->Okay</v>

1022
00:44:43.010 --> 00:44:44.510
but you can go
<v ->Okay</v>

1023
00:44:44.510 --> 00:44:45.400
<v ->to large gallery view.</v>

1024
00:44:45.400 --> 00:44:47.020
<v ->Yap okay.</v>

1025
00:44:47.020 --> 00:44:47.853
<v ->And again, this is</v>

1026
00:44:47.853 --> 00:44:50.110
this is not a thing that you change for everybody,

1027
00:44:50.110 --> 00:44:53.215
this is a setting that each person would need to select,

1028
00:44:53.215 --> 00:44:54.048
<v ->Got it,</v>

1029
00:44:54.048 --> 00:44:54.881
<v ->So if you want to see more people</v>

1030
00:44:54.881 --> 00:44:56.070
you would go to the large gallery

1031
00:44:56.070 --> 00:45:00.997
and you will see up to seven by seven, so 49,

1032
00:45:02.170 --> 00:45:04.540
and it's of the most of the people

1033
00:45:04.540 --> 00:45:06.373
who have spoken most recently,

1034
00:45:07.795 --> 00:45:10.070
or in order of, of meeting join,

1035
00:45:10.070 --> 00:45:11.970
if no one has, has spoken but you know,

1036
00:45:11.970 --> 00:45:13.220
you and two other people,

1037
00:45:15.450 --> 00:45:16.490
and by speaking it means

1038
00:45:16.490 --> 00:45:21.293
who's whose Mike has picked up, you know, sound.

1039
00:45:22.160 --> 00:45:23.553
So a barking dog counts.

1040
00:45:24.833 --> 00:45:25.810
(Holly laughs)

1041
00:45:25.810 --> 00:45:28.050
<v ->So this gets, this gets you seven by seven.</v>

1042
00:45:28.050 --> 00:45:31.980
<v ->The five galleries</v>
<v ->So if you're on Yeah.</v>

1043
00:45:33.175 --> 00:45:34.008
<v ->Yep</v>

1044
00:45:34.008 --> 00:45:34.841
<v ->Yap</v>

1045
00:45:34.841 --> 00:45:35.923
<v ->Okay thank you.</v>

1046
00:45:35.923 --> 00:45:37.077
And when you when you try that,

1047
00:45:37.077 --> 00:45:38.780
and if if Holly tries that

1048
00:45:38.780 --> 00:45:39.620
you should see more

1049
00:45:39.620 --> 00:45:41.070
I don't think we have 49 people

1050
00:45:41.070 --> 00:45:42.520
with their cameras on here

1051
00:45:42.520 --> 00:45:44.110
but it should show you more

1052
00:45:44.110 --> 00:45:45.110
and it will, it will

1053
00:45:46.158 --> 00:45:46.991
it will position people

1054
00:45:46.991 --> 00:45:47.824
and shuffle them around

1055
00:45:47.824 --> 00:45:50.048
as more people join

1056
00:45:50.048 --> 00:45:52.910
more people enable their cameras or join the meeting,

1057
00:45:52.910 --> 00:45:55.470
and the pictures will get smaller and smaller and smaller,

1058
00:45:55.470 --> 00:45:56.590
but if you've got a lot of,

1059
00:45:56.590 --> 00:45:58.830
if you've got like a a meeting where 75 people

1060
00:45:58.830 --> 00:46:00.267
are taking turns and talking and whatever,

1061
00:46:00.267 --> 00:46:01.900
and it goes on for a long time

1062
00:46:01.900 --> 00:46:03.790
who is shown in that 40

1063
00:46:03.790 --> 00:46:05.130
there's not a way to page through them,

1064
00:46:05.130 --> 00:46:06.230
like there is in zoom,

1065
00:46:07.980 --> 00:46:10.900
you just get to see the 49 most recent here

1066
00:46:10.900 --> 00:46:12.300
<v ->Okay</v>

1067
00:46:12.300 --> 00:46:13.210
<v ->Holly, I was wondering</v>

1068
00:46:13.210 --> 00:46:14.880
if while you're sharing your screen

1069
00:46:14.880 --> 00:46:16.970
you could go to that

1070
00:46:16.970 --> 00:46:18.580
way Back from when we were talking

1071
00:46:18.580 --> 00:46:21.520
would you click on meeting details and see what shows up,

1072
00:46:21.520 --> 00:46:23.820
'cause somehow I feel like I'm not kind of like

1073
00:46:23.820 --> 00:46:25.984
what somebody else was saying

1074
00:46:25.984 --> 00:46:27.107
that they can't see the same thing,

1075
00:46:27.107 --> 00:46:28.830
so you see, I'm wondering if I'm seeing something different.

1076
00:46:28.830 --> 00:46:30.660
So since you're sharing your screen,

1077
00:46:30.660 --> 00:46:32.130
could you just show me

1078
00:46:32.130 --> 00:46:35.580
what happens when you click on meeting details?

1079
00:46:35.580 --> 00:46:37.930
I can, but I'm not the owner of this meeting,

1080
00:46:37.930 --> 00:46:39.160
so it's not gonna show

1081
00:46:39.160 --> 00:46:41.010
what I was talking about

1082
00:46:41.010 --> 00:46:41.843
It should be this
<v ->Okay</v>

1083
00:46:41.843 --> 00:46:43.753
that's why I'm not seeing it either okay.

1084
00:46:44.690 --> 00:46:46.520
<v ->I'm gonna make a meeting in a moment</v>

1085
00:46:46.520 --> 00:46:49.030
and I'll show you the details there,

1086
00:46:49.030 --> 00:46:50.080
but I wanna make sure

1087
00:46:51.144 --> 00:46:51.977
Robert has a chance to ask his question,

1088
00:46:51.977 --> 00:46:53.180
he's been very patient.

1089
00:46:53.180 --> 00:46:56.480
<v ->Yeah, just to follow up on Bill Mirror's question.</v>

1090
00:46:56.480 --> 00:46:58.800
I think I know the answer to this,

1091
00:46:58.800 --> 00:46:59.660
I just wanna point out

1092
00:46:59.660 --> 00:47:03.470
I did ask the question about the ask through the chat,

1093
00:47:03.470 --> 00:47:04.460
it didn't get answered,

1094
00:47:04.460 --> 00:47:05.930
which shows the challenges

1095
00:47:05.930 --> 00:47:08.257
of trying to conduct a meeting

1096
00:47:08.257 --> 00:47:09.960
and answer the chat questions at the same time.

1097
00:47:09.960 --> 00:47:10.920
<v ->I'm sorry</v>
<v ->Sorry</v>

1098
00:47:10.920 --> 00:47:12.360
<v ->But, the question is</v>

1099
00:47:14.880 --> 00:47:17.200
I just logged on through Team's Calendar

1100
00:47:18.381 --> 00:47:20.255
and I saw on your list,

1101
00:47:20.255 --> 00:47:21.250
on that listed it is a guest,

1102
00:47:21.250 --> 00:47:25.775
so I guess that means I'm like a regular participant.

1103
00:47:25.775 --> 00:47:26.608
<v ->Yap</v>

1104
00:47:26.608 --> 00:47:27.441
<v ->Yes.</v>

1105
00:47:27.441 --> 00:47:29.250
<v ->So, so how would you,</v>

1106
00:47:29.250 --> 00:47:31.550
I mean was that the best way to log on to the meeting

1107
00:47:31.550 --> 00:47:33.785
through the, the calendar feature of teams?

1108
00:47:33.785 --> 00:47:38.785
<v ->Yes I mean, that, that's the, that way when you're</v>

1109
00:47:39.860 --> 00:47:42.240
in the app itself and you click on your calendar

1110
00:47:42.240 --> 00:47:43.900
you go to the particular meeting,

1111
00:47:43.900 --> 00:47:45.830
so I'll show from here,

1112
00:47:45.830 --> 00:47:47.570
you go to the calendar.

1113
00:47:47.570 --> 00:47:49.250
<v ->Yeah, yeah I know this Yeah.</v>

1114
00:47:49.250 --> 00:47:51.670
<v ->Yeah that's how I joined.</v>

1115
00:47:51.670 --> 00:47:52.670
<v ->Okay.</v>

1116
00:47:52.670 --> 00:47:53.503
<v ->Okay</v>
<v ->Yap</v>

1117
00:47:53.503 --> 00:47:55.490
<v ->I'm sorry to interrupt, but this is where</v>

1118
00:47:55.490 --> 00:47:56.700
this is Bill again,

1119
00:47:56.700 --> 00:47:57.830
but that's where I get confused,

1120
00:47:57.830 --> 00:48:00.330
'cause that's what I tried to do

1121
00:48:00.330 --> 00:48:02.580
but I didn't get the join option,

1122
00:48:02.580 --> 00:48:05.513
I ended up going back to the email to do it.

1123
00:48:06.938 --> 00:48:08.460
<v ->Okay so, and that's</v>

1124
00:48:08.460 --> 00:48:10.630
the email sometimes brings you directly

1125
00:48:10.630 --> 00:48:12.200
to the web browser

1126
00:48:13.510 --> 00:48:17.340
<v ->But nowhere have I been asked to log on using my UVM ID?</v>

1127
00:48:17.340 --> 00:48:19.680
That's my UVMs credentials.

1128
00:48:19.680 --> 00:48:22.170
That's why I'm kind of confused about why

1129
00:48:22.170 --> 00:48:24.163
why I'm not getting that replace.

1130
00:48:25.322 --> 00:48:28.110
Well, I guess, I mean, the, the most foundational thing

1131
00:48:28.110 --> 00:48:29.440
that we could do

1132
00:48:29.440 --> 00:48:31.860
would be to just show what it looks like

1133
00:48:31.860 --> 00:48:34.740
when you, when you go to, to log in I think,

1134
00:48:34.740 --> 00:48:36.860
would it be okay if I share my desktop, Holly?

1135
00:48:36.860 --> 00:48:38.097
<v ->Okay.</v>

1136
00:48:38.097 --> 00:48:38.930
I don't wanna

1137
00:48:38.930 --> 00:48:40.260
derail things
<v ->Yeah and then also had</v>

1138
00:48:40.260 --> 00:48:41.700
duty meeting scheduling.

1139
00:48:41.700 --> 00:48:43.130
<v ->Okay</v>
<v ->Yep.</v>

1140
00:48:43.130 --> 00:48:44.800
<v ->So I'm just gonna open a</v>

1141
00:48:44.800 --> 00:48:48.350
kind of a private browser window

1142
00:48:48.350 --> 00:48:49.603
where I'm where'd to go?

1143
00:48:52.720 --> 00:48:53.553
<v ->And then I will share.</v>

1144
00:48:53.553 --> 00:48:54.760
<v ->I mean, this is important</v>

1145
00:48:54.760 --> 00:48:57.123
because your students may have this problem,

1146
00:48:58.080 --> 00:48:59.800
if you haven't had it yourself

1147
00:48:59.800 --> 00:49:01.770
your students may encounter this issue

1148
00:49:01.770 --> 00:49:03.430
where they haven't logged in

1149
00:49:03.430 --> 00:49:04.700
with their full credentials,

1150
00:49:04.700 --> 00:49:07.470
and that way, they may not be able to upload a file

1151
00:49:07.470 --> 00:49:10.480
or like see the full chat or something like that,

1152
00:49:10.480 --> 00:49:12.760
so this is applicable to everybody

1153
00:49:14.710 --> 00:49:15.543
Alright?

1154
00:49:17.990 --> 00:49:19.590
Hopefully I'm sharing my screen.

1155
00:49:20.490 --> 00:49:21.600
<v ->Yes.</v>

1156
00:49:21.600 --> 00:49:26.600
All right, so where did it go,

1157
00:49:33.340 --> 00:49:34.703
too many screens sorry.

1158
00:49:36.530 --> 00:49:37.880
So the, the first instruction

1159
00:49:37.880 --> 00:49:42.880
is to go to teams.microsoft.com in your web browser,

1160
00:49:43.300 --> 00:49:48.300
and when you do that, Microsoft will say okay,

1161
00:49:51.520 --> 00:49:53.770
in order to access teams, you need to log in.

1162
00:49:55.530 --> 00:49:58.210
And if you don't know what you're supposed to log in with

1163
00:49:58.210 --> 00:49:59.240
you could create an account,

1164
00:49:59.240 --> 00:50:00.250
but you don't need to do that,

1165
00:50:00.250 --> 00:50:01.170
all you need to do

1166
00:50:01.170 --> 00:50:06.170
is put in your net ID, that uvm.edu

1167
00:50:17.822 --> 00:50:19.933
and you do the normal net ID login dance,

1168
00:50:21.290 --> 00:50:23.792
oops right and I'm used to doing that,

1169
00:50:23.792 --> 00:50:24.625
and it doesn't like it.

1170
00:50:29.370 --> 00:50:32.790
And because I'm part of the IT folks,

1171
00:50:32.790 --> 00:50:34.263
I get an extra prompt,

1172
00:50:35.490 --> 00:50:37.853
most people won't see this, at least not yet,

1173
00:50:38.790 --> 00:50:40.390
so I'll just say send me a push.

1174
00:50:45.960 --> 00:50:47.050
<v ->Jeff is special</v>

1175
00:50:47.050 --> 00:50:49.600
but normally it's just your net ID and password.

1176
00:50:49.600 --> 00:50:51.210
<v ->Yep and when you get logged in</v>

1177
00:50:51.210 --> 00:50:54.040
you see something that's pretty similar,

1178
00:50:54.040 --> 00:50:56.393
oh yeah, do I wanna stay signed in Yes I do.

1179
00:50:57.930 --> 00:50:59.940
Pretty similar to what you see

1180
00:50:59.940 --> 00:51:02.450
when you install the full client

1181
00:51:02.450 --> 00:51:05.541
on windows or Mac or Linux.

1182
00:51:05.541 --> 00:51:10.070
And right now it's taking a little bit of time

1183
00:51:10.070 --> 00:51:11.570
to refresh all of this

1184
00:51:14.112 --> 00:51:17.100
and then switch the view here.

1185
00:51:20.620 --> 00:51:22.700
<v ->Jessica, while that's loading for Jeff,</v>

1186
00:51:22.700 --> 00:51:25.203
do you wanna ask a question verbally?

1187
00:51:26.370 --> 00:51:30.450
<v ->Yes my question was once we activate our group</v>

1188
00:51:30.450 --> 00:51:33.820
within teams, our course within teams will it auto-populate

1189
00:51:33.820 --> 00:51:34.940
into our calendar,

1190
00:51:34.940 --> 00:51:37.000
so that each day for class

1191
00:51:37.000 --> 00:51:38.583
we'll just go in and hit join?

1192
00:51:42.570 --> 00:51:45.063
<v ->There, No.</v>

1193
00:51:46.640 --> 00:51:49.010
So the, the team itself

1194
00:51:49.010 --> 00:51:52.000
doesn't have any any content in it

1195
00:51:52.000 --> 00:51:55.080
that is going to appear in your calendar,

1196
00:51:55.080 --> 00:51:56.900
there aren't meeting, you know

1197
00:51:56.900 --> 00:51:59.633
course meetings already established,

1198
00:52:01.042 --> 00:52:03.570
So there, there are two, there are two pieces here,

1199
00:52:03.570 --> 00:52:05.080
One is students can't

1200
00:52:05.970 --> 00:52:08.940
I don't know why this is taking so long I apologize,

1201
00:52:08.940 --> 00:52:11.733
Students. can't Teams isn't responding.

1202
00:52:15.653 --> 00:52:16.486
Come on.

1203
00:52:18.440 --> 00:52:21.273
<v ->We feel bad when these things happen to you too.</v>

1204
00:52:21.273 --> 00:52:22.755
(Jeff laughs)

1205
00:52:22.755 --> 00:52:25.160
<v ->Of course, I mean, you know</v>

1206
00:52:25.160 --> 00:52:26.450
I'm gonna try that option,

1207
00:52:26.450 --> 00:52:28.620
the team's client itself is

1208
00:52:28.620 --> 00:52:29.910
internet incoming video just

1209
00:52:32.346 --> 00:52:33.880
<v ->Okay, well While you're doing that,</v>

1210
00:52:33.880 --> 00:52:35.890
Why don't I take over for a moment,

1211
00:52:35.890 --> 00:52:36.970
<v ->Yeah please do</v>

1212
00:52:36.970 --> 00:52:41.233
and I will show how to add meetings.

1213
00:52:43.380 --> 00:52:47.180
<v ->Yep, there's we call it a race condition</v>

1214
00:52:47.180 --> 00:52:48.830
where we've got two, two things

1215
00:52:48.830 --> 00:52:50.070
that sort of need to happen

1216
00:52:50.070 --> 00:52:51.800
in close proximity to each other.

1217
00:52:51.800 --> 00:52:54.800
One is that the students can't see the team

1218
00:52:54.800 --> 00:52:55.800
until you activate it,

1219
00:52:55.800 --> 00:52:58.563
and I, I hope we've communicated that pretty broadly,

1220
00:53:00.180 --> 00:53:03.890
and we are encouraging folks not to activate the team

1221
00:53:03.890 --> 00:53:06.160
until you're ready to start live

1222
00:53:06.160 --> 00:53:07.900
students will receive a notification

1223
00:53:07.900 --> 00:53:09.610
that they've been added to a team

1224
00:53:09.610 --> 00:53:13.420
and that makes it kind of live and they get added to it.

1225
00:53:13.420 --> 00:53:17.630
So, so there's that piece.

1226
00:53:17.630 --> 00:53:19.210
And then the second piece is

1227
00:53:19.210 --> 00:53:20.470
you wanna schedule meetings

1228
00:53:20.470 --> 00:53:22.663
and Holly's gonna talk about

1229
00:53:22.663 --> 00:53:23.810
the mechanics of how you do that

1230
00:53:23.810 --> 00:53:27.250
but you don't want to preschedule the meetings

1231
00:53:27.250 --> 00:53:28.700
before the student,

1232
00:53:28.700 --> 00:53:30.420
before you activate the team

1233
00:53:30.420 --> 00:53:33.093
because the students are gonna get invites,

1234
00:53:34.320 --> 00:53:36.570
and those will show up on their calendar

1235
00:53:36.570 --> 00:53:38.340
but they won't be able to access them,

1236
00:53:38.340 --> 00:53:40.483
if they click on a link for a meeting,

1237
00:53:41.720 --> 00:53:44.003
you know you can join a meeting ahead of time,

1238
00:53:44.860 --> 00:53:46.480
it'll take them to an error page

1239
00:53:46.480 --> 00:53:48.460
that says you're not a part of this team,

1240
00:53:48.460 --> 00:53:50.680
and then, then they'll be panicked and calling you

1241
00:53:50.680 --> 00:53:52.470
to find out why they can't access the meeting

1242
00:53:52.470 --> 00:53:54.820
for the class that they definitely enrolled in.

1243
00:53:56.950 --> 00:53:59.720
So, so we definitely want you to wait a little closer

1244
00:53:59.720 --> 00:54:00.553
to the beginning of the semester

1245
00:54:00.553 --> 00:54:02.750
and I don't know what the CTL is recommending there

1246
00:54:02.750 --> 00:54:04.160
before you activate the team,

1247
00:54:04.160 --> 00:54:06.850
but in the meantime, you can certainly create content

1248
00:54:06.850 --> 00:54:09.030
and add other structures and do other things

1249
00:54:09.030 --> 00:54:10.210
within the team to get that ready,

1250
00:54:10.210 --> 00:54:13.870
it's just the scheduling piece that we wanna say we on.

1251
00:54:13.870 --> 00:54:16.610
But when you start creating those meetings

1252
00:54:16.610 --> 00:54:19.490
those meetings will absolutely show up on your schedule,

1253
00:54:19.490 --> 00:54:21.760
if you're the person who's creating the meeting.

1254
00:54:21.760 --> 00:54:24.130
So, so there's not anything right now,

1255
00:54:24.130 --> 00:54:25.890
that's going to sync onto your calendar

1256
00:54:25.890 --> 00:54:27.250
and nothing's going to magically appear

1257
00:54:27.250 --> 00:54:29.010
when you click activate,

1258
00:54:29.010 --> 00:54:32.500
but kind of the long part kind of the end result

1259
00:54:32.500 --> 00:54:33.780
of your question is

1260
00:54:33.780 --> 00:54:37.350
will the meetings that you create within the team

1261
00:54:37.350 --> 00:54:39.310
or in the context of your course

1262
00:54:39.310 --> 00:54:40.330
show up on your calendar.

1263
00:54:40.330 --> 00:54:42.053
And they absolutely should.

1264
00:54:44.173 --> 00:54:47.210
And I was gonna tell, just say, I joined the meeting,

1265
00:54:47.210 --> 00:54:49.770
I use Outlook as my email program,

1266
00:54:49.770 --> 00:54:52.130
it reminds me, hey you've got a meeting in five minutes

1267
00:54:52.130 --> 00:54:53.950
and there's a thing that says, join the meeting,

1268
00:54:53.950 --> 00:54:56.850
and I click the thing and it joins me to the meeting.

1269
00:54:56.850 --> 00:54:59.120
I, I, the, how you get in the meeting

1270
00:54:59.120 --> 00:55:00.600
I think is a little less important

1271
00:55:00.600 --> 00:55:02.850
than making sure that the thing that you're

1272
00:55:02.850 --> 00:55:04.500
in the meeting in

1273
00:55:04.500 --> 00:55:07.020
either your team's client or your web browser,

1274
00:55:07.020 --> 00:55:08.853
you actually have logged into.

1275
00:55:09.770 --> 00:55:11.820
And when you, when you click that meeting link,

1276
00:55:11.820 --> 00:55:15.400
whether it's in your calendar or in teams,

1277
00:55:15.400 --> 00:55:18.310
if you do it in teams, as as Holly is suggesting,

1278
00:55:18.310 --> 00:55:19.260
you're already there,

1279
00:55:19.260 --> 00:55:21.500
it doesn't have to go anywhere,

1280
00:55:21.500 --> 00:55:23.260
if you, if you go to your email

1281
00:55:23.260 --> 00:55:24.920
and click a link it takes you basically

1282
00:55:24.920 --> 00:55:26.510
to a web browser that says

1283
00:55:26.510 --> 00:55:28.980
do you want to open this in teams,

1284
00:55:28.980 --> 00:55:31.780
and hopefully you do

1285
00:55:32.650 --> 00:55:34.870
or otherwise you might end up in a, in a web browser

1286
00:55:34.870 --> 00:55:38.393
which is not a problem if you've logged in, but alright.

1287
00:55:40.970 --> 00:55:43.010
<v ->So I just wanted to show the screen</v>

1288
00:55:43.010 --> 00:55:44.160
that Jeff's talking about,

1289
00:55:44.160 --> 00:55:48.473
can you see my welcome to EDHI393?

1290
00:55:51.810 --> 00:55:52.643
<v ->Yes.</v>

1291
00:55:52.643 --> 00:55:54.240
<v ->Okay, good.</v>

1292
00:55:54.240 --> 00:55:58.000
So you'll see the activate button is here up at the top,

1293
00:55:58.000 --> 00:56:00.000
and so anything I'm doing here,

1294
00:56:00.000 --> 00:56:03.060
like if I wanted to add some files to this team

1295
00:56:04.140 --> 00:56:06.140
if I wanted to set up some more links

1296
00:56:06.140 --> 00:56:07.900
up here at the top,

1297
00:56:07.900 --> 00:56:10.220
or put a post in here,

1298
00:56:10.220 --> 00:56:14.480
the students won't see any of that until I click activate.

1299
00:56:14.480 --> 00:56:17.370
And so you, when you're ready

1300
00:56:17.370 --> 00:56:20.300
to start setting up your class meetings

1301
00:56:20.300 --> 00:56:23.000
and you want students to see the team,

1302
00:56:23.000 --> 00:56:24.743
that's when you click this button.

1303
00:56:25.970 --> 00:56:28.407
'cause there's no going back,

1304
00:56:28.407 --> 00:56:29.453
(Holly laughs)

1305
00:56:29.453 --> 00:56:31.593
once you click it, it stays alive.

1306
00:56:32.890 --> 00:56:35.880
So I've been holding out on doing mine for this semester

1307
00:56:35.880 --> 00:56:38.663
until I'm ready for that probably another week,

1308
00:56:39.890 --> 00:56:43.660
but what I do have are a number of teams over here

1309
00:56:43.660 --> 00:56:44.750
and I can show you

1310
00:56:44.750 --> 00:56:46.160
if you go to the calendar,

1311
00:56:46.160 --> 00:56:47.500
that's generally where I start,

1312
00:56:47.500 --> 00:56:49.380
when I wanna make a meeting,

1313
00:56:49.380 --> 00:56:52.170
and once your team is activated,

1314
00:56:52.170 --> 00:56:55.430
you can go here to the new meeting button

1315
00:56:56.830 --> 00:57:01.130
and you can set up

1316
00:57:01.130 --> 00:57:06.130
let's say I was going to make a class meeting here,

1317
00:57:10.100 --> 00:57:13.800
you, if you're setting up a meeting for the entire class

1318
00:57:13.800 --> 00:57:17.160
you don't have to put any attendees in this box.

1319
00:57:17.160 --> 00:57:18.810
If you're setting up just a meeting

1320
00:57:18.810 --> 00:57:21.700
to talk with a colleague or a couple of colleagues

1321
00:57:21.700 --> 00:57:24.063
then you would want to type their name here.

1322
00:57:34.170 --> 00:57:35.340
There's Jeff's name

1323
00:57:35.340 --> 00:57:38.003
okay so if I wanted to invite him to that meeting.

1324
00:57:39.540 --> 00:57:42.260
What I recommend is if you're making a meeting

1325
00:57:42.260 --> 00:57:44.340
for your whole class

1326
00:57:44.340 --> 00:57:46.723
that you put in the name of the meeting,

1327
00:57:47.671 --> 00:57:52.560
you set the time for the class

1328
00:57:52.560 --> 00:57:55.570
and then what you do is you add the channel.

1329
00:57:55.570 --> 00:57:57.210
So what does that mean?

1330
00:57:57.210 --> 00:58:02.210
Well, each team has, what's called the general channel.

1331
00:58:02.400 --> 00:58:04.690
So here here's my class team,

1332
00:58:04.690 --> 00:58:06.470
and again, I'm not going to actually go through

1333
00:58:06.470 --> 00:58:08.110
and do this right now,

1334
00:58:08.110 --> 00:58:09.930
in here but what you'll be able to do

1335
00:58:09.930 --> 00:58:11.780
is find your course

1336
00:58:11.780 --> 00:58:13.860
and find the general channel

1337
00:58:13.860 --> 00:58:17.590
so that'll invite everybody who's in the team itself

1338
00:58:17.590 --> 00:58:18.790
to the general channel,

1339
00:58:18.790 --> 00:58:21.050
where there is a meeting that exists,

1340
00:58:21.050 --> 00:58:22.490
and you just simply click on it

1341
00:58:22.490 --> 00:58:25.360
and you'll notice there's the name of your course,

1342
00:58:25.360 --> 00:58:28.610
there is the channel that it's in called general

1343
00:58:28.610 --> 00:58:30.680
and that would create a meeting

1344
00:58:30.680 --> 00:58:33.273
from three to three 3.30 today.

1345
00:58:35.690 --> 00:58:37.730
If you have a smaller size class,

1346
00:58:37.730 --> 00:58:40.060
you could set up a recurring meeting

1347
00:58:40.060 --> 00:58:43.680
for all the meetings that you have,

1348
00:58:43.680 --> 00:58:44.900
we have been finding that

1349
00:58:44.900 --> 00:58:49.070
with really large classes, two to 300 people,

1350
00:58:49.070 --> 00:58:51.760
the chat gets really busy sometimes

1351
00:58:51.760 --> 00:58:54.560
and there's a lot of activity going on

1352
00:58:54.560 --> 00:58:58.650
and then the meeting can get bogged down

1353
00:58:58.650 --> 00:58:59.920
with so much activity,

1354
00:58:59.920 --> 00:59:02.380
so what a number of faculty have told me

1355
00:59:02.380 --> 00:59:05.310
is now they're just making a new meeting for each time

1356
00:59:05.310 --> 00:59:07.350
they meet with a large class,

1357
00:59:07.350 --> 00:59:09.330
so that's kind of up to you,

1358
00:59:09.330 --> 00:59:10.790
but in smaller classes

1359
00:59:10.790 --> 00:59:15.790
you can certainly do a weekly recurring meeting,

1360
00:59:16.130 --> 00:59:18.890
what I tend to do for all my class meetings though,

1361
00:59:18.890 --> 00:59:21.140
is go to custom.

1362
00:59:21.140 --> 00:59:24.090
So if you're gonna make a note about anything

1363
00:59:24.090 --> 00:59:25.210
make a note about this

1364
00:59:26.102 --> 00:59:29.280
because custom allows you to set the start date

1365
00:59:31.540 --> 00:59:35.005
and classes don't start until February 1st,

1366
00:59:35.005 --> 00:59:38.230
so my first day of my class is Friday the fifth.

1367
00:59:38.230 --> 00:59:40.400
And so what I could say is that

1368
00:59:40.400 --> 00:59:44.493
I want this to repeat every week on Friday,

1369
00:59:46.570 --> 00:59:51.460
and then you also can say the end date.

1370
00:59:51.460 --> 00:59:55.020
So I know classes go until May 11th.

1371
00:59:55.020 --> 00:59:58.083
So my last day of my class is the seventh.

1372
00:59:59.020 --> 01:00:01.470
So now I'm I'll see this occurs every Friday

1373
01:00:01.470 --> 01:00:06.090
starting February 5th until May 7th

1374
01:00:07.210 --> 01:00:09.110
at the time I designated.

1375
01:00:09.110 --> 01:00:13.540
So if I said this, that's gonna appear on the calendar

1376
01:00:13.540 --> 01:00:16.420
every Friday at that time until May 7th

1377
01:00:16.420 --> 01:00:20.120
if you do not select custom and use an end date,

1378
01:00:20.120 --> 01:00:22.852
it's going till the end of time,

1379
01:00:22.852 --> 01:00:23.840
(Holly laughs)

1380
01:00:23.840 --> 01:00:27.113
So that's why I suggested using custom.

1381
01:00:30.510 --> 01:00:32.360
And I realize we're over time,

1382
01:00:32.360 --> 01:00:35.300
I just want to take one moment

1383
01:00:35.300 --> 01:00:37.350
to show you what I was talking about

1384
01:00:37.350 --> 01:00:41.050
for that meeting settings,

1385
01:00:41.050 --> 01:00:43.770
so for example, here's a meeting that I planned

1386
01:00:45.020 --> 01:00:46.840
and when I go into the meeting,

1387
01:00:46.840 --> 01:00:50.223
I can see meeting options here.

1388
01:00:53.690 --> 01:00:56.690
So when you click that, it will bring you to a page

1389
01:01:02.070 --> 01:01:06.818
that shows, this was what we were talking about,

1390
01:01:06.818 --> 01:01:07.860
the start of this session,

1391
01:01:07.860 --> 01:01:09.390
who can bypass the lobby

1392
01:01:09.390 --> 01:01:13.870
that virtual lobby, the default is everyone.

1393
01:01:13.870 --> 01:01:16.710
So Jeff and I are suggesting that

1394
01:01:17.950 --> 01:01:22.880
you set this to people in my organization and guess

1395
01:01:22.880 --> 01:01:24.513
that's what I've generally done.

1396
01:01:25.490 --> 01:01:28.760
If you want it to be restricted

1397
01:01:28.760 --> 01:01:31.483
so that any random person can't just join.

1398
01:01:33.730 --> 01:01:37.490
Who can present I have this one set to only me.

1399
01:01:37.490 --> 01:01:39.360
That way someone doesn't inadvertently

1400
01:01:39.360 --> 01:01:42.030
take over by accident,

1401
01:01:42.030 --> 01:01:45.340
you can also select specific people

1402
01:01:45.340 --> 01:01:46.650
like if you and your TA

1403
01:01:46.650 --> 01:01:49.543
wanted to be able to present that's a choice too.

1404
01:01:50.810 --> 01:01:54.600
But in this case, I generally use only me,

1405
01:01:54.600 --> 01:01:56.620
and then if there's someone who needs to present

1406
01:01:56.620 --> 01:01:59.740
I just go to that attendees list

1407
01:01:59.740 --> 01:02:02.673
and promote them to being a presenter on the fly.

1408
01:02:04.840 --> 01:02:07.600
So you have to change these options

1409
01:02:07.600 --> 01:02:09.573
after you've created the meeting.

1410
01:02:16.360 --> 01:02:19.220
So again, that was here on this screen

1411
01:02:19.220 --> 01:02:21.950
where you are in the team's calendar

1412
01:02:21.950 --> 01:02:26.950
and you've opened up the actual meeting itself

1413
01:02:27.040 --> 01:02:29.193
and then you can find the options to it.

1414
01:02:35.880 --> 01:02:37.300
I also see it down here

1415
01:02:37.300 --> 01:02:39.900
so generally there's more than one way to get there.

1416
01:02:43.130 --> 01:02:45.460
I realize that we're three minutes over time

1417
01:02:45.460 --> 01:02:50.290
so I want to be respectful of the closing time

1418
01:02:50.290 --> 01:02:51.590
of this session.

1419
01:02:51.590 --> 01:02:53.940
I can stay on for a couple more minutes

1420
01:02:53.940 --> 01:02:56.510
if folks have questions that did not get answered

1421
01:02:56.510 --> 01:02:58.440
and I see there's some hands up,

1422
01:02:58.440 --> 01:02:59.720
but I totally understand

1423
01:02:59.720 --> 01:03:02.043
if you need to go to the next thing.

1424
01:03:03.140 --> 01:03:06.310
So I will not be offended if you need to log out

1425
01:03:06.310 --> 01:03:07.850
thank you very much for being here,

1426
01:03:07.850 --> 01:03:09.720
and I'm happy to answer some questions

1427
01:03:09.720 --> 01:03:12.200
let's see what hands are up,

1428
01:03:12.200 --> 01:03:15.160
So I see Nikki then Stephanie, and then Bill,

1429
01:03:15.160 --> 01:03:16.660
let's go in that order.

1430
01:03:16.660 --> 01:03:18.850
<v ->So I just wanted to quickly add,</v>

1431
01:03:18.850 --> 01:03:20.250
so I did say or ask,

1432
01:03:20.250 --> 01:03:24.280
I set up my meetings already for both of my classes,

1433
01:03:24.280 --> 01:03:25.590
and I know that Jeff mentioned

1434
01:03:25.590 --> 01:03:27.430
something about not setting up those meetings

1435
01:03:27.430 --> 01:03:28.700
before you activate it

1436
01:03:28.700 --> 01:03:31.420
is it a big deal if I'd done that

1437
01:03:31.420 --> 01:03:35.090
other than students maybe trying to click in

1438
01:03:35.090 --> 01:03:37.650
and worrying if there's a message

1439
01:03:37.650 --> 01:03:38.733
that says they can't.

1440
01:03:40.140 --> 01:03:42.977
<v ->That's the problem, that's the only problem I know.</v>

1441
01:03:42.977 --> 01:03:43.810
<v ->That's the only problem so</v>

1442
01:03:43.810 --> 01:03:44.910
if I've set up my meetings

1443
01:03:44.910 --> 01:03:47.260
and then I activate let's say the day before classes,

1444
01:03:47.260 --> 01:03:48.720
that should still be fine.

1445
01:03:48.720 --> 01:03:49.553
<v ->Yes.</v>

1446
01:03:49.553 --> 01:03:50.800
<v ->Okay thank you.</v>

1447
01:03:50.800 --> 01:03:51.650
<v ->You're welcome.</v>

1448
01:03:53.120 --> 01:03:53.953
<v ->Stephanie,</v>

1449
01:03:55.150 --> 01:03:59.450
<v ->The calendar doesn't allow us to check anything</v>

1450
01:04:01.610 --> 01:04:03.220
beyond the 30 minute interval

1451
01:04:03.220 --> 01:04:07.620
so I have a class that starts at 1.15 or 14.50

1452
01:04:07.620 --> 01:04:09.440
Is there an option for the

1453
01:04:09.440 --> 01:04:12.740
those non-standard times in the calendar?

1454
01:04:12.740 --> 01:04:15.210
<v ->What I've done is I just type it in,</v>

1455
01:04:15.210 --> 01:04:18.610
so when I get to the hour and then the minute

1456
01:04:18.610 --> 01:04:21.100
then I'll just type in 15 minutes or you know,

1457
01:04:21.100 --> 01:04:22.313
another increment.

1458
01:04:23.800 --> 01:04:24.633
<v ->Okay.</v>

1459
01:04:27.760 --> 01:04:28.593
<v ->Bill</v>

1460
01:04:29.460 --> 01:04:31.220
<v ->So I just wanna clarify</v>

1461
01:04:31.220 --> 01:04:32.780
when I'm setting up the meeting.

1462
01:04:32.780 --> 01:04:35.500
If I limit the speaker to me

1463
01:04:35.500 --> 01:04:38.760
that doesn't mean that the students can still participate

1464
01:04:38.760 --> 01:04:42.200
and raise their hand and talk or I'm not muting them

1465
01:04:42.200 --> 01:04:43.200
yeah ,okay.

1466
01:04:43.200 --> 01:04:44.977
<v ->No, it's just, they can't</v>

1467
01:04:44.977 --> 01:04:49.916
share their screen upload slides for everyone to view,

1468
01:04:49.916 --> 01:04:50.749
<v ->Okay</v>

1469
01:04:50.749 --> 01:04:53.030
<v ->They're just not a presenter</v>

1470
01:04:53.030 --> 01:04:54.960
but they do all the other functions.

1471
01:04:54.960 --> 01:04:55.793
Yep.

1472
01:04:55.793 --> 01:04:56.626
<v ->Great thank you.</v>

1473
01:04:56.626 --> 01:04:58.343
<v ->You're welcome, Clyde.</v>

1474
01:04:59.480 --> 01:05:04.090
<v ->So I have two questions first from working from home,</v>

1475
01:05:04.090 --> 01:05:07.217
if I'm conducting a teams meeting

1476
01:05:07.217 --> 01:05:09.300
and I have a wired connection

1477
01:05:09.300 --> 01:05:11.650
and my wife is at the same time

1478
01:05:11.650 --> 01:05:14.360
doing a zoom meeting over wifi,

1479
01:05:14.360 --> 01:05:16.063
are we fighting for bandwidth?

1480
01:05:17.640 --> 01:05:18.953
<v ->Probably a little bit,</v>

1481
01:05:20.340 --> 01:05:24.910
but I have two kids and myself and my husband

1482
01:05:24.910 --> 01:05:27.360
all using wireless in our house

1483
01:05:27.360 --> 01:05:29.233
and we've been able to do it okay.

1484
01:05:31.010 --> 01:05:33.415
<v ->So I guess it, just depends</v>

1485
01:05:33.415 --> 01:05:36.410
on how strong your signal is I think.

1486
01:05:36.410 --> 01:05:40.510
<v ->So is it better if one of us is has a wired connection?</v>

1487
01:05:40.510 --> 01:05:42.100
<v ->I would assume so yes,</v>

1488
01:05:42.100 --> 01:05:43.040
<v ->Yap.</v>

1489
01:05:43.040 --> 01:05:45.080
That's definitely more reliable.

1490
01:05:45.080 --> 01:05:47.213
Yeah okay second question.

1491
01:05:48.410 --> 01:05:53.240
I'm gonna be having outside presenters

1492
01:05:53.240 --> 01:05:55.430
from a remote location

1493
01:05:55.430 --> 01:06:00.430
doing presentations in another city for me.