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- [Audrey] All right, this is
the CDCI communications update

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for the fall retreat in 2022.

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Now, I'm only gonna have 10
minutes at the fall retreat

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to go over everything update-wise

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and there are three big updates
that I wanna share with you.

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One is an update on the annual priorities

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and where we got to with
them as of last year.

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Two is that we have new
CDCI WordPress sites

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that are now available

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for all project personnel
and their projects,

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as many as you need,

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and that has some policy implications.

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And we also have a new
CDCI Communications Manual

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and Accessibility Policy,

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which is gonna change the way

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that we approach
communications moving forward.

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I'm Audrey Homan.

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You can reach me at C, as in cat,

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H-O, M, as in mother, A,
N as in Nancy @uvm.edu.

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That email address is not intuitive.

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It is just UVM's magic.

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Reach out to me over email

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and you will get a one-day response

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as much as humanly possible.

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If you have something

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you need to have happen on the same day,

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you need a response that same day,

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come find me on Teams
using the chat function.

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I don't use telephones

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because my hearing loss
is fairly extensive,

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but I love videoconferencing

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'cause you can turn on the captions.

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I generally work remotely

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and I will try as much as possible

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to fit my hours to your needs.

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We all have families,

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we all have households and
vibrant exterior lives,

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so I'm happy to work with your schedule

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to make a better schedule meeting happen.

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And moving forward, I'm
gonna send out weekly updates

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via the Communications
channel in the CDCI all-team

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inside our Microsoft Team's ecosphere.

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I do also have six dogs

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and I am told that I
make amazing enchiladas.

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Now, this presentation,

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there's a lot of information to cover.

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That's why you are currently watching it

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as a captioned screencast

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or you're reading it as a
human-readable transcript.

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We don't expect you to
take it all in today.

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But the thing that I feel
really strongly about

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is that if you don't get a chance

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to ask your particular question
during the fall retreat

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or you don't feel comfortable
asking your question

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during the fall retreat,

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come find me afterwards.

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There are no unimportant questions.

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If you are thinking the question,

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someone else might be
thinking the question,

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and it's important

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that we're all on the
same page moving forward.

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Now, starting with our
annual priorities from FY22,

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that was last year,

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one of the priorities was to
create project brand videos.

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We currently have 11 of the 20 projects

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have brand videos.

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They're small. They're short.

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They're amazing.

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Everyone's done some amazing work

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summarizing what their
project does in plain language

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and sharing them out.

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And we've been lucky enough
to have ASL interpretation

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for all of the brand videos
we've recorded so far.

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We're also working with projects

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to determine where and when translation

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into additional languages,

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languages other than
the default of English,

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which is what we are recording in,

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are necessary for brand videos.

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We're going to keep on
working on those brand videos

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throughout this year

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to make sure every
project winds up with one.

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Another priority was to
update all project websites.

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We are currently at 17
project websites out of 20

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that have been updated.

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The last remaining three are
on my shortlist for fall 2022.

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We additionally were able to overhaul

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the entire CDCI website.

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The research section.
The academic section.

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There's now a brand-new
news and events section.

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And we did it largely
with the help of our CAC,

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who provided some very useful feedback,

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not just to us, but to the UVM Web Team.

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And in fact, some of the things

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that the CAC brought up about our website,

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we were able to present
that to the UVM Web Team

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and create changes in the
UVM Web Team's policies

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for the whole entire campus

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to make UVM websites
more broadly accessible.

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We also launched a
podcast, "CDCI Connects."

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Right now, the podcast is
available on our YouTube channel.

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We had six episodes in the first season

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and we're currently slated
to release double that number

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for the second season.

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The first four episodes
have already been recorded.

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The first two episodes of this season

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have been already released.

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Again, you can find those
on our YouTube channel,

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and moving forward, you'll find them

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as part of our CDCI resource database.

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What we did is we wanted
to launch the podcast

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in what's called a soft launch

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to make sure that the project

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is sustainable for us at the Center,

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to make sure that we weren't gonna be,

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you know, just throwing
out a bunch of products

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and working with people
that we care about dearly

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and then not being able to move forward

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to continue to tell these stories.

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So this year, we are gonna be
available as an audio format

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using the larger podcast
subscription platforms,

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such as Spotify and iTunes and Podbean.

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So we wanted to thank everyone

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who has already worked
with us to produce episodes

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in the first and second seasons.

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We were running at about 40% of our guests

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in the first season

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were self-advocates or family
members of self-advocates.

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There was a lot of overlap with CDCI staff

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leaning in to do some of the interviewing.

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If you are a project

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or a project director, project personnel,

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if you're involved in
research here at the Center,

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we still have a number of spots available

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for the second season

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and we would love to have
you come on the podcast

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and talk about what you do.

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Or, as you are creating events
or creating conferences,

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please reach out to the folks

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that you are hosting at your
events and your conferences,

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your keynote speakers,
your presenters in general,

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and see if we can bring
them on the podcast.

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We are lucky enough to be
able to offer a $60 stipend

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to self-advocates and family
members of self-advocates

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for appearing on our podcast.

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We are trying to pay folks
fairly for their work.

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Wait, what happened to life histories?

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Right?

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So here's the scoop on life histories.

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Life histories is 95% produced

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by Green Mountain Self-Advocates

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and they took a couple years
off from life histories.

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So we respected their
decision in this matter.

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And moving forward with this year,

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they've returned to life histories

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and they've officially contracted with us

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to produce two new life
histories this year

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in addition to our podcast episodes.

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So we are incredibly excited

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to see what they are able
to produce this year.

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Another one of the annual
priorities last year

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was to create a resource
database for CDCI.

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And I've pulled together a quick timeline

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to show the general phases

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of creating the resource database.

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We came up with the idea and formalized it

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in September of 2021.

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Presented it to all of the
project directors then.

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Everyone was really excited about it.

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We weren't able to start building
it until January of 2022.

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The build phase continued
through May of 2022.

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At the beginning of June,

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we were able to get in our early adopters.

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Those were a number of projects

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who were willing to play
with us in the sandbox.

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They were very forgiving when things broke

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or they wanted to create
different models of things

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that we had not discussed previously.

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It was a lot of fun to work
with a number of these folks.

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Specifically shouting out
to Maureen Nevers at AAC,

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the CDCI CARES Team,

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Supported Employment and the
UVM Autism Collaborative,

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Vermont Continence Project,

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all of whom leaned in and asked
a bunch of great questions.

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So going into September,

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we can finish building
the resource database.

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The thing that has to be
finished up at this point

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is we have to take all of
the project website streams

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and knit them together

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into one CDCI organizational stream

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so that what you wind up
with is a searchable database

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where people who are
searching for resources

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are able to search across all of the teams

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who are contributing
resources to databases.

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And the launch of that knitted stream

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is currently set for November of 2022.

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This means that CDCI WordPress
sites are now available.

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Every CDCI project can host
their own WordPress site

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on CDCI's server space.

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They are UVM server space

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that we are able to host
our own WordPress builds,

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which means that we can
add different themes

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or different plugins.

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Each CDCI project can have multiple sites

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to address different needs

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because they all will feed into the same

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CDCI resource database.

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We will work with you

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on any additional plugins you might need.

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We will work with you

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on any additional formats you might need.

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CDCI is modeling specific accessibility

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and translation plugins

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for the UVM Web Team and IT leadership.

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There's a lot of discussion
around accessibility

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and WordPress provides a lot of tools

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that are useful in this regard

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and we want to be able to show

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the UVM Web Team and IT leadership

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a demonstration of what these
can look like in action.

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An important note here

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is that these WordPress sites are designed

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to replace existing CDCI Google Sites

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and take the place of
additional ones being created.

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UVM specifically refuses to
allow us to create Google Sites.

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There are concerns around
the legality of them.

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There are concerns around
the accessibility of them.

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There are concerns around
the security of them.

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And so existing CDCI Google Sites

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need to be retired by October 31st, 2022.

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That's coming up fairly shortly.

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But the idea is that if
you have a CDC Google Site,

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I can work with you to
transfer your resources

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into a CDCI WordPress
site that is hosted at UVM

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or find additional solutions for you.

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Some of these WordPress sites
are simple resource databases,

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other host discussion forums.

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They have various levels of security

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and public visibility to them.

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There is really a lot of
flexibility that we have

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in building dynamic websites for projects

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that projects can update themselves,

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and that's kind of exciting
for everyone involved.

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Brand new this fall is we have
a CDCI Communications Guide.

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And, all right, it's 20 pages long.

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Resist the freakout. Resist the freakout.

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It's 20 pages long,

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but if you want to read the
whole thing, more power to you.

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I wrote the whole thing, so
I've read the whole thing.

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But it's really designed to be searchable.

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So when you have a question in the moment,

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you can search on a specific
topic or a specific keywords

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and it'll take you to a section

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that is exactly about the
topic that you're looking for.

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Among the other things that
the Communications Guide covers

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are types of communication support,

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how to get communication support.

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There's a guide to media
and website production

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and there's all about
fonts, colors, logos,

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and document templates.

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There's a style guide.

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So we've tried to anticipate any questions

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that folks might have right off the bat,

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but we will be updating it

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on a regular basis moving forward.

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Some of the services you'll
be able to read about

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and find out how to get
are video production,

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Drupal website updates,
WordPress sites and support,

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checking out multimedia equipment.

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We have multimedia kits
for doing field recordings

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that you are able to borrow.

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You can get accessibility
audits of documents

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and other websites, presentations.

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You can coordinate news and media coverage

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through the CCDI Communications Guide.

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You can find out how that works.

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You can find out what UVM's policies are

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around talking to the media.

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And you can also figure out
how to get event support

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through the guide.

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Where does this beautiful guide live?

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So it lives on Microsoft
Teams inside the CDCI All team

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in the communications channel under Files.

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It's actually pinned to
the top of the screen

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under Files there.

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CDCI also has a new Accessibility Policy.

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It's brand new and it's in draft format,

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which means we are asking
for feedback from staff

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by October 31st

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on this draft of an Accessibility Policy.

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It covers accessibility for Drupal sites.

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It covers accessibility
for WordPress sites.

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It covers accessibility for documents.

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It covers accessibility for events

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and presentations and flyers and brochures

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and anything else you can think of.

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We hope we've gotten it all,

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but we clearly will
not have gotten it all,

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so that's why we're asking for
feedback from all CDCI staff.

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Providing feedback is not mandatory,

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but this is your opportunity to weigh in

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and make sure that your voice is heard.

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So we're hoping folks
can do that by 10/31,

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by this coming Halloween, 2022.

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You can find the draft of
the CDCI Accessibility Policy

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on Microsoft Teams

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in the CDCI All team

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under the Communications channel,

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again, in the Files section.

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It is not pinned,

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but it is one of only two loose files

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hanging about in the files area.

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It is called the CDCI
Accessibility Policy.

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00:14:56,040 --> 00:14:58,467
I just covered a ton of information.

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00:14:58,560 --> 00:15:01,933
We haven't even gotten
to our annual priorities

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00:15:02,040 --> 00:15:03,400
for this coming year,

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which are a whole other democratic process

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00:15:05,610 --> 00:15:06,633
we're gonna launch.

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So I'm sure you have questions.

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00:15:09,840 --> 00:15:11,967
I would love to hear your questions

321
00:15:12,060 --> 00:15:14,500
'cause it's pretty daunting

322
00:15:14,610 --> 00:15:16,167
trying to work all this stuff out

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00:15:16,260 --> 00:15:17,833
without you weighing in

324
00:15:17,940 --> 00:15:19,933
and letting me know how things are going,

325
00:15:20,040 --> 00:15:22,567
how things are working out for you.

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00:15:22,650 --> 00:15:25,533
So if you have questions,

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00:15:25,620 --> 00:15:28,233
please feel free to ask
them as much as possible

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00:15:28,350 --> 00:15:29,500
at the fall retreat.

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00:15:29,610 --> 00:15:31,400
But when we run out of time for questions,

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00:15:31,500 --> 00:15:35,000
please come find me on Teams
using the chat function.

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00:15:35,100 --> 00:15:37,933
We can jump into a
videoconferencing session together,

332
00:15:38,040 --> 00:15:39,033
we can jump into Zoom,

333
00:15:39,150 --> 00:15:42,700
or you can email me your questions

334
00:15:42,810 --> 00:15:46,300
or we can grab some time
at Mann Hall outside.

335
00:15:46,410 --> 00:15:48,300
I am masked,

336
00:15:48,390 --> 00:15:50,433
and so I ask that if we're meeting inside,

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00:15:50,550 --> 00:15:52,200
you be masked as well.

338
00:15:52,290 --> 00:15:54,500
Or it is gorgeous outside, y'all.

339
00:15:54,600 --> 00:15:56,833
It's fall in Vermont.

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00:15:56,940 --> 00:15:59,267
There's a number of
beautiful picnic tables

341
00:15:59,370 --> 00:16:03,300
and additional open areas
that we can hang out

342
00:16:03,390 --> 00:16:06,400
and chat face-to-face outside
if that's your preference.

343
00:16:06,510 --> 00:16:08,567
So you have a number of different options:

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00:16:08,670 --> 00:16:13,200
chat in Microsoft Teams,
email, videoconferencing,

345
00:16:13,290 --> 00:16:14,800
or we can meet face-to-face.

346
00:16:14,910 --> 00:16:16,500
I just wanna know your questions.

347
00:16:16,590 --> 00:16:20,000
I'm really hopeful that
we can have a stellar year

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00:16:20,100 --> 00:16:22,200
for communications this year.

349
00:16:22,290 --> 00:16:25,267
I'm incredibly impressed
with all of the work

350
00:16:25,380 --> 00:16:27,633
that the projects did last year,

351
00:16:27,750 --> 00:16:31,733
all of the passion that
everybody brought to their work,

352
00:16:31,830 --> 00:16:34,833
and I can't wait to see
what this year brings.

353
00:16:34,950 --> 00:16:36,000
Thanks for listening.