WEBVTT
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(indistinct)
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Okay, so good afternoon.
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This is the October Staff Council Monthly Meeting,
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which we'll call to order at 12:13.
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Thank you for joining us in person or on Zoom today.
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And the first order of business
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will be to approve the minutes.
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Do I have a motion to approve the minutes?
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Make a motion, Susan, to approve the minutes.
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Thank you.
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And a second?
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I'll second.
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Thank you.
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And is there any discussion?
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Chance to take a quick peek?
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Katherine, is your hand up to motion
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or did you have a question?
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Sorry, I was trying to take it down. (laughs)
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And I hope, okay.
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(indistinct)
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Time to vote.
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Okay, so all those in favor, please raise your hand.
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Anyone opposed?
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And any abstentions?
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Alright,
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so the minutes have been approved for the September meeting.
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Thank you.
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Do we have any non-staff council members here today
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in person or on Zoom
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who would like to bring up any other business?
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Okay, we'll move into standing committee updates then.
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Who would like to get us started?
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(indistinct)
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Go ahead (indistinct).
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I didn't have a chance,
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but I think Susan would (indistinct),
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when it's your turn though.
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You can go first though.
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So from the Stevie thing,
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we met late because we had a conflict
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and we don't really have much to report.
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We're still talking about stuff
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that I can't really bring up.
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So really not a whole lot to update today.
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We're still waiting on some things from HR.
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I had to do a follow-up email to them.
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So, I'm just kind of in the (indistinct) game.
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Sorry.
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Things are moving forward.
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Yes, yes, that's-
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That's the key takeaway for us as a whole, I think.
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Good.
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All right, thank you.
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I'll go (indistinct).
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Social committee.
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We're moving forward.
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We felt we're all set.
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I didn't even check the staff online
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to see if it included the Newsies link
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to get tickets at all.
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The portal's not ready yet.
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The portal's, okay, so-
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Submit that last week.
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10% discount on tickets and no taxes
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'cause we're going through the portal and it's tax exempt.
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And then we're doing a $2 subsidy per order.
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So it's like $28 a ticket with the discount and no taxes.
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And then like I said, $2 subsidy that we're doing per order.
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And Newsies is,
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the show we're doing is Saturday, November 16th, matinee.
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So this is a little bookmark from it, the big poster yet.
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One thing I'm, I also just learned
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that the spring production is Little Mermaid.
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So our next meeting we'll discuss
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whether we wanna pursue that as well.
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She discounted tickets too, Little Mermaid too.
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Alyssa Baker found out about discount at Percy Corn Maze,
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but they already offered a discount so it wasn't something
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that was done through the social committee.
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But if you show your UVM ID,
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they do offer like a dollar or 25% discount.
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Apparently it's free to veterans, which is good.
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And as students or staff, apple picking,
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we didn't get an additional discount,
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but Blue Cross Blue Shield offered vouchers
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to some people who entered the lottery for voucher.
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And I did get information
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on possibly pursuing a wine tour through a new winery,
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Lincoln Peak Winery in New Haven.
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So we'll be talking about that at our next meeting.
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Potentially Essex mini golf perhaps in the spring
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with a dollar discount there.
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Diane is looking into solidifying the date
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for the next golf tournament, August 8th, 2025,
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still a Friday.
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And we did arrange discounted hockey basketball tickets
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and decided on some dates for those at the last meeting.
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There's no discount for the holiday lights
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through Shelburne Museum,
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but I have put out an email to them again inquiring
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about could we purchase a block of tickets to holiday lights
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and subsidize those tickets perhaps.
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So wait to hear back on that.
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And we'll be probably discussing further
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at our next meeting,
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the holiday bazaar and the need for volunteers.
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I believe there was a link to that in the staff line
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that went out today.
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So we've got some leads from our committee,
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but we need lots of help for that,
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and that's December 4th or Wednesday.
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And I think that's the major things for now.
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Thank you.
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Can I add something?
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Sure.
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To your report.
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So as of just before this meeting,
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Holly was our vendor signups.
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That's actually the link that might today the volunteer sign
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will go in November.
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Yes, so looking at the guidelines, but anyway,
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as of today there's been 38 vendor applications
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requesting 50 tables in total,
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and we have 53 tables in total available.
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Wow, so-
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So a lot of 'em requesting two tables.
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So we will certainly exceed that,
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and that's why it's a jury situation,
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and the social committee will be meeting between the 11th
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and the end of the month to review the applications
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to approve who they want to come.
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When is the deadline for that again?
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11th.
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All right, thank you.
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Holiday bazaar is always super fun.
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I had a question.
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Are we able to advertise that on like Front Porch Forum
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or do you pretty much just keep it
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within the UVM community in terms of advertising?
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Well, here's the tricky thing about advertising it
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outside, which I have done,
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I put it like in the CAX calendar events
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and the seven days calendar, a couple of others.
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Problem is people coming from the outside can't find a place
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to park.
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Right, and then they-
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And then they complain.
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So that's not to post it on it
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'cause they don't wanna spread the word too much.
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Right.
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Because it is busy just with the (indistinct).
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I think the vendors do pretty well if that was an issue,
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maybe I'd have to revisit that, but-
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Yeah, I just wanted to make sure I didn't quite put it
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on that, it shouldn't (indistinct) on that.
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I think last year we talked about vendors being able
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to take the graphic that you made, Alan,
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and share that with their lists
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so that they're doing the outreach themselves.
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They get a copy of all the graphic material.
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Oh, so they probably like post it on their social media.
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And let them do whatever they want to do with it.
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So yeah, they do get that information.
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Outside people are certainly welcome to come,
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but we don't wanna spread too much.
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Well, is there really no parking,
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have nothing over (indistinct) us either?
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It's just all a few (indistinct).
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Yeah.
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(indistinct)
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If you're in the public.
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Yeah, I mean all the vendors are having to use the pay
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for parking in (indistinct).
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So that takes up a lot of space right there.
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Are we offering parking for them?
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No.
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(indistinct)
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(attendees laughing)
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The way that-
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They make good money, so we should.
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(indistinct)
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That's changed to holiday bazaars ago was,
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and don't spread the word on this,
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the whole Jefford's Parking Lot gets opened up to park mold
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instead of just specific spots
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because of specific spots couple years ago were being taken
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up and people had to park all the way over.
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There's gotta-
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Okay.
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And then there was something, so that's-
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I think you put out a notice on that day
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for people not to park.
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Do you mean on staff not to park in Shepherd's?
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People that are staff members, right?
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That our vendors should continue
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to park in their regular parking spots
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whatever their pass allows them to do.
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Because otherwise they-
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So the people who normally,
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staff members who normally would park at Jefford's,
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are they still allowed to park?
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Yeah, (indistinct).
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Okay.
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We're not gonna stop anybody.
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Okay.
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And that's not gonna be enforced.
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We're not gonna have transportation parking to enforce that,
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I left to do.
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Alright, well, I'm looking forward to it.
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Community engagement or PPD, what's next?
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We can go community engagement.
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Okay, go ahead.
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Our last meeting on September 18th,
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nothing groundbreaking,
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but we did talk about recurring events, you know,
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events that we've offered in the past
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and confirming some of them.
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We do have folks who are taking on our book club
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to keep that going for this year.
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We have some crafting events that are in the works
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and one of them did happen on the 24th,
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so if anyone went to that one and they can talk about that.
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And just some general planning for future events.
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We're still working on those.
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I went to the beading
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and I'm wearing my lovely bead.
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(people chattering)
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It was very fun.
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It was a nice midday meditative crafting session.
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It was nice.
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It'll probably at least to unplug 30 people.
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Yeah, it was 50.
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It was fun.
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How often are we having the crafting events?
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Are they gonna be weekly, monthly?
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Like a couple of semester.
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Couple of semester?
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Yeah, one more.
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Yeah, I had a conflict,
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but I was really hoping to get there.
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(people chattering)
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Yes.
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Do I know?
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(attendees laughing)
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It's secret.
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I don't.
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December 4th.
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December.
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Just kidding.
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(attendees laughing)
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(indistinct)
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Okay, no problem.
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Oh, I think they mentioned
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it was like a potato gives strategy.
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Yeah, exactly.
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Yeah, I feel like it is early in December,
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but I'm not sure when.
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Okay.
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And then the safety walk is Thursday
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in the Fleming Museum one is, I forget the date.
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The 22nd.
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The 22nd, yeah.
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Is campus tour is you or-
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It's us.
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It's community.
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Because there's a new person in our office
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and she said she's part of the campus board.
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I don't know whether that happened already or it's,
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I think she was told in orientation
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there would be a campus tour coming up.
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Oh, that-
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That's separate.
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Yeah.
274
00:11:49.711 --> 00:11:50.544
That's PPD.
275
00:11:50.544 --> 00:11:53.273
That's new employee orientation type.
276
00:11:53.273 --> 00:11:55.690
(indistinct)
277
00:11:57.060 --> 00:11:58.210
All right, thank you.
278
00:12:00.422 --> 00:12:01.255
Next, PPD.
279
00:12:03.060 --> 00:12:04.863
And on that note, PPD.
280
00:12:05.853 --> 00:12:09.790
PPD, our last meeting was on September 16th
281
00:12:10.729 --> 00:12:14.343
and then a few days after that, we had our cat chat,
282
00:12:15.600 --> 00:12:17.508
which went really smoothly.
283
00:12:17.508 --> 00:12:18.690
12 or 12, listen to me,
284
00:12:18.690 --> 00:12:20.970
three news speakers that were wonderful,
285
00:12:20.970 --> 00:12:22.500
had wonderful stories to share.
286
00:12:22.500 --> 00:12:23.790
It was down in Memorial Lounge
287
00:12:23.790 --> 00:12:26.070
and I think we had about 20 to 30 people that showed up.
288
00:12:26.070 --> 00:12:28.140
So we deemed that successful
289
00:12:28.140 --> 00:12:30.720
and we're excited about planning our next cat chat
290
00:12:30.720 --> 00:12:32.103
that will happen in March.
291
00:12:33.240 --> 00:12:36.840
We also are looking for brainstorm other ideas
292
00:12:36.840 --> 00:12:39.693
and projects that we might be taking on.
293
00:12:40.830 --> 00:12:45.030
Those include working to create some kind of opportunity
294
00:12:45.030 --> 00:12:47.550
for a creation of a young professionals group
295
00:12:47.550 --> 00:12:49.140
and connecting young professionals
296
00:12:49.140 --> 00:12:51.210
that are coming here to UVM.
297
00:12:51.210 --> 00:12:55.170
We also talked about providing people
298
00:12:55.170 --> 00:12:58.140
that are English language learners opportunities
299
00:12:58.140 --> 00:13:02.610
to have conversations in a social setting or yep,
300
00:13:02.610 --> 00:13:03.930
that was another idea.
301
00:13:03.930 --> 00:13:08.930
And another idea was maybe working with a career center
302
00:13:09.060 --> 00:13:12.990
to set up some kind of dinners to get career development
303
00:13:12.990 --> 00:13:16.230
for younger people or other folks in just connected
304
00:13:16.230 --> 00:13:18.420
that might normally not be connected.
305
00:13:18.420 --> 00:13:20.460
So all new ideas,
306
00:13:20.460 --> 00:13:23.010
if anyone's got thoughts or comments on those
307
00:13:23.010 --> 00:13:25.590
or any other new ideas for PPD to take on,
308
00:13:25.590 --> 00:13:27.723
we are open to hearing those.
309
00:13:28.980 --> 00:13:30.863
But other than that, I think that's it.
310
00:13:34.020 --> 00:13:35.883
Questions for PPD?
311
00:13:39.510 --> 00:13:40.683
Okay, thank you.
312
00:13:44.153 --> 00:13:47.073
Next up is the officers updates.
313
00:13:48.540 --> 00:13:51.390
So we spent some time meeting with Jonathan
314
00:13:51.390 --> 00:13:55.200
in regard to the presidential search
315
00:13:55.200 --> 00:14:00.200
and the board of trustees has approved the committee members
316
00:14:01.200 --> 00:14:03.990
and universities moving forward,
317
00:14:03.990 --> 00:14:06.930
with the presidential search.
318
00:14:06.930 --> 00:14:11.930
So if any of your constituents or yourself have any ideas
319
00:14:12.090 --> 00:14:15.060
or thoughts that you wanna see considered in that,
320
00:14:15.060 --> 00:14:16.983
please email those to me.
321
00:14:19.950 --> 00:14:22.500
The university has a website,
322
00:14:22.500 --> 00:14:23.670
if you haven't seen it already,
323
00:14:23.670 --> 00:14:26.490
where you can kind of follow the process
324
00:14:26.490 --> 00:14:30.150
or learn more about what that process is.
325
00:14:30.150 --> 00:14:33.360
There is a process that is managed by the board of trustees
326
00:14:33.360 --> 00:14:36.060
for the search.
327
00:14:36.060 --> 00:14:39.750
Essentially a committee does a lot of the leg work
328
00:14:39.750 --> 00:14:42.400
and then I think makes a recommendation to the board.
329
00:14:43.537 --> 00:14:45.737
And so that'll take some time to go through.
330
00:14:48.900 --> 00:14:53.303
We talked with HR about Kronos
331
00:14:55.980 --> 00:14:59.190
and I think we've rolled out everybody at this point.
332
00:14:59.190 --> 00:15:01.320
So certainly, you know, make sure you're checking
333
00:15:01.320 --> 00:15:03.360
in with your constituents if there's any feedback
334
00:15:03.360 --> 00:15:05.520
on how that's going for them.
335
00:15:05.520 --> 00:15:09.240
One of the things we are interested in the learning more
336
00:15:09.240 --> 00:15:13.260
about is the process for notifying your supervisor
337
00:15:13.260 --> 00:15:14.490
of any changes.
338
00:15:14.490 --> 00:15:19.490
So, you know, is it an email, is it a teams note?
339
00:15:20.910 --> 00:15:23.370
You know, are people doing similar things
340
00:15:23.370 --> 00:15:25.080
or different things?
341
00:15:25.080 --> 00:15:28.530
Is there any need to kind of create a little bit
342
00:15:28.530 --> 00:15:30.060
of more process around that?
343
00:15:30.060 --> 00:15:32.640
So it's gonna be highly variable
344
00:15:32.640 --> 00:15:36.540
depending on how many people a supervisor has reporting
345
00:15:36.540 --> 00:15:39.900
to them and the documentation,
346
00:15:39.900 --> 00:15:42.000
but just kind of be aware that, you know,
347
00:15:42.000 --> 00:15:44.070
that's just a little bit open-ended right now
348
00:15:44.070 --> 00:15:47.040
and just check in with folks and see how they're doing.
349
00:15:47.040 --> 00:15:51.690
If employees are feeling like their changes are being done
350
00:15:51.690 --> 00:15:53.190
in a timely manner, right?
351
00:15:53.190 --> 00:15:56.613
Like it's hitting the right pay period, the right paycheck,
352
00:15:57.750 --> 00:16:01.290
'cause there is that piece that affects your paycheck now
353
00:16:01.290 --> 00:16:02.790
in a way that it hasn't in the past.
354
00:16:02.790 --> 00:16:07.470
So I just want us to be kind of mindful, right?
355
00:16:07.470 --> 00:16:12.450
That can be kind of anxiety thing for people to be like,
356
00:16:12.450 --> 00:16:14.700
oh is my paycheck gonna be right or wrong?
357
00:16:14.700 --> 00:16:16.290
Is PTO being allocated?
358
00:16:16.290 --> 00:16:19.323
So, let's just keep our ear to the ground on that one.
359
00:16:21.180 --> 00:16:22.471
Yes.
360
00:16:22.471 --> 00:16:23.304
I had a question for you.
361
00:16:23.304 --> 00:16:24.137
Yes.
362
00:16:24.137 --> 00:16:25.380
Wondering if in your next meeting,
363
00:16:25.380 --> 00:16:27.270
which is coming up with the HR team-
364
00:16:27.270 --> 00:16:28.103
Yep.
365
00:16:29.490 --> 00:16:30.809
You know, there's ears here.
366
00:16:30.809 --> 00:16:32.700
(indistinct)
367
00:16:32.700 --> 00:16:37.700
With the new FLSA changes, there is a two-month gap
368
00:16:37.890 --> 00:16:42.120
when the certain employees who are affected
369
00:16:42.120 --> 00:16:44.825
by the Kronos change and the FLSA.
370
00:16:44.825 --> 00:16:45.658
Okay.
371
00:16:45.658 --> 00:16:49.260
FLSA changes are getting rolled over at the end
372
00:16:49.260 --> 00:16:50.640
of the calendar year,
373
00:16:50.640 --> 00:16:55.640
but they won't go into Kronos until February, some of them.
374
00:16:56.553 --> 00:16:57.810
So there's a two-month gap
375
00:16:57.810 --> 00:17:01.830
where they're not really being told from HR
376
00:17:01.830 --> 00:17:04.950
as to what's happening with that gap.
377
00:17:04.950 --> 00:17:05.783
Okay.
378
00:17:05.783 --> 00:17:08.790
And supervisors were not getting any feedback as well
379
00:17:08.790 --> 00:17:11.113
as to what we are supposed to be doing
380
00:17:11.113 --> 00:17:12.900
and where we're supposed to be checking
381
00:17:12.900 --> 00:17:16.473
whether it's PeopleSoft, Kronos, or what.
382
00:17:17.801 --> 00:17:18.634
Okay.
383
00:17:18.634 --> 00:17:20.710
So we're missing some communications
384
00:17:21.990 --> 00:17:24.630
and there's some doubt on the people who are affected
385
00:17:24.630 --> 00:17:26.580
by the FLSA changes.
386
00:17:26.580 --> 00:17:27.413
Okay.
387
00:17:27.413 --> 00:17:28.440
What is FL?
388
00:17:30.089 --> 00:17:30.990
(people chattering)
389
00:17:30.990 --> 00:17:35.073
For exempt versus not exempt, hourly versus salary?
390
00:17:36.510 --> 00:17:37.500
The new overtime.
391
00:17:37.500 --> 00:17:38.863
Yeah, (indistinct).
392
00:17:38.863 --> 00:17:40.590
So the new rules are, they're increasing the amount
393
00:17:40.590 --> 00:17:43.980
of money you make per week to be considered exempt
394
00:17:43.980 --> 00:17:46.920
or salaried or not eligible for overtime.
395
00:17:46.920 --> 00:17:48.227
And so because they're raising it so much,
396
00:17:48.227 --> 00:17:50.010
'cause it's been delayed for a while,
397
00:17:50.010 --> 00:17:52.380
it's taking a bunch of our salaried exempt staff
398
00:17:52.380 --> 00:17:54.833
and putting them into non exempt status
399
00:17:54.833 --> 00:17:57.993
because they don't make more than that per week anymore.
400
00:17:59.280 --> 00:18:02.912
And they will all be transferring to Kronos, right?
401
00:18:02.912 --> 00:18:03.745
When they're non exempt.
402
00:18:03.745 --> 00:18:05.160
Yeah, when they (indistinct).
403
00:18:05.160 --> 00:18:06.570
And there was already one way that happened,
404
00:18:06.570 --> 00:18:08.160
it was just very small, that was in July,
405
00:18:08.160 --> 00:18:10.473
and then this next one is in January.
406
00:18:10.473 --> 00:18:12.090
This one is much bigger
407
00:18:12.090 --> 00:18:13.627
and most of them are in (indistinct).
408
00:18:13.627 --> 00:18:16.896
So we're dealing with that mostly, monthly is hard.
409
00:18:16.896 --> 00:18:17.729
(indistinct)
410
00:18:17.729 --> 00:18:18.562
Already hard,
411
00:18:18.562 --> 00:18:21.072
now we're dealing with significant numbers hard.
412
00:18:21.072 --> 00:18:22.740
(people chattering)
413
00:18:22.740 --> 00:18:23.573
Yeah.
414
00:18:23.573 --> 00:18:24.406
(indistinct)
415
00:18:24.406 --> 00:18:25.239
Communication.
416
00:18:26.520 --> 00:18:27.750
Not specifically from HR
417
00:18:27.750 --> 00:18:29.220
because we've already gone through the process.
418
00:18:29.220 --> 00:18:31.230
We already dealt with that a little bit.
419
00:18:31.230 --> 00:18:34.620
So it's kind of just like 2.0 to your point
420
00:18:34.620 --> 00:18:36.968
that that really would be helpful, like it,
421
00:18:36.968 --> 00:18:38.220
(people chattering)
422
00:18:38.220 --> 00:18:39.053
like we understand
423
00:18:39.053 --> 00:18:41.430
'cause we're putting in the EPARS in November.
424
00:18:41.430 --> 00:18:42.263
Yeah, exactly.
425
00:18:42.263 --> 00:18:43.620
For it to take effect in January.
426
00:18:43.620 --> 00:18:47.040
But yes, if there is a gap between when they go Kronos
427
00:18:47.040 --> 00:18:48.540
and particularly the training,
428
00:18:48.540 --> 00:18:51.750
the supervisor trainings to make sure that all happens.
429
00:18:51.750 --> 00:18:52.590
We know it's a lot,
430
00:18:52.590 --> 00:18:55.470
but just that we're all aware of what that,
431
00:18:55.470 --> 00:18:59.850
it's do people who will be moved,
432
00:18:59.850 --> 00:19:02.298
are they aware that that's change is coming for them
433
00:19:02.298 --> 00:19:03.131
or is that-
434
00:19:03.131 --> 00:19:05.850
We haven't necessarily, all of them,
435
00:19:05.850 --> 00:19:08.730
we've been told not to because if the union's still
436
00:19:08.730 --> 00:19:10.492
in negotiation, that could change.
437
00:19:10.492 --> 00:19:11.463
I don't know about for you,
438
00:19:11.463 --> 00:19:13.350
but for meeting that can change whether they actually go
439
00:19:13.350 --> 00:19:15.316
into the union or not staff.
440
00:19:15.316 --> 00:19:17.790
And so they're like, we would rather you actually not.
441
00:19:17.790 --> 00:19:18.690
Like if they have questions,
442
00:19:18.690 --> 00:19:20.700
we answer those questions instead if they don't bring it up,
443
00:19:20.700 --> 00:19:23.940
we aren't talking to 'em about it right now until, wait,
444
00:19:23.940 --> 00:19:27.000
firstly I'm waiting in yeah, a month.
445
00:19:27.000 --> 00:19:28.139
Yeah, basically.
446
00:19:28.139 --> 00:19:29.160
First, waiting until November.
447
00:19:29.160 --> 00:19:32.324
Oh, we were told to, as supervisors,
448
00:19:32.324 --> 00:19:34.009
we were told to, okay,
449
00:19:34.009 --> 00:19:35.790
need to reach out to all of your people who are affected
450
00:19:35.790 --> 00:19:40.200
by this immediately and here's the boilerplate language
451
00:19:40.200 --> 00:19:42.150
you are supposed to be using.
452
00:19:42.150 --> 00:19:43.920
We've been told to work with our departments,
453
00:19:43.920 --> 00:19:45.750
like our division told us our departments to come
454
00:19:45.750 --> 00:19:48.510
up with that, but to not discuss it until later.
455
00:19:48.510 --> 00:19:49.343
Interesting.
456
00:19:49.343 --> 00:19:51.570
Yeah, because they didn't wanna ratify the contract,
457
00:19:51.570 --> 00:19:53.490
because we have so many, they didn't wanna like send 'em
458
00:19:53.490 --> 00:19:55.950
into a panic and then if the contract happened
459
00:19:55.950 --> 00:19:58.140
to get ratified then they would just go back and then-
460
00:19:58.140 --> 00:19:59.310
Yeah, that some,
461
00:19:59.310 --> 00:20:01.710
a bunch of our (indistinct) are struggling with too.
462
00:20:01.710 --> 00:20:03.480
Well, I'm so close.
463
00:20:03.480 --> 00:20:04.527
Yeah.
464
00:20:04.527 --> 00:20:06.780
That I'm gonna be going back and forth.
465
00:20:06.780 --> 00:20:07.650
So there's a lot of-
466
00:20:07.650 --> 00:20:09.386
So there's a lot to unpack there.
467
00:20:09.386 --> 00:20:10.219
Yeah.
468
00:20:10.219 --> 00:20:11.052
Yeah.
469
00:20:11.052 --> 00:20:12.840
And this is all due to federal changes.
470
00:20:12.840 --> 00:20:14.080
The federal-
471
00:20:14.080 --> 00:20:14.940
Guidelines and federal changes.
472
00:20:14.940 --> 00:20:18.150
So this is just also so that staff don't,
473
00:20:18.150 --> 00:20:19.500
that it's a university-driven.
474
00:20:19.500 --> 00:20:20.594
Yes.
475
00:20:20.594 --> 00:20:22.698
(people chattering)
476
00:20:22.698 --> 00:20:24.900
The long went into effect July.
477
00:20:24.900 --> 00:20:28.740
Was there somebody on Zoom or Teams that had a question?
478
00:20:28.740 --> 00:20:31.410
I just wanted to chime in that two things
479
00:20:31.410 --> 00:20:33.690
that we've been told that we have to tell our employees
480
00:20:33.690 --> 00:20:35.340
by Thanksgiving time.
481
00:20:35.340 --> 00:20:37.770
So it's up to departments whether they tell them now
482
00:20:37.770 --> 00:20:40.380
or they tell 'em, but that's the deadline we've been told.
483
00:20:40.380 --> 00:20:43.020
And the other thing, I asked the question about that gap
484
00:20:43.020 --> 00:20:44.400
because that happens to my employees
485
00:20:44.400 --> 00:20:46.650
and I was told that during that gap period,
486
00:20:46.650 --> 00:20:48.870
while they're making their wait to transition to Kronos,
487
00:20:48.870 --> 00:20:51.420
that people will be paid in PeopleSoft.
488
00:20:51.420 --> 00:20:53.830
That's what they did with the regular, (indistinct).
489
00:20:56.268 --> 00:20:57.351
Thanks, JP.
490
00:21:02.730 --> 00:21:04.140
And it sounds like we want to make sure
491
00:21:04.140 --> 00:21:06.390
that everybody's getting the same instructions.
492
00:21:06.390 --> 00:21:08.160
There might be some variability in that,
493
00:21:08.160 --> 00:21:09.630
maybe just shoring that up a little bit.
494
00:21:09.630 --> 00:21:10.463
Okay, great.
495
00:21:13.416 --> 00:21:16.140
Yeah, I know supervisors have to approve the filing Kronos
496
00:21:16.140 --> 00:21:19.200
by, I believe it's by Monday at noon.
497
00:21:19.200 --> 00:21:23.520
So I would think if employees have their any changes
498
00:21:23.520 --> 00:21:26.010
to their supervisor before then,
499
00:21:26.010 --> 00:21:27.780
then they should be able to fall
500
00:21:27.780 --> 00:21:29.670
within the correct pay period.
501
00:21:29.670 --> 00:21:30.570
But just keeping in mind
502
00:21:30.570 --> 00:21:33.270
that supervisors need to, by Monday noon (indistinct).
503
00:21:36.709 --> 00:21:40.140
It would be nice if they did another training for Kronos
504
00:21:40.140 --> 00:21:42.630
because now we have supervisors who beforehand didn't,
505
00:21:42.630 --> 00:21:43.740
have never taken the training
506
00:21:43.740 --> 00:21:44.580
'cause they didn't have Kronos,
507
00:21:44.580 --> 00:21:46.397
people in Kronos and now they will.
508
00:21:46.397 --> 00:21:47.230
Okay.
509
00:21:47.230 --> 00:21:48.063
So the greatest idea
510
00:21:48.063 --> 00:21:48.896
that they have another training session
511
00:21:48.896 --> 00:21:50.040
for those particular staff.
512
00:21:50.040 --> 00:21:51.660
So the ones through payroll.
513
00:21:51.660 --> 00:21:53.508
Yeah, a refresher for anybody.
514
00:21:53.508 --> 00:21:54.540
Yeah.
515
00:21:54.540 --> 00:21:57.078
Yeah, I think it came from payroll.
516
00:21:57.078 --> 00:21:57.911
Yeah.
517
00:21:57.911 --> 00:22:00.911
(people chattering)
518
00:22:02.190 --> 00:22:04.380
Penny's the director, but I think Connie was one.
519
00:22:04.380 --> 00:22:05.574
Oh, that means that-
520
00:22:05.574 --> 00:22:07.410
(people chattering)
521
00:22:07.410 --> 00:22:08.310
You know, I'll have to be honest,
522
00:22:08.310 --> 00:22:11.310
when I went through that training, you know,
523
00:22:11.310 --> 00:22:13.530
there's a lot of information covered,
524
00:22:13.530 --> 00:22:17.370
and I think when you have experts giving that information,
525
00:22:17.370 --> 00:22:21.546
they just know it so well and they're like, and here I am,
526
00:22:21.546 --> 00:22:24.004
I'm like, yeah. (laughs)
527
00:22:24.004 --> 00:22:27.030
So I think, I am curious if people find,
528
00:22:27.030 --> 00:22:28.170
would think it would be helpful
529
00:22:28.170 --> 00:22:30.663
to have like a little cheat sheet or-
530
00:22:30.663 --> 00:22:31.950
They do have a guide.
531
00:22:31.950 --> 00:22:33.450
A guide.
532
00:22:33.450 --> 00:22:35.490
We have internal.
533
00:22:35.490 --> 00:22:39.270
(people chattering)
534
00:22:39.270 --> 00:22:42.780
This is what you need to know to get started.
535
00:22:42.780 --> 00:22:44.793
Just very basic, so.
536
00:22:46.500 --> 00:22:49.380
I would prefer to see that happen on a university level
537
00:22:49.380 --> 00:22:51.330
because I think it's great that departments
538
00:22:51.330 --> 00:22:53.160
and divisions come up with those things,
539
00:22:53.160 --> 00:22:56.880
but then you get like these very siloed processes
540
00:22:56.880 --> 00:23:01.350
and you know, maybe what you're using is like simple, easy,
541
00:23:01.350 --> 00:23:03.723
and everybody could benefit from, right?
542
00:23:04.567 --> 00:23:07.320
And there is that little carrot at the bottom
543
00:23:07.320 --> 00:23:11.130
that you can click on and that it opens up to what your PTO
544
00:23:11.130 --> 00:23:13.740
and medical is.
545
00:23:13.740 --> 00:23:15.570
It's just gonna take some time for everybody
546
00:23:15.570 --> 00:23:17.550
to kind of get up to speed, right?
547
00:23:17.550 --> 00:23:18.383
Yeah.
548
00:23:18.383 --> 00:23:20.525
It's not intuitive. (laughs)
549
00:23:20.525 --> 00:23:21.870
No.
550
00:23:21.870 --> 00:23:23.940
I know, like click here, like, oh what's it,
551
00:23:23.940 --> 00:23:27.090
oh yeah, I do remember that.
552
00:23:27.090 --> 00:23:30.390
Maybe some short videos they could post.
553
00:23:30.390 --> 00:23:32.580
And I believe they are working on that.
554
00:23:32.580 --> 00:23:34.740
I think it was just, it was a lot.
555
00:23:35.644 --> 00:23:40.644
It was a big rollout and now there's things to go back.
556
00:23:43.510 --> 00:23:45.930
Yeah, and the big cultural shift
557
00:23:45.930 --> 00:23:49.980
with PeopleSoft versus Kronos is that in PeopleSoft,
558
00:23:49.980 --> 00:23:51.870
you were just entering your time
559
00:23:51.870 --> 00:23:55.050
and you were getting the same paycheck.
560
00:23:55.050 --> 00:23:58.020
Kronos is going to generate a paycheck
561
00:23:58.020 --> 00:24:00.180
based on the time entered.
562
00:24:00.180 --> 00:24:05.180
So I think having that be understood is pretty important.
563
00:24:08.563 --> 00:24:10.650
Yeah, it's definitely important.
564
00:24:10.650 --> 00:24:13.920
Can I clarify, so when you raised this topic,
565
00:24:13.920 --> 00:24:17.250
are you seeking input, you know,
566
00:24:17.250 --> 00:24:19.800
like if I were to pass this on to my group,
567
00:24:19.800 --> 00:24:21.840
is there a channel to say, hey,
568
00:24:21.840 --> 00:24:24.810
contact X if you have feedback on this process?
569
00:24:24.810 --> 00:24:26.670
Or is it just a general like, hey,
570
00:24:26.670 --> 00:24:29.267
check in with your neighbor, you know,
571
00:24:29.267 --> 00:24:31.440
as a (indistinct), how that's going and pass that on sort
572
00:24:31.440 --> 00:24:36.136
of, at our sort of in our gathering?
573
00:24:36.136 --> 00:24:38.940
With Kronos or FLSA?
574
00:24:38.940 --> 00:24:40.290
The Kronos.
575
00:24:40.290 --> 00:24:41.627
That's probably Connie.
576
00:24:43.874 --> 00:24:45.065
(people chattering)
577
00:24:45.065 --> 00:24:48.563
We have a mechanism in place to, like a feedback bucket.
578
00:24:48.563 --> 00:24:50.640
I mean if you just email HR info at (indistinct),
579
00:24:50.640 --> 00:24:51.990
she's gonna be one answer to.
580
00:24:51.990 --> 00:24:52.823
Okay.
581
00:24:52.823 --> 00:24:55.110
Okay, thanks.
582
00:24:55.110 --> 00:24:56.640
Guys, I just added some information
583
00:24:56.640 --> 00:24:58.355
into the chat.
584
00:24:58.355 --> 00:24:59.188
Thank you.
585
00:24:59.188 --> 00:25:02.851
(people chattering)
586
00:25:02.851 --> 00:25:03.684
Oh, thank you.
587
00:25:03.684 --> 00:25:06.000
Information should also be in the chat.
588
00:25:06.000 --> 00:25:06.833
Thank you.
589
00:25:13.530 --> 00:25:18.530
Upcoming meeting with StratCom in November,
590
00:25:18.660 --> 00:25:21.180
so just keep that in the back of your mind if we have things
591
00:25:21.180 --> 00:25:24.963
that come up that you wanna discuss about communications,
592
00:25:28.140 --> 00:25:30.963
anything else that I can throw in there?
593
00:25:30.963 --> 00:25:34.290
What does your meeting look like with StratCom?
594
00:25:34.290 --> 00:25:35.373
With StratCom?
595
00:25:36.740 --> 00:25:38.250
So these are pretty new.
596
00:25:38.250 --> 00:25:41.343
We've had one or two of them, I think.
597
00:25:42.900 --> 00:25:46.560
So it was originally kind of initiated out of the fact
598
00:25:46.560 --> 00:25:48.660
that there seemed to be a lot of ambiguity
599
00:25:48.660 --> 00:25:53.660
about the logo change and just like helping the community
600
00:25:54.000 --> 00:25:55.530
at large be more informed
601
00:25:55.530 --> 00:25:57.690
about larger university initiatives
602
00:25:57.690 --> 00:25:58.980
and the process for that.
603
00:25:58.980 --> 00:26:03.980
So we're building that out to get a better understanding of,
604
00:26:07.560 --> 00:26:09.540
you know, what kind of communications.
605
00:26:09.540 --> 00:26:11.370
Like there's external communications,
606
00:26:11.370 --> 00:26:13.600
there's internal communications
607
00:26:14.490 --> 00:26:16.770
and just the different processes for that,
608
00:26:16.770 --> 00:26:19.200
'cause I think one of the concerns we were hearing
609
00:26:19.200 --> 00:26:24.200
on staff counselors that staffs, faculty, students,
610
00:26:24.330 --> 00:26:27.480
didn't feel like there was necessarily great mechanisms
611
00:26:27.480 --> 00:26:31.320
for information sharing or timely information sharing.
612
00:26:31.320 --> 00:26:33.510
So we're just trying to find out, you know,
613
00:26:33.510 --> 00:26:37.350
different ways through the landing page,
614
00:26:37.350 --> 00:26:38.553
through the different-
615
00:26:39.840 --> 00:26:41.610
The university's landing page
616
00:26:41.610 --> 00:26:43.200
or staff councils, what-
617
00:26:43.200 --> 00:26:45.390
Well, we're just trying to figure that out, right?
618
00:26:45.390 --> 00:26:47.730
So there are a lot of different pieces out there.
619
00:26:47.730 --> 00:26:50.550
There's staff line, there's inside UVM,
620
00:26:50.550 --> 00:26:55.053
there's staff council webpage.
621
00:26:56.070 --> 00:26:58.230
So kind of just being more succinct,
622
00:26:58.230 --> 00:27:03.230
and I mean inside UVM is the primary tool for communicating,
623
00:27:05.700 --> 00:27:08.070
but there's some shortcomings with that,
624
00:27:08.070 --> 00:27:10.950
and we're just trying to address those, so.
625
00:27:10.950 --> 00:27:12.900
Do they seem open and flexible
626
00:27:12.900 --> 00:27:16.657
to addressing those shortcomings of inside UVM?
627
00:27:21.360 --> 00:27:26.360
I think the best way to answer that is that inside UVM
628
00:27:26.820 --> 00:27:29.070
is only one piece of the puzzle.
629
00:27:29.070 --> 00:27:34.070
So that was supposed to be sistered with a webpage
630
00:27:34.500 --> 00:27:37.200
because right now it's email driven, right?
631
00:27:37.200 --> 00:27:38.760
So you get it in your email
632
00:27:38.760 --> 00:27:39.960
and you can choose to look at it,
633
00:27:39.960 --> 00:27:41.127
you can choose to glance at it,
634
00:27:41.127 --> 00:27:43.470
you can choose to look at it in detail,
635
00:27:43.470 --> 00:27:46.110
but it's still an employee choice.
636
00:27:46.110 --> 00:27:48.960
Our concern is that there's some pieces
637
00:27:48.960 --> 00:27:52.500
of information like open enrollment that, you know,
638
00:27:52.500 --> 00:27:54.990
some people don't have time to sift through.
639
00:27:54.990 --> 00:27:58.263
Like it needs to be a little more in your face if you will.
640
00:27:59.460 --> 00:28:03.810
So the idea of a landing page or sistering inside UVM
641
00:28:03.810 --> 00:28:07.590
with a homepage that mirrors that and archives them
642
00:28:07.590 --> 00:28:09.513
where employees can go to and be like,
643
00:28:09.513 --> 00:28:11.640
oh I just need to check on open enrollment
644
00:28:11.640 --> 00:28:13.230
or I need to check on this,
645
00:28:13.230 --> 00:28:15.963
that there would be an additional resource.
646
00:28:16.860 --> 00:28:20.043
And also something that is not,
647
00:28:25.440 --> 00:28:27.240
like when you push information,
648
00:28:27.240 --> 00:28:30.570
you're gonna get a different amount of visibility
649
00:28:30.570 --> 00:28:34.080
on that than if you provide information, right?
650
00:28:34.080 --> 00:28:38.430
So where does that line get drawn about expectations
651
00:28:38.430 --> 00:28:41.790
about employees need to spend some time looking at this
652
00:28:41.790 --> 00:28:45.690
versus we wanna make sure employees have this information
653
00:28:45.690 --> 00:28:50.690
and we want to have a certain idea of that being seen,
654
00:28:53.280 --> 00:28:54.113
right?
655
00:28:54.113 --> 00:28:56.460
So a landing page or a homepage that would match
656
00:28:56.460 --> 00:28:58.410
that would kind of solve that.
657
00:28:58.410 --> 00:29:01.680
So yes, yes, they are receptive.
658
00:29:01.680 --> 00:29:04.320
This is still really early stages.
659
00:29:04.320 --> 00:29:07.230
I have a long way that I think we could go with this
660
00:29:07.230 --> 00:29:10.710
for meeting the needs of staff, not just on campus,
661
00:29:10.710 --> 00:29:12.933
but for extension as well.
662
00:29:16.153 --> 00:29:16.986
So I think there's, you know,
663
00:29:16.986 --> 00:29:19.263
there's definitely a lot of work to be done there.
664
00:29:21.510 --> 00:29:24.870
I'm certainly open to lots of feedback and suggestions
665
00:29:24.870 --> 00:29:27.990
and I take anything to the meeting that you have too.
666
00:29:27.990 --> 00:29:28.890
Alright.
667
00:29:28.890 --> 00:29:31.080
No, go right ahead and also email us.
668
00:29:31.080 --> 00:29:34.110
Has there ever been an inventory of the publications
669
00:29:34.110 --> 00:29:36.570
and what their target is, what their purpose is?
670
00:29:36.570 --> 00:29:38.053
And so like if you were a new employee and said,
671
00:29:38.053 --> 00:29:40.710
where do I look for X?
672
00:29:40.710 --> 00:29:42.750
It would at least be on your radar to say like,
673
00:29:42.750 --> 00:29:44.760
oh for open enrollment,
674
00:29:44.760 --> 00:29:48.738
I need to watch for my email and look something, you know,
675
00:29:48.738 --> 00:29:49.571
something like that.
676
00:29:49.571 --> 00:29:52.740
Where I used to work, they changed, where we were told like,
677
00:29:52.740 --> 00:29:55.110
look, you gotta read this email when it comes out,
678
00:29:55.110 --> 00:29:56.790
because this is where we're pushing the information to.
679
00:29:56.790 --> 00:29:58.950
But it was conveyed to us, you know,
680
00:29:58.950 --> 00:30:02.790
sort of like it was a lot of effort to promote that.
681
00:30:02.790 --> 00:30:06.420
But I think as far as like the very,
682
00:30:06.420 --> 00:30:08.850
you just mentioned a list of like emails that come out,
683
00:30:08.850 --> 00:30:12.150
and not that anything about those has to change,
684
00:30:12.150 --> 00:30:14.790
but just like, oh if there were even an inventory
685
00:30:14.790 --> 00:30:17.460
that said here's what gets, you know, published,
686
00:30:17.460 --> 00:30:21.300
here's what you can use it for, you know?
687
00:30:21.300 --> 00:30:22.560
Yeah, and that's a really good point.
688
00:30:22.560 --> 00:30:23.790
Like if you're a new employee,
689
00:30:23.790 --> 00:30:25.830
you didn't get the last inside UVM,
690
00:30:25.830 --> 00:30:29.190
so how are you gonna have that information?
691
00:30:29.190 --> 00:30:33.870
So Jonathan, can you jump in and maybe help us out?
692
00:30:33.870 --> 00:30:36.270
Is there an archive of inside UVM?
693
00:30:36.270 --> 00:30:37.470
Yes.
694
00:30:37.470 --> 00:30:39.753
There is an archive of inside UVM.
695
00:30:40.710 --> 00:30:45.710
Good luck finding it unless you link, actually,
696
00:30:46.020 --> 00:30:48.750
if you click in, I think from inside UVM, there is,
697
00:30:48.750 --> 00:30:50.500
all of them are archived somewhere.
698
00:30:51.750 --> 00:30:53.490
I will find that archive
699
00:30:53.490 --> 00:30:57.423
and all of the information truly is collected there.
700
00:30:59.040 --> 00:31:02.340
But it's not a clean and easily accessed way
701
00:31:02.340 --> 00:31:04.350
'cause also you need to know which addition
702
00:31:04.350 --> 00:31:05.610
of inside UVM you're looking for.
703
00:31:05.610 --> 00:31:07.050
They are all there,
704
00:31:07.050 --> 00:31:10.680
but how you would know which day
705
00:31:10.680 --> 00:31:14.070
to go find is not a searchable database.
706
00:31:14.070 --> 00:31:15.333
I think that was another,
707
00:31:16.860 --> 00:31:19.740
what gets into inside UVM and where it is collected
708
00:31:19.740 --> 00:31:22.920
and how you've refined that information
709
00:31:22.920 --> 00:31:24.600
is a work in progress.
710
00:31:24.600 --> 00:31:26.220
There's a lot of communication, right?
711
00:31:26.220 --> 00:31:27.540
Whether it's in your email inbox,
712
00:31:27.540 --> 00:31:30.870
whether it's in inside UVM, wherever it is,
713
00:31:30.870 --> 00:31:33.420
how you go back and find the information
714
00:31:33.420 --> 00:31:35.730
once it's been distributed is as much,
715
00:31:35.730 --> 00:31:37.140
is as complicated a question
716
00:31:37.140 --> 00:31:38.970
as how you see it in the first place.
717
00:31:38.970 --> 00:31:42.810
So that's, understood that that is an issue
718
00:31:42.810 --> 00:31:43.643
'cause it's an issue.
719
00:31:43.643 --> 00:31:47.130
There's a lot of information going around,
720
00:31:47.130 --> 00:31:51.450
and how it is not just archived,
721
00:31:51.450 --> 00:31:56.100
but made accessible and refindable is as complex
722
00:31:56.100 --> 00:31:57.960
and there as many solutions as there are people
723
00:31:57.960 --> 00:31:59.373
at the university, so.
724
00:32:01.629 --> 00:32:03.439
JP, next question.
725
00:32:03.439 --> 00:32:04.689
JP, go ahead.
726
00:32:06.754 --> 00:32:07.958
You're muted.
727
00:32:07.958 --> 00:32:09.693
Yeah, yeah, sorry about that.
728
00:32:09.693 --> 00:32:12.510
That is feedback that we gave HR.
729
00:32:12.510 --> 00:32:14.760
We said, you know, look, you've got all these publications,
730
00:32:14.760 --> 00:32:16.740
part of the onboarding process should be listing
731
00:32:16.740 --> 00:32:19.770
out all these publications and the purpose of each one.
732
00:32:19.770 --> 00:32:22.800
So it's a reminder we gave 'em that feedback.
733
00:32:22.800 --> 00:32:25.860
We do have an HR rep who attends our meetings regularly.
734
00:32:25.860 --> 00:32:27.690
So we'll bring it up again and give a nudge
735
00:32:27.690 --> 00:32:28.990
and see if it's happening.
736
00:32:30.690 --> 00:32:34.620
And I think this really came to light last fall
737
00:32:34.620 --> 00:32:39.620
when the open enrollment period was listed inside UVM
738
00:32:39.780 --> 00:32:44.780
and I think that that's such a necessary moment in time
739
00:32:47.430 --> 00:32:50.640
at the university in terms of like evaluating your benefits.
740
00:32:50.640 --> 00:32:53.130
And the feedback we got was like just kind
741
00:32:53.130 --> 00:32:56.583
of mentioning it in inside UVM is not enough, right?
742
00:32:57.450 --> 00:33:00.690
So that kind of started a lot of this, so.
743
00:33:00.690 --> 00:33:04.593
JP, can you expand on the feedback given to HR?
744
00:33:08.160 --> 00:33:13.160
We gave HR a lot of feedback on onboarding
745
00:33:13.410 --> 00:33:15.930
and what was on the website,
746
00:33:15.930 --> 00:33:18.090
currently the list that was there,
747
00:33:18.090 --> 00:33:20.820
we went through it and gave specific feedback
748
00:33:20.820 --> 00:33:23.430
to that whole list and we thought that that was something
749
00:33:23.430 --> 00:33:25.290
that was missing from the list.
750
00:33:25.290 --> 00:33:27.750
And we said, look, we've got all these publications
751
00:33:27.750 --> 00:33:30.300
that should be included on the list about these resources.
752
00:33:30.300 --> 00:33:33.150
So somebody new coming in can be aware of these emails
753
00:33:33.150 --> 00:33:36.100
that they're gonna be getting and what each of these means.
754
00:33:37.590 --> 00:33:40.650
So I think to your point also like a section
755
00:33:40.650 --> 00:33:44.520
that's consistently for major important information
756
00:33:44.520 --> 00:33:48.090
like open enrollment, Kronos changes, exempt, non-exempt,
757
00:33:48.090 --> 00:33:48.923
federal changes.
758
00:33:48.923 --> 00:33:51.690
Like these are very big direct employee impacted changes.
759
00:33:51.690 --> 00:33:52.523
Yes.
760
00:33:52.523 --> 00:33:55.620
And I think that the conversations
761
00:33:55.620 --> 00:33:59.936
are continuing, but HR is not StratCom
762
00:33:59.936 --> 00:34:00.960
and StratCom is not HR.
763
00:34:00.960 --> 00:34:03.783
So I think that there's like, yeah.
764
00:34:05.790 --> 00:34:06.953
Corinne, go ahead.
765
00:34:08.470 --> 00:34:10.380
Yeah, I was wondering when you said
766
00:34:10.380 --> 00:34:13.230
that you thought a landing page would resolve it,
767
00:34:13.230 --> 00:34:14.880
what you meant because I don't,
768
00:34:14.880 --> 00:34:17.580
I mean I see a landing page helping,
769
00:34:17.580 --> 00:34:22.580
but having information out there in multiple ways maybe
770
00:34:23.010 --> 00:34:26.163
will work, but you're never gonna reach everybody sadly.
771
00:34:27.510 --> 00:34:28.410
No, you're not.
772
00:34:28.410 --> 00:34:31.200
And we know that different people,
773
00:34:31.200 --> 00:34:33.810
you know, access information differently,
774
00:34:33.810 --> 00:34:35.550
especially like folks in extension,
775
00:34:35.550 --> 00:34:39.240
they're not necessarily logging in to, you know,
776
00:34:39.240 --> 00:34:40.743
a particular system.
777
00:34:42.510 --> 00:34:45.720
So there's just a few different ways to go about it.
778
00:34:45.720 --> 00:34:47.700
So if you look at the general population,
779
00:34:47.700 --> 00:34:51.060
like going to their desk, logging into a computer,
780
00:34:51.060 --> 00:34:53.760
that idea behind the landing page would be like,
781
00:34:53.760 --> 00:34:56.730
you would open your computer and, you know,
782
00:34:56.730 --> 00:34:57.960
before you log in,
783
00:34:57.960 --> 00:35:00.120
like it would be basically like a screensaver
784
00:35:00.120 --> 00:35:01.770
and it would just have different pieces
785
00:35:01.770 --> 00:35:05.370
of information like open enrollment this month, you know,
786
00:35:05.370 --> 00:35:07.530
or other things or, you know,
787
00:35:07.530 --> 00:35:10.140
federal change in exempt forces, non-exempt.
788
00:35:10.140 --> 00:35:12.690
And then you log in and you access Outlook
789
00:35:12.690 --> 00:35:15.573
and you access all of your programming.
790
00:35:16.620 --> 00:35:20.250
I'm not sure if, you know, that's gotten any traction.
791
00:35:20.250 --> 00:35:25.250
I mean they're sometimes known as in, what are they called?
792
00:35:26.520 --> 00:35:27.353
Internet?
793
00:35:27.353 --> 00:35:31.923
Yeah, internet versus internet sites.
794
00:35:33.870 --> 00:35:37.530
So you're saying that in addition to still having it
795
00:35:37.530 --> 00:35:41.643
in inside UVM and however many other ways you can do it.
796
00:35:42.630 --> 00:35:43.773
Sure, yeah.
797
00:35:50.820 --> 00:35:54.000
So I, to kind of to your point, Corinne,
798
00:35:54.000 --> 00:35:59.000
is you will frequently see not a full duplication of,
799
00:36:00.570 --> 00:36:05.570
but some articles duplicated between inside UVM,
800
00:36:05.880 --> 00:36:07.020
other newsletters,
801
00:36:07.020 --> 00:36:09.150
and I can speak to staff line specifically as well
802
00:36:09.150 --> 00:36:12.510
where there'll be sometimes the same information
803
00:36:12.510 --> 00:36:13.770
in multiple ways.
804
00:36:13.770 --> 00:36:16.350
Not everybody reads inside UVM, not every staff line,
805
00:36:16.350 --> 00:36:19.110
not every reads their departmental emails.
806
00:36:19.110 --> 00:36:19.943
But that's part of the reason
807
00:36:19.943 --> 00:36:23.220
why sometimes I duplicate information and also I know
808
00:36:23.220 --> 00:36:28.170
that StratCom pulls stuff from not necessarily staff line,
809
00:36:28.170 --> 00:36:30.840
but from our webpage or from the events calendar.
810
00:36:30.840 --> 00:36:32.970
So I see stuff that staff council is doing,
811
00:36:32.970 --> 00:36:34.650
listed in the links as well.
812
00:36:34.650 --> 00:36:37.560
So getting things out in multiple ways,
813
00:36:37.560 --> 00:36:40.080
in different ways, whether it's video, whether it's text,
814
00:36:40.080 --> 00:36:43.110
whether it's, maybe we'll end up doing a podcast.
815
00:36:43.110 --> 00:36:43.943
I don't know.
816
00:36:45.835 --> 00:36:49.080
That's I think what Monica's trying to get at this,
817
00:36:49.080 --> 00:36:49.950
has her hint on.
818
00:36:49.950 --> 00:36:53.520
Yeah, and also just to expand on that for a brief second,
819
00:36:53.520 --> 00:36:56.250
you know, this wouldn't be like a full huge
820
00:36:56.250 --> 00:36:58.380
on like list of a lot of stuff.
821
00:36:58.380 --> 00:37:00.720
The idea behind the landing page would be just
822
00:37:00.720 --> 00:37:03.750
like a graphic with some links like open enrollment,
823
00:37:03.750 --> 00:37:05.640
click here for more information
824
00:37:05.640 --> 00:37:09.150
and then you would be driven to those sites
825
00:37:09.150 --> 00:37:12.840
so that at least you know your employees are aware
826
00:37:12.840 --> 00:37:16.083
that open enrollment period is from time A to B.
827
00:37:17.160 --> 00:37:20.130
And then, you know, additional information is available.
828
00:37:20.130 --> 00:37:23.190
So not like a comprehensive information or landing page,
829
00:37:23.190 --> 00:37:25.323
but just quick links, that sort of thing.
830
00:37:26.280 --> 00:37:28.920
And a page, I think also where your idea
831
00:37:28.920 --> 00:37:33.920
was that it's a page that the minute you log
832
00:37:34.290 --> 00:37:37.953
into your computer, that's what it goes to first.
833
00:37:38.850 --> 00:37:41.490
You can't get anywhere else without having gone
834
00:37:41.490 --> 00:37:42.750
through that landing page first.
835
00:37:42.750 --> 00:37:46.710
Now again, you're relying on the employee to oh,
836
00:37:46.710 --> 00:37:49.620
open enrollment, I better click on that as opposed to just,
837
00:37:49.620 --> 00:37:51.487
oh, log in, I'm gonna,
838
00:37:51.487 --> 00:37:52.650
why do I have to go through this landing page?
839
00:37:52.650 --> 00:37:54.650
But it's just a better means to do that.
840
00:37:55.770 --> 00:37:56.730
Sorry.
841
00:37:56.730 --> 00:37:58.830
Sorry, especially employees that are being paid
842
00:37:58.830 --> 00:38:00.903
by the minute we need to get to Kronos,
843
00:38:02.046 --> 00:38:04.620
not gonna be looking at the landing page.
844
00:38:04.620 --> 00:38:05.453
Sure.
845
00:38:05.453 --> 00:38:07.299
Well, you know, and that was just one idea
846
00:38:07.299 --> 00:38:09.033
that might not be relevant anymore.
847
00:38:09.033 --> 00:38:10.920
But, you know, expecting people to find
848
00:38:10.920 --> 00:38:13.590
out what open enrollment is by looking in their email
849
00:38:13.590 --> 00:38:16.230
and opening an email is really, you know,
850
00:38:16.230 --> 00:38:19.200
for some of these more sensitive areas.
851
00:38:19.200 --> 00:38:22.080
I think the bigger issue here is that we're dealing
852
00:38:22.080 --> 00:38:23.847
with different types of information
853
00:38:23.847 --> 00:38:27.300
and different importance levels
854
00:38:27.300 --> 00:38:31.050
and how do those get classified categories and shared,
855
00:38:31.050 --> 00:38:31.883
right?
856
00:38:31.883 --> 00:38:34.653
And just figuring out which tools are best for that.
857
00:38:35.614 --> 00:38:36.447
Liz.
858
00:38:36.447 --> 00:38:37.280
Liz, go ahead.
859
00:38:38.340 --> 00:38:39.173
Thank you.
860
00:38:39.173 --> 00:38:44.130
I just wanted to add that something that kind of speaks
861
00:38:44.130 --> 00:38:49.080
to the landing page piece is that there had been discussions
862
00:38:49.080 --> 00:38:52.710
about using the revamped my UVM portal
863
00:38:52.710 --> 00:38:57.710
as sort of that landing page or central hub where maybe some
864
00:38:57.930 --> 00:39:01.680
of those higher priority announcements would live.
865
00:39:01.680 --> 00:39:05.940
And as we've all heard and been talking about,
866
00:39:05.940 --> 00:39:07.800
there's just so many moving pieces
867
00:39:07.800 --> 00:39:12.510
and that would require collaboration from different offices.
868
00:39:12.510 --> 00:39:17.160
But in discussions that I've been part of,
869
00:39:17.160 --> 00:39:21.150
that may be an option down the line as well.
870
00:39:21.150 --> 00:39:24.330
It wouldn't be, as Alan mentioned, the type of thing
871
00:39:24.330 --> 00:39:26.730
where you wouldn't be able to get past it.
872
00:39:26.730 --> 00:39:30.090
But, so it does require adopting,
873
00:39:30.090 --> 00:39:33.570
like it does require employees adopting the my UVM portal
874
00:39:33.570 --> 00:39:35.580
as their first stop, you know,
875
00:39:35.580 --> 00:39:36.930
in the morning when they log in.
876
00:39:36.930 --> 00:39:41.930
But it might be another place just to add
877
00:39:41.970 --> 00:39:43.320
to the growing list of places
878
00:39:43.320 --> 00:39:46.560
where some of this information can be communicated.
879
00:39:46.560 --> 00:39:47.393
So, that's it.
880
00:39:47.393 --> 00:39:48.300
Thank you.
881
00:39:48.300 --> 00:39:49.133
Thank you.
882
00:39:49.133 --> 00:39:50.610
That's great.
883
00:39:50.610 --> 00:39:52.740
Liz is the rep from StratCom
884
00:39:52.740 --> 00:39:55.020
in case anybody doesn't know, so she's-
885
00:39:55.020 --> 00:39:56.020
She's in the know.
886
00:39:59.610 --> 00:40:01.023
Any other discussion?
887
00:40:06.960 --> 00:40:08.520
That's all I have.
888
00:40:08.520 --> 00:40:09.353
Certainly, you know,
889
00:40:09.353 --> 00:40:12.420
if you walk out the door and questions pop in your head,
890
00:40:12.420 --> 00:40:15.840
email me if you have thoughts,
891
00:40:15.840 --> 00:40:18.240
concerns or ideas that you'd like us to take
892
00:40:18.240 --> 00:40:19.743
with us to the meetings.
893
00:40:19.743 --> 00:40:23.162
HR's coming up, is this the new date or is this the-
894
00:40:23.162 --> 00:40:25.651
That's the old date.
895
00:40:25.651 --> 00:40:26.484
That's the old date.
896
00:40:26.484 --> 00:40:27.386
So, yeah.
897
00:40:27.386 --> 00:40:28.500
Rescheduled to next Thursday.
898
00:40:28.500 --> 00:40:30.450
Next Thursday, like the 15th.
899
00:40:31.408 --> 00:40:33.180
11th, I think it is.
900
00:40:33.180 --> 00:40:34.013
11th.
901
00:40:34.013 --> 00:40:38.970
So you have a little time to get back to us with that.
902
00:40:38.970 --> 00:40:40.200
Also not listed on there
903
00:40:40.200 --> 00:40:43.410
because it, again, it came out since that was printed.
904
00:40:43.410 --> 00:40:46.020
If you were wondering if we're still gonna be meeting
905
00:40:46.020 --> 00:40:47.370
with the president, yes,
906
00:40:47.370 --> 00:40:51.235
meetings with Patty Prelock have been set up,
907
00:40:51.235 --> 00:40:56.180
for the next three quarters, that will continue.
908
00:40:57.630 --> 00:40:58.463
Yep.
909
00:41:00.690 --> 00:41:02.520
So I think you're up next.
910
00:41:02.520 --> 00:41:04.283
I don't see my name there.
911
00:41:05.172 --> 00:41:08.172
(people chattering)
912
00:41:09.150 --> 00:41:12.239
Well, I'm gonna ask you to present on the nominee.
913
00:41:12.239 --> 00:41:13.072
Well, there we go.
914
00:41:13.072 --> 00:41:13.950
How about that?
915
00:41:13.950 --> 00:41:18.600
So we had this on the agenda last month,
916
00:41:18.600 --> 00:41:20.340
so it's here again.
917
00:41:20.340 --> 00:41:22.440
The nominating committee,
918
00:41:22.440 --> 00:41:25.290
just as a quick overview is the committee
919
00:41:25.290 --> 00:41:28.560
that reforms every two years or when there is a vacancy
920
00:41:28.560 --> 00:41:30.540
and staff council leadership
921
00:41:30.540 --> 00:41:35.010
to lead the charge on the recruitment denominating process
922
00:41:35.010 --> 00:41:37.800
for president and vice president of staff council.
923
00:41:37.800 --> 00:41:40.740
Jen and Monica's terms are up on June 30th
924
00:41:40.740 --> 00:41:42.810
of this coming year.
925
00:41:42.810 --> 00:41:46.920
So we will be holding elections in the spring
926
00:41:46.920 --> 00:41:50.400
regardless of whether they choose to run again or not.
927
00:41:50.400 --> 00:41:51.900
There'll still be an election.
928
00:41:52.830 --> 00:41:56.253
The nominating committee is comprised
929
00:41:56.253 --> 00:42:01.253
of composition, seven individuals,
930
00:42:04.500 --> 00:42:06.690
the parliamentarian Katherine (indistinct)
931
00:42:06.690 --> 00:42:09.780
is your parliamentarian, is the chair of the committee.
932
00:42:09.780 --> 00:42:12.120
Two individuals selected by the executive board,
933
00:42:12.120 --> 00:42:14.010
so the executive board still has some work
934
00:42:14.010 --> 00:42:18.030
to choose two individuals from UVM community
935
00:42:18.030 --> 00:42:19.680
to serve on the board.
936
00:42:19.680 --> 00:42:22.436
Two individuals selected by the staff council offers,
937
00:42:22.436 --> 00:42:26.130
from staff council, sorry, from amongst its membership.
938
00:42:26.130 --> 00:42:29.463
So people that are here today that are on staff council.
939
00:42:30.480 --> 00:42:33.240
And two individuals selected by the staff council office.
940
00:42:33.240 --> 00:42:34.560
Now I'm gonna pat myself on the back,
941
00:42:34.560 --> 00:42:36.560
'cause only one that's gotten this done.
942
00:42:37.581 --> 00:42:38.580
(people laughing)
943
00:42:38.580 --> 00:42:40.620
So I've got two people committed
944
00:42:40.620 --> 00:42:42.393
to serving on the committee.
945
00:42:43.650 --> 00:42:46.980
Jennifer (indistinct) and registrar's office
946
00:42:46.980 --> 00:42:50.250
and Jennifer O'Donnell and Grossman
947
00:42:50.250 --> 00:42:51.963
are both might be serving.
948
00:42:54.090 --> 00:42:57.270
So yeah, it would be great if those two
949
00:42:57.270 --> 00:43:00.480
from the staff council could be decided today
950
00:43:00.480 --> 00:43:03.420
'cause this really needs to get up,
951
00:43:03.420 --> 00:43:05.550
and running in sooner rather than later.
952
00:43:05.550 --> 00:43:07.200
I was gonna ask, do you have a deadline
953
00:43:07.200 --> 00:43:09.000
for when you want the committee formed by?
954
00:43:09.000 --> 00:43:10.050
Amen.
955
00:43:10.050 --> 00:43:11.905
End of October, least.
956
00:43:11.905 --> 00:43:13.322
End of October.
957
00:43:16.800 --> 00:43:19.110
So is there anybody here today
958
00:43:19.110 --> 00:43:22.700
that would like to be on the nominating committee
959
00:43:24.690 --> 00:43:26.583
in Teams land or in the room?
960
00:43:27.990 --> 00:43:30.240
The only thing is if you are on the committee,
961
00:43:30.240 --> 00:43:32.430
that precludes you from being able to run
962
00:43:32.430 --> 00:43:33.783
for those positions.
963
00:43:34.729 --> 00:43:35.858
I can.
964
00:43:35.858 --> 00:43:37.441
Thank you, Perry.
965
00:43:39.563 --> 00:43:42.300
Looks like someone on Zoom raised their hand.
966
00:43:42.300 --> 00:43:44.160
Cindy's got her hand up first.
967
00:43:44.160 --> 00:43:48.450
I'm happy to serve again,
968
00:43:48.450 --> 00:43:51.900
but only if there are, if you're needing a spot,
969
00:43:51.900 --> 00:43:54.240
I'll keep it open for others who'd like to serve,
970
00:43:54.240 --> 00:43:55.593
but I'm happy to do so.
971
00:43:57.000 --> 00:43:57.833
Cindy.
972
00:43:57.833 --> 00:43:59.423
Bob, you got your hand up?
973
00:44:03.936 --> 00:44:04.886
Hey, go ahead, Bob.
974
00:44:07.130 --> 00:44:08.880
If you're speaking, you're on mute.
975
00:44:13.380 --> 00:44:14.313
Hello, Bob.
976
00:44:21.630 --> 00:44:23.980
We're gonna make a note to check in with Bob.
977
00:44:28.545 --> 00:44:31.500
All right, so then that would leave,
978
00:44:31.500 --> 00:44:34.410
so we've got two, two, three,
979
00:44:34.410 --> 00:44:37.350
and then the executive committee is gonna have to pick two.
980
00:44:37.350 --> 00:44:40.092
Two from the UVM committee.
981
00:44:40.092 --> 00:44:42.300
From the UVM, and who else do we need to-
982
00:44:42.300 --> 00:44:43.133
That's it.
983
00:44:43.133 --> 00:44:44.186
That's it.
984
00:44:44.186 --> 00:44:45.019
Okay, so.
985
00:44:45.019 --> 00:44:46.253
Like I said, I've done my part.
986
00:44:48.750 --> 00:44:52.646
Committee, so we'll make sure.
987
00:44:52.646 --> 00:44:56.430
So what the council should be doing now
988
00:44:56.430 --> 00:45:00.660
is if you have Perry and Cindy as your two nominees,
989
00:45:00.660 --> 00:45:02.880
is to vote on that.
990
00:45:02.880 --> 00:45:05.940
So ask for a motion, a second discussion, and-
991
00:45:05.940 --> 00:45:08.130
Well, can we circle back to Bob
992
00:45:08.130 --> 00:45:11.270
and find out where he's at with this or-
993
00:45:11.270 --> 00:45:13.710
He said he can't get his mic to work.
994
00:45:13.710 --> 00:45:14.970
Okay, I'll do it in the chat.
995
00:45:14.970 --> 00:45:16.650
Yeah, can you put something in the chat, Bob,
996
00:45:16.650 --> 00:45:19.620
about what you're going to ask or opposing?
997
00:45:19.620 --> 00:45:21.780
If he wants to serve 'cause then that would mean
998
00:45:21.780 --> 00:45:23.700
that he would serve in place of Cindy.
999
00:45:23.700 --> 00:45:24.550
Yep.
1000
00:45:27.510 --> 00:45:29.580
Okay, Bob said he would serve.
1001
00:45:29.580 --> 00:45:32.370
Alright, so then we're gonna vote on Perry and Bob.
1002
00:45:32.370 --> 00:45:33.220
Yes.
1003
00:45:37.020 --> 00:45:39.324
Can we do them both together or individual vote?
1004
00:45:39.324 --> 00:45:40.157
You can do 'em both together.
1005
00:45:40.157 --> 00:45:41.250
Okay.
1006
00:45:41.250 --> 00:45:45.780
So I'd like a motion made to support Perry and Bob
1007
00:45:45.780 --> 00:45:48.783
to become members of the nominating committee.
1008
00:45:50.100 --> 00:45:51.600
I, Susan, make a motion.
1009
00:45:51.600 --> 00:45:53.182
Okay, and a second.
1010
00:45:53.182 --> 00:45:54.015
I second.
1011
00:45:54.015 --> 00:45:55.650
Okay, thanks Liv.
1012
00:45:55.650 --> 00:46:00.510
All those in favor of appointing or electing Perry and Bob
1013
00:46:00.510 --> 00:46:03.110
to the nominating committee, please raise your hand.
1014
00:46:10.410 --> 00:46:12.030
Good.
1015
00:46:12.030 --> 00:46:12.863
Okay.
1016
00:46:12.863 --> 00:46:13.983
Anyone opposed?
1017
00:46:16.200 --> 00:46:17.703
And any abstentions?
1018
00:46:19.710 --> 00:46:21.600
Okay, congratulations Perry and Bob,
1019
00:46:21.600 --> 00:46:23.940
you are on the nominating committee.
1020
00:46:23.940 --> 00:46:25.200
So Bob and Perry,
1021
00:46:25.200 --> 00:46:27.810
sit tight for additional communications.
1022
00:46:27.810 --> 00:46:30.273
Once we get those two more people on board,
1023
00:46:31.500 --> 00:46:34.080
the first meeting will be scheduled.
1024
00:46:34.080 --> 00:46:36.360
I'll be adding you to the team in Teams.
1025
00:46:36.360 --> 00:46:39.630
So you'll get an email about being added to a team,
1026
00:46:39.630 --> 00:46:40.580
a whole nother one.
1027
00:46:42.566 --> 00:46:44.130
(people chattering)
1028
00:46:44.130 --> 00:46:45.921
All the hiring teams.
1029
00:46:45.921 --> 00:46:46.754
(people chattering)
1030
00:46:46.754 --> 00:46:47.587
Great.
1031
00:46:47.587 --> 00:46:48.420
Thank you.
1032
00:46:48.420 --> 00:46:49.530
And would you send out a meeting
1033
00:46:49.530 --> 00:46:51.753
to the executive board members?
1034
00:46:53.610 --> 00:46:54.443
Well, they're all here.
1035
00:46:54.443 --> 00:46:57.783
So, it's a good point.
1036
00:46:59.910 --> 00:47:03.510
I guess I'm unclear on what the best method is for us
1037
00:47:03.510 --> 00:47:06.003
to select our two people.
1038
00:47:08.250 --> 00:47:09.480
So you guys don't meet again
1039
00:47:09.480 --> 00:47:10.680
until the end of October.
1040
00:47:10.680 --> 00:47:11.513
Right.
1041
00:47:13.020 --> 00:47:16.430
So the method that I used is I just thought
1042
00:47:16.430 --> 00:47:18.060
of a few people, I sent them the email,
1043
00:47:18.060 --> 00:47:19.980
said I think you'd really be great on this
1044
00:47:19.980 --> 00:47:22.853
and because of the reasons why and they would write back
1045
00:47:22.853 --> 00:47:24.930
and say I don't have the time or thanks, so thinking of me,
1046
00:47:24.930 --> 00:47:26.550
yes, I'd like to serve.
1047
00:47:26.550 --> 00:47:28.500
And they don't have to be staff council members, right?
1048
00:47:28.500 --> 00:47:29.867
No, they do not.
1049
00:47:29.867 --> 00:47:32.760
And it actually would be preferable that they're not,
1050
00:47:32.760 --> 00:47:34.397
almost to some extent.
1051
00:47:36.870 --> 00:47:39.930
So can I ask the executive board committee members
1052
00:47:39.930 --> 00:47:42.450
to think of a couple people and reach out to them
1053
00:47:42.450 --> 00:47:45.783
and get back to Alan by the end, by next Wednesday?
1054
00:47:47.709 --> 00:47:48.542
Is that fair?
1055
00:47:48.542 --> 00:47:51.870
Friday's a little soon, so Wednesday next week.
1056
00:47:51.870 --> 00:47:53.010
Yes, send me the names if you'd like,
1057
00:47:53.010 --> 00:47:55.113
and I can send out emails to those folks.
1058
00:48:00.120 --> 00:48:03.411
Any of the non-staff council people.
1059
00:48:03.411 --> 00:48:04.405
I was gonna ask-
1060
00:48:04.405 --> 00:48:05.238
(people chattering)
1061
00:48:05.238 --> 00:48:06.071
Interested in that.
1062
00:48:06.071 --> 00:48:07.077
People are not.
1063
00:48:07.077 --> 00:48:07.910
(indistinct)
1064
00:48:07.910 --> 00:48:09.810
They have to be (indistinct) serve on staff.
1065
00:48:09.810 --> 00:48:10.740
They don't have to have Sarah,
1066
00:48:10.740 --> 00:48:13.202
but they have to be eligible to serve.
1067
00:48:13.202 --> 00:48:14.035
Got it.
1068
00:48:14.035 --> 00:48:14.868
(indistinct)
1069
00:48:14.868 --> 00:48:15.840
At least three months or six months?
1070
00:48:15.840 --> 00:48:17.636
Whatever the probationary period is.
1071
00:48:17.636 --> 00:48:18.469
Six months.
1072
00:48:18.469 --> 00:48:19.351
It's four months for you.
1073
00:48:19.351 --> 00:48:20.184
Four.
1074
00:48:20.184 --> 00:48:21.017
Four months rest.
1075
00:48:21.017 --> 00:48:21.850
Oh, I thought it was-
1076
00:48:21.850 --> 00:48:22.970
Yeah, it's-
1077
00:48:22.970 --> 00:48:25.466
Different, usually for supervisor, six months.
1078
00:48:25.466 --> 00:48:26.299
(indistinct)
1079
00:48:26.299 --> 00:48:27.270
Some are six depending on,
1080
00:48:27.270 --> 00:48:31.110
oh when I first started nonunion job.
1081
00:48:31.110 --> 00:48:33.270
Well yeah, we were saying (indistinct).
1082
00:48:33.270 --> 00:48:34.950
Right, because that's a union contract.
1083
00:48:34.950 --> 00:48:36.930
Right, but I'm just saying staff that are eligible
1084
00:48:36.930 --> 00:48:39.420
to be on staff council is not in (indistinct).
1085
00:48:39.420 --> 00:48:40.568
Right.
1086
00:48:40.568 --> 00:48:43.410
(people chattering)
1087
00:48:43.410 --> 00:48:45.473
Yes, I know she was getting (indistinct).
1088
00:48:49.097 --> 00:48:51.153
(people chattering)
1089
00:48:51.153 --> 00:48:56.070
Not sure if she (indistinct).
1090
00:48:58.233 --> 00:49:01.640
Hey, another thing super high priority is our fun retreat.
1091
00:49:01.640 --> 00:49:03.030
We need to nail that down.
1092
00:49:03.030 --> 00:49:05.400
And would you like to give us an update on-
1093
00:49:05.400 --> 00:49:07.941
Your needs on that one.
1094
00:49:07.941 --> 00:49:10.890
You'll be back with the people this morning.
1095
00:49:10.890 --> 00:49:13.874
All right, so I met with Kara Hansey
1096
00:49:13.874 --> 00:49:16.020
and one of her team members over in wellness
1097
00:49:16.020 --> 00:49:19.263
about possibly being a facilitator for the retreat.
1098
00:49:20.610 --> 00:49:25.610
They were very excited and enthusiastic about facilitating.
1099
00:49:26.220 --> 00:49:31.220
They kind of, the very broad ask I gave of them
1100
00:49:31.680 --> 00:49:36.680
was to offer something that by the end of the two
1101
00:49:37.140 --> 00:49:39.720
or three hours that the group feels
1102
00:49:39.720 --> 00:49:42.900
like they are actually part of a group of people
1103
00:49:42.900 --> 00:49:44.610
that are doing something.
1104
00:49:44.610 --> 00:49:46.080
Most of our meetings, if not all of 'em,
1105
00:49:46.080 --> 00:49:50.340
are virtual and being able to get to know each other
1106
00:49:50.340 --> 00:49:52.560
and work with each other in this way,
1107
00:49:52.560 --> 00:49:54.810
it can be a little bit difficult, a bit stifling,
1108
00:49:54.810 --> 00:49:56.940
'cause once a meeting is over, you're gone,
1109
00:49:56.940 --> 00:49:58.230
you're done with the meeting.
1110
00:49:58.230 --> 00:50:00.480
So that was part of the process, you know,
1111
00:50:00.480 --> 00:50:01.470
how to communicate with each other,
1112
00:50:01.470 --> 00:50:03.510
how to engage with each other, how to work with each other,
1113
00:50:03.510 --> 00:50:05.400
getting to know each other.
1114
00:50:05.400 --> 00:50:07.710
I've stressed very much per Monica's direction
1115
00:50:07.710 --> 00:50:10.140
that it not be a PowerPoint presentation.
1116
00:50:10.140 --> 00:50:13.050
We're sitting there for three hours watching something speak
1117
00:50:13.050 --> 00:50:15.930
that they're engaging activities, smaller groups,
1118
00:50:15.930 --> 00:50:18.570
larger groups, some games and so forth.
1119
00:50:18.570 --> 00:50:22.770
So there's something that they kind of do already
1120
00:50:22.770 --> 00:50:27.210
and could put something together for staff council.
1121
00:50:27.210 --> 00:50:30.670
They're a little bit tight on time
1122
00:50:32.850 --> 00:50:34.410
and we're already getting a little bit late
1123
00:50:34.410 --> 00:50:35.940
for when this normally happens.
1124
00:50:35.940 --> 00:50:37.930
So the two dates that they had available to be able
1125
00:50:37.930 --> 00:50:40.773
to do this was Monday the 28th,
1126
00:50:41.970 --> 00:50:43.320
which happens to be the same date
1127
00:50:43.320 --> 00:50:46.410
as the executive board meeting, not a big deal.
1128
00:50:46.410 --> 00:50:49.020
Or Monday, November 11th,
1129
00:50:49.020 --> 00:50:52.473
which is now getting a little bit late, but that works okay.
1130
00:50:53.970 --> 00:50:55.590
I asked them for three hours,
1131
00:50:55.590 --> 00:50:59.485
which is typically what the length of the retreats are,
1132
00:50:59.485 --> 00:51:01.500
and they're available all day on either day.
1133
00:51:01.500 --> 00:51:04.260
So it can be a scheduled like for a morning-ish kind
1134
00:51:04.260 --> 00:51:07.740
of session with morning-ish breakfasty kind of snacks.
1135
00:51:07.740 --> 00:51:10.260
It can be a scheduled over a lunch or a full lunch
1136
00:51:10.260 --> 00:51:13.500
would be provided or it can be a scheduled for afternoon
1137
00:51:13.500 --> 00:51:15.750
where afternoon you kind of stay awake,
1138
00:51:15.750 --> 00:51:17.283
snacks would be provided.
1139
00:51:18.300 --> 00:51:20.673
So that's where we are with that.
1140
00:51:21.540 --> 00:51:23.760
Any feedback on either of those dates
1141
00:51:23.760 --> 00:51:25.677
'cause I know sometimes we start to get into a lot
1142
00:51:25.677 --> 00:51:29.553
of stuff at, you know, October, November timeframe?
1143
00:51:31.198 --> 00:51:35.070
Mondays, both of them are Mondays.
1144
00:51:35.070 --> 00:51:39.900
And it is in person, there'll be no virtual component.
1145
00:51:39.900 --> 00:51:41.280
Corinne.
1146
00:51:41.280 --> 00:51:45.870
Hey there, last year I came up, I enjoyed it.
1147
00:51:45.870 --> 00:51:48.540
I know that when this was talked about the last meeting,
1148
00:51:48.540 --> 00:51:49.860
it was mentioned in the past,
1149
00:51:49.860 --> 00:51:54.600
there has been a meeting component to it and I am,
1150
00:51:54.600 --> 00:51:58.560
I would like to advocate for having a piece of it,
1151
00:51:58.560 --> 00:52:02.400
be a meeting because when we attend virtually,
1152
00:52:02.400 --> 00:52:05.370
gotta tell you, we're not seeing your faces
1153
00:52:05.370 --> 00:52:09.120
and at least I still like if I walked by some of you,
1154
00:52:09.120 --> 00:52:10.920
I'd have no idea who you are,
1155
00:52:10.920 --> 00:52:13.320
'cause I'm just not seeing your faces.
1156
00:52:13.320 --> 00:52:17.070
So to have a meeting if only to give the committee updates
1157
00:52:17.070 --> 00:52:20.670
or something to actually put more names
1158
00:52:20.670 --> 00:52:24.243
and faces together would really be wonderful for me.
1159
00:52:25.620 --> 00:52:26.760
I don't know if it makes a difference
1160
00:52:26.760 --> 00:52:28.530
that November 11th is Veterans Day.
1161
00:52:28.530 --> 00:52:30.820
I mean it's not a holiday for UVM,
1162
00:52:32.294 --> 00:52:35.430
it might be for some people, their kids (indistinct).
1163
00:52:35.430 --> 00:52:38.733
Which one most closely aligns with the November meeting?
1164
00:52:40.290 --> 00:52:42.440
So the November meeting would be the fifth.
1165
00:52:46.140 --> 00:52:47.289
So-
1166
00:52:47.289 --> 00:52:48.122
We can talk.
1167
00:52:48.122 --> 00:52:50.481
We can get into the meetings later on.
1168
00:52:50.481 --> 00:52:52.080
Okay.
1169
00:52:52.080 --> 00:52:54.243
And just real quick, any feedback,
1170
00:52:55.290 --> 00:52:58.413
morning versus lunch versus afternoon?
1171
00:52:59.730 --> 00:53:01.950
I would advocate for lunch
1172
00:53:01.950 --> 00:53:03.810
because one of the things I really enjoyed last year
1173
00:53:03.810 --> 00:53:05.850
was being able to sit down and have a meal
1174
00:53:05.850 --> 00:53:09.351
and have more time to talk to people across the table.
1175
00:53:09.351 --> 00:53:10.184
Okay.
1176
00:53:12.840 --> 00:53:15.150
All right, so we will finalize those.
1177
00:53:15.150 --> 00:53:17.190
We had reached out to the person who did it last year,
1178
00:53:17.190 --> 00:53:20.016
but we haven't heard back I think, right?
1179
00:53:20.016 --> 00:53:21.990
Heard back and I replied to an email from him a week ago,
1180
00:53:21.990 --> 00:53:23.160
but haven't heard back on that.
1181
00:53:23.160 --> 00:53:24.901
So we need to move this forward.
1182
00:53:24.901 --> 00:53:26.433
We just need to move forward,
1183
00:53:26.433 --> 00:53:28.890
and I think it's a nice opportunity to extend to Kara
1184
00:53:28.890 --> 00:53:30.960
and the wellness group and I'm really excited
1185
00:53:30.960 --> 00:53:32.780
to see what they can bring together.
1186
00:53:32.780 --> 00:53:34.470
So that sounds very promising.
1187
00:53:34.470 --> 00:53:36.180
So I'll just float this one other idea
1188
00:53:36.180 --> 00:53:39.600
which I wasn't aware of when I talked to them this morning.
1189
00:53:39.600 --> 00:53:43.230
They also offered if the timing works,
1190
00:53:43.230 --> 00:53:45.810
the OSHA center space over there as opposed to data center,
1191
00:53:45.810 --> 00:53:48.940
which I thought would have a nice little change of venue
1192
00:53:49.800 --> 00:53:52.770
as opposed to Davis where we've done it before.
1193
00:53:52.770 --> 00:53:56.550
So is, I see head shaking kind of like yes sort
1194
00:53:56.550 --> 00:53:59.700
of in the affirmatives about that space.
1195
00:53:59.700 --> 00:54:01.470
If the timing works out, we're looking,
1196
00:54:01.470 --> 00:54:05.100
it looks like folks are kind of like a lunchy kind of time.
1197
00:54:05.100 --> 00:54:05.933
Okay.
1198
00:54:07.950 --> 00:54:10.560
If the space is actually available over the lunch
1199
00:54:10.560 --> 00:54:11.790
or afternoon timeframe.
1200
00:54:11.790 --> 00:54:13.893
Otherwise it would probably be in Davis.
1201
00:54:15.480 --> 00:54:16.620
Yeah, well, that sounds nice.
1202
00:54:16.620 --> 00:54:18.480
I'm glad they offered that.
1203
00:54:18.480 --> 00:54:19.770
Yeah, I think that would be really fun.
1204
00:54:19.770 --> 00:54:21.120
They're very comfortable there
1205
00:54:21.120 --> 00:54:23.133
and that could be really great.
1206
00:54:24.330 --> 00:54:25.163
All right,
1207
00:54:25.163 --> 00:54:26.880
so it sounds like we're just gonna finalize the date.
1208
00:54:26.880 --> 00:54:29.640
If anybody has any feedback on the dates that they want
1209
00:54:29.640 --> 00:54:31.800
to email Alan, do so.
1210
00:54:31.800 --> 00:54:33.150
And then we'll try to find something
1211
00:54:33.150 --> 00:54:34.803
that best works for everyone.
1212
00:54:39.840 --> 00:54:41.163
If folks prefer,
1213
00:54:42.720 --> 00:54:46.743
I can just do a real quick teams form and send it out,
1214
00:54:46.743 --> 00:54:51.030
just you can check off which date works for you best,
1215
00:54:51.030 --> 00:54:54.780
and then the three timeframes, morning, noon, or afternoon.
1216
00:54:54.780 --> 00:54:56.610
That way you don't have to worry about emailing me
1217
00:54:56.610 --> 00:54:57.480
to send it out today.
1218
00:54:57.480 --> 00:55:01.670
Sure, that would be even better.
1219
00:55:01.670 --> 00:55:03.030
At large, people will also be invited.
1220
00:55:03.030 --> 00:55:04.200
They're not normally at this meeting,
1221
00:55:04.200 --> 00:55:08.730
but so everybody will be invited, not just representatives.
1222
00:55:08.730 --> 00:55:11.763
Think about a half a dozen or more at large folks.
1223
00:55:15.540 --> 00:55:19.230
Then I think we just have the benefits, fair tabling,
1224
00:55:19.230 --> 00:55:20.220
any updates on that?
1225
00:55:20.220 --> 00:55:24.240
Would that be you, Alan, with,
1226
00:55:24.240 --> 00:55:27.363
I think it's something we need volunteers for.
1227
00:55:28.920 --> 00:55:29.753
Where do we stand?
1228
00:55:29.753 --> 00:55:32.800
Yeah, so the benefits fair
1229
00:55:33.780 --> 00:55:36.241
and I might lean on you a little bit lean just
1230
00:55:36.241 --> 00:55:37.180
'cause you're in HR.
1231
00:55:37.180 --> 00:55:39.330
I know you're not necessarily directly involved
1232
00:55:39.330 --> 00:55:40.380
in the benefits fair, but-
1233
00:55:40.380 --> 00:55:43.170
So the idea was to have a staff council table
1234
00:55:43.170 --> 00:55:47.010
at the benefits fair where we could, you know,
1235
00:55:47.010 --> 00:55:49.320
just promote the different activities.
1236
00:55:49.320 --> 00:55:50.160
The reason being,
1237
00:55:50.160 --> 00:55:54.300
we are trying to actively increase our participation
1238
00:55:54.300 --> 00:55:56.853
in membership 'cause we have some openings.
1239
00:55:58.320 --> 00:56:01.710
There are specific positions for departments and colleges
1240
00:56:01.710 --> 00:56:04.323
and then there's at large membership openings.
1241
00:56:05.310 --> 00:56:06.720
So this would be an opportunity
1242
00:56:06.720 --> 00:56:08.850
to just share a little bit more about what we do.
1243
00:56:08.850 --> 00:56:10.950
There's still some confusion across campus
1244
00:56:10.950 --> 00:56:14.160
between the union and versus staff council.
1245
00:56:14.160 --> 00:56:18.180
So, but we would rely heavily on volunteers
1246
00:56:18.180 --> 00:56:21.750
to sign up to staff that table during that time.
1247
00:56:21.750 --> 00:56:26.750
So the benefits there is on Wednesday the sixth here
1248
00:56:27.990 --> 00:56:30.060
in Davis, it's all day.
1249
00:56:30.060 --> 00:56:35.060
I've got on my calendar from 8:00 AM to 3:30 PM that-
1250
00:56:35.643 --> 00:56:36.873
That November?
1251
00:56:37.808 --> 00:56:38.641
I think November 6th.
1252
00:56:38.641 --> 00:56:39.634
November 6th.
1253
00:56:39.634 --> 00:56:40.467
Yes.
1254
00:56:40.467 --> 00:56:41.700
Okay.
1255
00:56:41.700 --> 00:56:45.450
So the table would need coverage pretty much all day
1256
00:56:45.450 --> 00:56:46.620
in one way, shape, or form.
1257
00:56:46.620 --> 00:56:50.343
I will be here myself all day pretty much.
1258
00:56:52.230 --> 00:56:56.550
But again, if a form, I can put another form together,
1259
00:56:56.550 --> 00:56:59.460
send that out to folks and kind of break it
1260
00:56:59.460 --> 00:57:01.842
down into one hour slot, like eight to nine,
1261
00:57:01.842 --> 00:57:03.360
nine to 10, 10 to 11.
1262
00:57:03.360 --> 00:57:06.420
And if you are able to actually do a sign on genius,
1263
00:57:06.420 --> 00:57:08.670
that's easier for something like this.
1264
00:57:08.670 --> 00:57:10.980
Do you think that one hour increments are appropriate
1265
00:57:10.980 --> 00:57:13.230
or would you be looking for like something smaller
1266
00:57:13.230 --> 00:57:17.850
like half an hour or I don't know what everybody's job
1267
00:57:17.850 --> 00:57:18.750
is like or, you know,
1268
00:57:18.750 --> 00:57:22.200
if it's a big ask for an hour or hours is okay?
1269
00:57:26.134 --> 00:57:28.551
(indistinct)
1270
00:57:31.170 --> 00:57:34.410
So along with that, not to,
1271
00:57:34.410 --> 00:57:36.010
the volunteer (indistinct) here.
1272
00:57:40.200 --> 00:57:42.390
I think Susan mentioned it a little earlier
1273
00:57:42.390 --> 00:57:47.390
about the volunteering for the holiday bazaar.
1274
00:57:49.170 --> 00:57:52.860
That request will just go out to the campus as a whole
1275
00:57:52.860 --> 00:57:55.740
in November.
1276
00:57:55.740 --> 00:57:57.570
Social committee certainly almost all the members
1277
00:57:57.570 --> 00:57:59.330
of the social committee are gonna be working
1278
00:57:59.330 --> 00:58:01.260
at the bazaar one way, shape, or form.
1279
00:58:01.260 --> 00:58:03.033
I will be there of course all day.
1280
00:58:04.044 --> 00:58:07.260
But if you do have time on that day to volunteer,
1281
00:58:07.260 --> 00:58:08.550
there's all kinds of different roles,
1282
00:58:08.550 --> 00:58:12.810
they move in staff to the raffle table, the big sale table,
1283
00:58:12.810 --> 00:58:14.417
help vendors out if they need a break
1284
00:58:14.417 --> 00:58:16.533
at the different things, move out time.
1285
00:58:17.700 --> 00:58:21.300
So that'll be going up in the end of November staff line.
1286
00:58:21.300 --> 00:58:23.370
Certainly another requirement from this group to do that,
1287
00:58:23.370 --> 00:58:26.253
but backyards.
1288
00:58:30.570 --> 00:58:34.080
And then we'll just open it up for staff council members
1289
00:58:34.080 --> 00:58:36.450
to bring up any kinda new business thoughts
1290
00:58:36.450 --> 00:58:37.980
or concerns they might have.
1291
00:58:40.543 --> 00:58:42.780
And we had a lot of good discussion earlier,
1292
00:58:42.780 --> 00:58:44.583
so maybe we covered it already.
1293
00:58:45.930 --> 00:58:49.053
Anybody else in Teams land have anything they wanna add?
1294
00:58:50.460 --> 00:58:52.113
Any questions for me?
1295
00:58:53.550 --> 00:58:54.750
Yes.
1296
00:58:54.750 --> 00:58:57.720
Last month I think you mentioned something
1297
00:58:57.720 --> 00:59:01.773
about us talking about how we communicate out,
1298
00:59:03.000 --> 00:59:05.790
and I don't know what the plan is, discuss that.
1299
00:59:05.790 --> 00:59:07.320
No, thank you for bringing that up.
1300
00:59:07.320 --> 00:59:12.153
So it's something that we were just discussing, Jen, myself.
1301
00:59:13.230 --> 00:59:17.070
And so the question is,
1302
00:59:17.070 --> 00:59:20.070
how do we best communicate with our constituents?
1303
00:59:20.070 --> 00:59:22.110
There's a lot of information we discussed here,
1304
00:59:22.110 --> 00:59:24.780
a lot of information we get from CDO leadership.
1305
00:59:24.780 --> 00:59:26.523
How do we share that?
1306
00:59:27.750 --> 00:59:30.300
And I think, you know, if you think about the union,
1307
00:59:30.300 --> 00:59:33.690
they have a very direct mechanism for sharing information
1308
00:59:33.690 --> 00:59:38.097
and ours is very departmental division of college dependent.
1309
00:59:39.390 --> 00:59:43.560
So one of the thoughts is to kind of come
1310
00:59:43.560 --> 00:59:46.530
to maybe a consensus of standardizing
1311
00:59:46.530 --> 00:59:47.970
that process a little bit more.
1312
00:59:47.970 --> 00:59:51.300
Like, what can we offer council members
1313
00:59:51.300 --> 00:59:52.967
as like some tools for doing that?
1314
00:59:52.967 --> 00:59:54.870
'Cause right now it's very open-ended,
1315
00:59:54.870 --> 00:59:58.920
maybe you send emails, maybe you send, you know,
1316
00:59:58.920 --> 01:00:03.920
texts or Teams meeting or Teams chats or you post something.
1317
01:00:05.250 --> 01:00:08.853
So maybe creating more like a toolbox or a framework,
1318
01:00:09.750 --> 01:00:14.370
not all, you know, not one size fits all sort of thing.
1319
01:00:14.370 --> 01:00:16.200
But right now, it's a little open-ended,
1320
01:00:16.200 --> 01:00:18.093
and I think we wanna do better.
1321
01:00:20.100 --> 01:00:24.360
There's some thought about putting a committee together
1322
01:00:24.360 --> 01:00:29.360
for that, which we're gonna discuss more in future meeting.
1323
01:00:29.370 --> 01:00:32.160
But if you have ideas,
1324
01:00:32.160 --> 01:00:35.160
I think at this point I'd like to maybe ask
1325
01:00:35.160 --> 01:00:38.370
if you have thoughts or ideas on great way
1326
01:00:38.370 --> 01:00:41.550
to share information that people pay attention to,
1327
01:00:41.550 --> 01:00:43.020
'cause we're really overloaded,
1328
01:00:43.020 --> 01:00:44.733
which is the other problem, right?
1329
01:00:46.080 --> 01:00:49.290
Forward those to Alan and he'll create like a folder
1330
01:00:49.290 --> 01:00:52.683
for how to communicate with your constituents.
1331
01:00:54.060 --> 01:00:56.880
And then maybe we can put just together a little toolbox
1332
01:00:56.880 --> 01:00:59.370
and share that with everyone,
1333
01:00:59.370 --> 01:01:02.850
and maybe if appropriate put some expectations around that.
1334
01:01:02.850 --> 01:01:05.130
Like after a staff council meeting,
1335
01:01:05.130 --> 01:01:08.940
pick one of these three ways to share that information.
1336
01:01:08.940 --> 01:01:12.960
And then I think maybe we can get some traction
1337
01:01:12.960 --> 01:01:15.930
on making sure that that information is moving
1338
01:01:15.930 --> 01:01:18.303
out into the greater staff.
1339
01:01:19.710 --> 01:01:20.710
How does that sound?
1340
01:01:21.565 --> 01:01:22.410
Good.
1341
01:01:22.410 --> 01:01:23.370
That's helpful.
1342
01:01:23.370 --> 01:01:27.963
And I'm still navigating in my own unit how to do this.
1343
01:01:28.890 --> 01:01:31.920
We have a newsletter that goes out every month.
1344
01:01:31.920 --> 01:01:35.460
So, I'm trying to see if I can't have her card
1345
01:01:35.460 --> 01:01:36.600
out the corner for me.
1346
01:01:36.600 --> 01:01:37.470
Yeah.
1347
01:01:37.470 --> 01:01:39.930
But info hasn't gone out yet,
1348
01:01:39.930 --> 01:01:42.990
so I haven't seen what that actually would look like.
1349
01:01:42.990 --> 01:01:45.753
Do most of you have departmental staff meetings?
1350
01:01:48.090 --> 01:01:49.110
No.
1351
01:01:49.110 --> 01:01:51.690
Yeah, but I'm not reaching a fraction
1352
01:01:51.690 --> 01:01:54.900
of a college, the next extension, current.
1353
01:01:54.900 --> 01:01:56.760
Yeah, okay.
1354
01:01:56.760 --> 01:01:57.863
Twice a year.
1355
01:01:57.863 --> 01:01:59.160
Yeah, twice a year.
1356
01:01:59.160 --> 01:02:02.220
Helpful too, like when an event is coming up,
1357
01:02:02.220 --> 01:02:05.790
staff council then either the day of or the day before,
1358
01:02:05.790 --> 01:02:07.657
to give them a heads up so they can plan for it
1359
01:02:07.657 --> 01:02:09.240
'cause it gets overwhelming,
1360
01:02:09.240 --> 01:02:10.550
all this information to keep track of.
1361
01:02:10.550 --> 01:02:14.190
But if you bring, if you're able to remember yourself
1362
01:02:14.190 --> 01:02:17.640
to send it out like that day or the day before,
1363
01:02:17.640 --> 01:02:18.810
so it's fresh in their mind,
1364
01:02:18.810 --> 01:02:21.607
then they're like, oh yeah, let's do it, you know?
1365
01:02:21.607 --> 01:02:24.655
I stay on the group chat with the same thing
1366
01:02:24.655 --> 01:02:26.660
like the day before, reminder, this is coming up,
1367
01:02:26.660 --> 01:02:28.973
if anyone wants to join, oh yeah, put it together,
1368
01:02:28.973 --> 01:02:31.342
a group and walk over together, right?
1369
01:02:31.342 --> 01:02:32.175
Yeah.
1370
01:02:32.175 --> 01:02:33.008
(people chattering)
1371
01:02:33.008 --> 01:02:33.841
Yeah, that same one.
1372
01:02:33.841 --> 01:02:34.833
Departmental lift serve.
1373
01:02:35.847 --> 01:02:37.590
Yeah, and sometimes I found it really handy
1374
01:02:37.590 --> 01:02:39.420
just to do like a meeting planner
1375
01:02:39.420 --> 01:02:41.220
because then it's on people's calendar
1376
01:02:41.220 --> 01:02:44.790
and they can choose like they're aware of it, you know,
1377
01:02:44.790 --> 01:02:46.350
this is going on.
1378
01:02:46.350 --> 01:02:49.150
Oh great, I can make it for a piece of it or some of it.
1379
01:02:50.100 --> 01:02:51.270
So that's another tool.
1380
01:02:51.270 --> 01:02:53.220
Does staff council have that actually
1381
01:02:53.220 --> 01:02:55.800
where you could like follow the email
1382
01:02:55.800 --> 01:02:58.350
and have it like see the calendar on your calendar?
1383
01:02:59.191 --> 01:03:00.960
You know, how you can add other people's calendars
1384
01:03:00.960 --> 01:03:02.793
to your calendar in Outlook?
1385
01:03:03.630 --> 01:03:05.160
You can like pull it up and see people.
1386
01:03:05.160 --> 01:03:07.920
I wonder if their, like sub council can have
1387
01:03:07.920 --> 01:03:10.650
with your email address, can have-
1388
01:03:10.650 --> 01:03:11.970
So that (indistinct) council calendar.
1389
01:03:11.970 --> 01:03:13.320
Yeah, and you have it added
1390
01:03:13.320 --> 01:03:14.663
to your personal calendar,
1391
01:03:14.663 --> 01:03:18.930
you can like click the toggle that on and off,
1392
01:03:18.930 --> 01:03:19.763
if that makes sense.
1393
01:03:19.763 --> 01:03:22.826
Well, yeah, just to get (indistinct) in general.
1394
01:03:22.826 --> 01:03:24.930
(people chattering)
1395
01:03:24.930 --> 01:03:28.443
Moving away, well, actually we do have that,
1396
01:03:31.052 --> 01:03:36.052
and it was used to help populate our events calendar.
1397
01:03:36.360 --> 01:03:37.950
The old one?
1398
01:03:37.950 --> 01:03:39.423
Yeah, on the website.
1399
01:03:40.992 --> 01:03:44.790
So I'm not sure, and I have,
1400
01:03:44.790 --> 01:03:47.970
so I haven't been using it very much this year at all
1401
01:03:47.970 --> 01:03:50.700
because moving to Localist, so if,
1402
01:03:50.700 --> 01:03:53.070
and I'm pretty sure, and Liz,
1403
01:03:53.070 --> 01:03:54.750
correct me if I'm wrong or anybody else that's familiar
1404
01:03:54.750 --> 01:03:56.970
with the new Localist calendar,
1405
01:03:56.970 --> 01:03:58.680
is when there's an event in there,
1406
01:03:58.680 --> 01:03:59.760
which I've started to use,
1407
01:03:59.760 --> 01:04:02.340
there's actually the little icon on there
1408
01:04:02.340 --> 01:04:04.040
that you can add to your calendar.
1409
01:04:04.920 --> 01:04:07.350
But you have to know to go into,
1410
01:04:07.350 --> 01:04:11.130
to the events calendar to do that.
1411
01:04:11.130 --> 01:04:15.390
So when I put an event into the Localist,
1412
01:04:15.390 --> 01:04:19.050
it now, it feeds to the university-wide calendar,
1413
01:04:19.050 --> 01:04:23.010
it feeds to the staff council Localist calendar,
1414
01:04:23.010 --> 01:04:26.100
which is a subset of the university-wide calendar,
1415
01:04:26.100 --> 01:04:28.473
but it also feeds to our website calendar.
1416
01:04:29.955 --> 01:04:30.870
And in all those places,
1417
01:04:30.870 --> 01:04:33.540
it looks exactly the same that you click on it.
1418
01:04:33.540 --> 01:04:34.770
So you can click on the little,
1419
01:04:34.770 --> 01:04:36.840
so I think it's a little like sideways trying,
1420
01:04:36.840 --> 01:04:39.540
like a beak feeling to add it to your calendar or share
1421
01:04:39.540 --> 01:04:41.280
or something like that.
1422
01:04:41.280 --> 01:04:44.445
My suggestion was school, I'll have to go (indistinct).
1423
01:04:44.445 --> 01:04:48.840
No, it's a good idea because that's how we used
1424
01:04:48.840 --> 01:04:50.010
to manage all that kind of stuff.
1425
01:04:50.010 --> 01:04:53.430
Well, what populations look at the UVM events calendar,
1426
01:04:53.430 --> 01:04:54.263
right?
1427
01:04:54.263 --> 01:04:55.500
Is that something that you're all doing?
1428
01:04:55.500 --> 01:04:57.150
I don't look at that calendar.
1429
01:04:57.150 --> 01:04:59.640
So again, you know,
1430
01:04:59.640 --> 01:05:03.420
this is the big piece about communications in general,
1431
01:05:03.420 --> 01:05:06.380
like finding out how people use things
1432
01:05:06.380 --> 01:05:08.190
or how they receive things.
1433
01:05:08.190 --> 01:05:11.850
And I think that's complex because it's changing so rapidly.
1434
01:05:11.850 --> 01:05:14.580
We add more systems, we added Zoom, we added Teams,
1435
01:05:14.580 --> 01:05:15.993
we added Outlook.
1436
01:05:17.430 --> 01:05:22.430
So let's think on that and let's try and identify like five,
1437
01:05:23.190 --> 01:05:28.190
five simple ways to share information,
1438
01:05:30.930 --> 01:05:32.910
and then we'll do a practice.
1439
01:05:32.910 --> 01:05:36.540
We'll trial it out and see and get some feedback on that,
1440
01:05:36.540 --> 01:05:38.430
in over the next couple months.
1441
01:05:38.430 --> 01:05:39.600
I have a question.
1442
01:05:39.600 --> 01:05:40.593
Yep.
1443
01:05:40.593 --> 01:05:41.847
For you, maybe brain distract (indistinct).
1444
01:05:41.847 --> 01:05:42.680
Okay.
1445
01:05:42.680 --> 01:05:45.480
On the calendar of events at the top,
1446
01:05:45.480 --> 01:05:50.480
you can search by places, events, groups, and departments.
1447
01:05:50.550 --> 01:05:52.230
But I didn't know if groups
1448
01:05:52.230 --> 01:05:57.230
could include the filterable groups or like sports club,
1449
01:05:58.710 --> 01:06:01.620
fraternity, sorority, departmental organizations.
1450
01:06:01.620 --> 01:06:06.620
I didn't know if like staff or faculty
1451
01:06:06.720 --> 01:06:08.490
or staff council could be a group
1452
01:06:08.490 --> 01:06:11.490
that you could sort by on there as an easy way to go.
1453
01:06:11.490 --> 01:06:14.490
I know there's another way, like if once you're searching,
1454
01:06:14.490 --> 01:06:17.790
another filter will pop up or if you scroll down,
1455
01:06:17.790 --> 01:06:19.860
there's another filter that's,
1456
01:06:19.860 --> 01:06:21.630
sorry, I'm being vague because I don't know the answer,
1457
01:06:21.630 --> 01:06:24.300
but there's audience is also a filter,
1458
01:06:24.300 --> 01:06:26.760
but that's not one of the initial filters
1459
01:06:26.760 --> 01:06:29.700
on the search button, it's in a separate filter.
1460
01:06:29.700 --> 01:06:31.380
And I guess also audience,
1461
01:06:31.380 --> 01:06:34.530
there's faculty and staff on here,
1462
01:06:34.530 --> 01:06:37.890
and I didn't know, this is my gone agenda,
1463
01:06:37.890 --> 01:06:42.690
but like if we could move towards the word employee
1464
01:06:42.690 --> 01:06:46.260
versus faculty or staff or I'm wondering which events are
1465
01:06:46.260 --> 01:06:48.690
for faculty only or staff only,
1466
01:06:48.690 --> 01:06:51.270
or how many people are having to go into the calendar events
1467
01:06:51.270 --> 01:06:53.310
and always tag faculty and staff
1468
01:06:53.310 --> 01:06:56.730
or how many times an employee event,
1469
01:06:56.730 --> 01:06:58.830
the person who creates it, the faculty person.
1470
01:06:58.830 --> 01:07:02.160
So they forget to tag staff even though it's open
1471
01:07:02.160 --> 01:07:03.180
or vice versa.
1472
01:07:03.180 --> 01:07:04.013
Do you know what I mean?
1473
01:07:04.013 --> 01:07:05.960
Maybe breaking down some of those barriers.
1474
01:07:05.960 --> 01:07:07.220
Exactly.
1475
01:07:07.220 --> 01:07:08.053
Exactly.
1476
01:07:08.053 --> 01:07:08.886
So, I don't know.
1477
01:07:08.886 --> 01:07:11.490
So just like, it's like an extra step to remember
1478
01:07:11.490 --> 01:07:13.230
to include all the groups.
1479
01:07:13.230 --> 01:07:15.210
I mean a lot of people that are making sense too
1480
01:07:15.210 --> 01:07:17.160
are like the StratCom embedded people
1481
01:07:17.160 --> 01:07:18.900
who I'm sure understand the creation
1482
01:07:18.900 --> 01:07:20.820
of these events more so.
1483
01:07:20.820 --> 01:07:22.920
But yes, I guess just some questions
1484
01:07:22.920 --> 01:07:24.570
around filtering on audience
1485
01:07:24.570 --> 01:07:29.570
and then could employee be an audience versus just faculty?
1486
01:07:29.820 --> 01:07:30.843
I like that.
1487
01:07:33.570 --> 01:07:34.590
Jump on your agenda
1488
01:07:34.590 --> 01:07:39.570
because my P is that postdocs are seemingly excluded
1489
01:07:39.570 --> 01:07:41.987
from a lot of communications because (indistinct).
1490
01:07:43.620 --> 01:07:44.550
Yeah.
1491
01:07:44.550 --> 01:07:46.335
And their employees, right?
1492
01:07:46.335 --> 01:07:51.335
So again, going back to that kind of global idea of employee
1493
01:07:52.350 --> 01:07:54.930
and then I think if there's something super specific
1494
01:07:54.930 --> 01:07:59.083
to faculty, the senate might be able to address that, right?
1495
01:08:02.010 --> 01:08:02.843
I like that.
1496
01:08:09.810 --> 01:08:12.210
And that was on the calendar search?
1497
01:08:12.210 --> 01:08:15.971
Calendar of events, calendar look list.
1498
01:08:15.971 --> 01:08:17.638
It's got a filter.
1499
01:08:20.850 --> 01:08:24.750
Yeah, and that's always nice to have some things
1500
01:08:24.750 --> 01:08:27.540
that might be able to be changed quickly, right?
1501
01:08:27.540 --> 01:08:30.987
So if that's just a matter of like adding and, you know,
1502
01:08:30.987 --> 01:08:32.940
StratCom can easily, you know,
1503
01:08:32.940 --> 01:08:34.260
I'm just making this up right now,
1504
01:08:34.260 --> 01:08:37.530
but then, you know, that could be a real game changer
1505
01:08:37.530 --> 01:08:39.330
and something that we can do right away
1506
01:08:39.330 --> 01:08:41.760
where some of these other things might be pushed out,
1507
01:08:41.760 --> 01:08:44.850
because they're larger projects and things like that.
1508
01:08:44.850 --> 01:08:47.163
I always like to see results.
1509
01:08:48.060 --> 01:08:51.000
It's always self-fulfilling to accomplish something
1510
01:08:51.000 --> 01:08:53.607
and make things easier for people, right?
1511
01:08:53.607 --> 01:08:54.843
So, I love this.
1512
01:08:55.860 --> 01:08:56.823
Anybody else?
1513
01:09:00.330 --> 01:09:03.990
Anybody on Teams, in the chat?
1514
01:09:03.990 --> 01:09:04.923
Anything else?
1515
01:09:06.390 --> 01:09:09.900
All right, we'll call the meeting adjourned at 1:21.
1516
01:09:09.900 --> 01:09:12.900
Thanks again for coming and sharing,
1517
01:09:12.900 --> 01:09:16.450
and really excited about the next couple months.
1518
01:09:16.450 --> 01:09:18.703
(indistinct)
1519
01:09:18.703 --> 01:09:19.536
Thank you.
1520
01:09:19.536 --> 01:09:24.243
Yes, they have cheesy garlic breadstick.