WEBVTT

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(people laughing and speaking indistinctly)

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<v ->Hi everyone online.</v>

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Do you wanna start the meeting again?

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<v ->I will start the meeting again.</v>

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Sorry about that technology glitch.

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Can we just get confirmation

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that you can hear us on Teams?

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<v ->We can hear you.</v>
<v ->I can hear you.</v>

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<v ->We can hear you.</v>

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<v ->Wonderful, thank you.</v>

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Could you hear me the first time or just now?

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<v ->Just now.</v>

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<v ->Just now.</v>

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(people speaking indistinctly)

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<v ->February staff council meeting, take two.</v>

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Officially called to order at 12:09,

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and Jen, I invite you to do your piece.

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<v ->Everyone should have received a copy</v>

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of the minutes from the January 3rd meeting.

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Can I have a motion to approve the minutes?

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Thank you.

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Can I have a motion, a second? Oh my god.

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Can someone second the motion?

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<v ->Yeah.</v>

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<v ->Is there any discussion?</v>

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No, great.

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Everyone in favor of approving the minutes,

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please raise your hand.

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<v ->Staff council meeting? Come on in.</v>

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<v ->Anyone who does not approve the minutes,</v>

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please raise your hand.

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No abstention. Thank you.

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(people speaking indistinctly)

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<v ->At this time I'd like to open it up</v>

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to public comment period,

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so this is an opportunity for non-staff council members

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to raise or address issues

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that are otherwise not included on the agenda.

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If we have anybody with us today

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who's not a member of council and wants to say anything?

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Go ahead.

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<v ->No, no, that's showing that I'm not a member.</v>

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<v ->(indistinct) We're Master's students</v>

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in the UVM HESA program,

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and one of our assignments was

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to attend a staff council meeting.

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(people speaking indistinctly)

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<v ->We're glad to have you. Thank you for joining.</v>

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<v ->Higher Education and Student Affairs Administration,</v>

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the Master's program.

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<v ->We technically can have students on staff council, so.</v>

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(people speaking indistinctly)

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All right, if we don't have any comments or issues raised,

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I would like to turn it over to Alan

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to introduce our new representatives.

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<v ->Yeah, so we have two new people</v>

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who have joined staff council from the respective areas.

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And so I will introduce Doug,

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if you want to give your quick bio of yourself.

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The camera's over there if you wanna look at camera.

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<v ->Hi, my name's Doug Stewart.</v>

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I work in Student Governance Association

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in the business office there.

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New to UVM, working at UVM.

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I've been here just outside my probation this period,

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six, seven months at this point.

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So happy to be able to join the council.

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Just looking to connect with more people

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and get to know kind what's going on

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outside my little bubble of SGA

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in Davis Center where I hit home.

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So that's kind of the gist of it all. Yeah.

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Went to UVM a long time ago, graduated in '98

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and worked in the ski industry most of my career.

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So now kind of sitting at a desk doing accounting work,

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which is what I was trained for at UVM back in the day.

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Happy to do it again, but definitely a shift

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from what I was currently doing.

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<v ->Welcome.</v>
<v ->Welcome.</v>

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<v ->So I'm just reading comments</v>

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and so we also have Carly joining us from the Division

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of Inclusive Excellence.

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I'll be filling that seat that's been vacant

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for a little while, so welcome.

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Give yourself a little...

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<v ->Thank you.</v>

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Excuse me. Hi, my name's Carly Duran-Marrero.

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I use she, they pronouns.

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I serve as the educator

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for Inclusive Excellence in the Division

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of Inclusive Excellence.

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Tentative to be pending, given circumstance.

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And I am new to Vermont. I've only been here for six months.

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I previously was at the University

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of Minnesota doing student and staff

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and adjunct faculty development.

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And so that's a lot of what my role is now,

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is staff training, staff development as it relates to

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equity, intercultural competencies and skills.

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Yeah, I was raised in Minnesota.

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Graduated from my undergrad in 2020. That's a Q.

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And so I'm very excited to be here.

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<v ->Awesome, Carly. Thank you.</v>
<v ->Thank you.</v>

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<v ->Would you mind telling</v>

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us which committee you're serving at?

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<v ->I believe the Community Engagement Committee.</v>

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<v ->Community Engagement.</v>
<v ->Professional Development.</v>

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<v ->Professional Development. Wonderful. Great.</v>

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Thank you for joining.
<v ->Yep.</v>

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<v ->One of our goals when</v>

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Jen and I assumed these privileged roles was

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to see more members join staff council.

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So I think it's especially near

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and dear to my heart to see that

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we've met some of those goals.

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So appreciate you having us, having you with us. All right.

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We're gonna move to standing committee updates.

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The school chairs are gonna share with us what's going on

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with their committees please.

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Alright. How about the social committee?

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Is Susan gonna? Yep, there we are. Hi.

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<v ->So we've sold out of all 40 "Little Mermaid" tickets</v>

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for the Saturday matinee on April 12th

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at 1:00pm, so that's great.

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And the Palatine/Valentine sales are ongoing

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through February 6th.

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Diane will be picking up the orders

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and trying to sort them,

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depending on the number on February 10th.

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And then they will be available for pickup

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from the staff council office on February 11th and 12th.

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And probably 13th I assume too.

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For those who haven't picked it up by then?

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<v ->No.</v>
<v ->No?</v>

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Are you not in the office? So just the 11th and 12th.

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<v ->They have been told the 11th</v>

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and 12th, if they haven't come by then,

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then we'll figure something else out. They'll be eaten.

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<v ->Okay.</v>

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<v ->They will be eaten.</v>
<v ->Yeah.</v>

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<v ->Personal stash. Me and Diane.</v>

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<v ->I think it was figured out a way</v>

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to include extension and remote folks.

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(people speaking indistinctly)

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<v ->Staff line.</v>
<v ->Well two dates, right?</v>

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<v ->Yeah. 12 13th,</v>
<v ->The 12th</v>

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and the 13th, Susan is when they're picking up

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on Wednesday and Thursday.

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<v ->Okay, so we still have the 11th to sort then.</v>

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<v ->Correct.</v>
<v ->12th and the 13th.</v>

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Okay.
<v ->Thank you for that point.</v>

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<v ->Yeah, thank you.</v>

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I'm not sure how we're doing in terms of the sales,

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but I knew there were at least 40 items

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and 17 people that had placed orders at last count.

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I'm sure it's gone up since then.

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Also, we have our March skate night on Friday,

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March 28th, three open skate.

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You just need to bring your own skates to

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the UVM Gutterson Arena.

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And it's from 5:00 to 7:00pm is it at Gutters?

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It is at Gutterson, but 5:00 to 7:00pm.

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There'll be cookies just outside the rink area

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as opposed to in the lobby this year.

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Last year I had noted that the music didn't start till

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halfway through.

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Maybe Catherine had gotten there a little bit late.

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I'm not a good techie person

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or music person, so I will be there,

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but I'm not sure the music was necessary,

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but it did start halfway through.

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So hot cocoa and cookies,

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like I said, just outside the rink.

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So help spread the word about that.

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There were about three dozen people, I'd say,

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who enjoyed it last year.

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<v ->Nice.</v>
<v ->And...</v>

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<v ->It's a really fun event.</v>

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I think when I just plugged in my iPhone, Susan

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and there was somebody there that helped me do that.

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So maybe have a backup because the-

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<v ->Well, I don't have a playlist on my phone.</v>

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<v ->I just downloaded one, skate music.</v>

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But if you don't wanna do it,

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I'm just thinking maybe have somebody who does

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and then a backup.

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<v ->Okay.</v>
<v ->Just an idea.</v>

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<v ->I can send you a playlist.</v>

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<v ->I also don't have unlimited data, if it uses data.</v>

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Although I would be on UVM campus though.

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But there's wifi.

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<v ->It's such a joyful event</v>

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and it just really is like, you know,

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skating is very freeing and it's families

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and I've always enjoyed it when I've gone.

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<v ->It's a combination of people that-</v>

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<v ->Yeah, it is.</v>
<v ->They appreciated it.</v>

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They had fun.
<v ->Good.</v>

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<v ->I think we had light attendance last year</v>

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'cause it fell on a holiday weekend.

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It was Easter weekend last year.

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<v ->I think I broke my skate at the last one.</v>

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So not that back.

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Love the new skates.

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<v ->So those are things going on at the moment for us.</v>

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<v ->Thank you. How about PPD?</v>

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<v ->Good afternoon.</v>

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PPD, we're getting,

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starting excited about promoting our Cat Chat

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that's in March

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and happening on March 13th in (indistinct).

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And we are also excited about, we've been working closely

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with HR and specifically talent development

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and there's lots of things

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that they are getting underway in that area.

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And one of them is a lunch and learn series.

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And so what PPD is gonna do is occasionally going

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to sponsor a lunch and learn series.

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And so we'll pick something from the big list of all kinds

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of talent development opportunities

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and say, hey everybody, here's a date.

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We're all gonna do this together.

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Let's commit to it and do it.

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So we're kicking one off on Valentine's Day

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and it is a free lunch as well too.

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So, and it was, the information is in the staff

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council, staff line that went out this week.

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And it's specifically one that we try

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to make applicable to everybody.

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It's on Microsoft 365 and all the different tools

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and products and things that you can use in Microsoft 365.

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So we're excited to be collaborating with HR

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and helping them promote these

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professional development opportunities.

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So there will be more of those coming.

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We are also working

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with HR on collecting feedback on the performance evaluation

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process of which many people are going through right now.

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It's going to be revamped.

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So if folks have feedback, please reach out to any

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of us on the PPD, so we can share that with HR.

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And we are also looking at

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if there's other projects,

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other things we can focus our attention on,

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in particular things around your physical work environment

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because that is part of the charge of our committee.

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So yeah, I think that that is about it for us.

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Yeah.

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(people speaking indistinctly)

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<v ->Wasn't is the lunch and learn?</v>

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Just, I didn't, I couldn't get all your words.

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<v ->Is it free?</v>

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Is it the lunch free this one time, February 14th?

254
00:13:19.760 --> 00:13:23.240
Or are they providing lunch? I didn't mean to say freeze.

255
00:13:23.240 --> 00:13:27.200
<v ->The one on February 14th is, they are providing lunch.</v>

256
00:13:27.200 --> 00:13:28.033
It is free.

257
00:13:28.033 --> 00:13:30.620
You can register in person and get free lunch

258
00:13:30.620 --> 00:13:32.000
or if you don't wanna come in person,

259
00:13:32.000 --> 00:13:33.470
you can also register online.

260
00:13:33.470 --> 00:13:35.240
So it's both options.

261
00:13:35.240 --> 00:13:36.470
Unfortunately if you register online,

262
00:13:36.470 --> 00:13:39.710
they're not delivering lunch to you, you have to come yet.

263
00:13:39.710 --> 00:13:40.543
<v ->Sure.</v>
<v ->Why.</v>

264
00:13:40.543 --> 00:13:44.409
<v ->And, moving forward, some of the Lunch and Learn series</v>

265
00:13:44.409 --> 00:13:46.040
may have lunch, sometimes they may not,

266
00:13:46.040 --> 00:13:47.990
sometimes they just might have a sweet treat.

267
00:13:47.990 --> 00:13:51.710
It's gonna go back and forth, at least when the PPD

268
00:13:51.710 --> 00:13:54.650
sponsors and promotes one of them.

269
00:13:54.650 --> 00:13:57.445
<v ->Thank you (indistinct).</v>

270
00:13:57.445 --> 00:14:00.980
JP, is PPD gonna be working on the Affinity Groups

271
00:14:00.980 --> 00:14:04.480
or is that the community engagement group?

272
00:14:05.360 --> 00:14:07.250
<v ->We were excited to work on that,</v>

273
00:14:07.250 --> 00:14:09.470
but then it felt like we took a step back from that

274
00:14:09.470 --> 00:14:11.990
because it seemed like somebody that was,

275
00:14:11.990 --> 00:14:13.730
I know you were having meetings with the...

276
00:14:13.730 --> 00:14:16.040
if if we wanna step in and do it, we you're happy to,

277
00:14:16.040 --> 00:14:18.785
but if somebody else is doing it, that's fine as well too.

278
00:14:18.785 --> 00:14:20.930
We can step back from that.

279
00:14:20.930 --> 00:14:24.513
<v ->Make a quick comment that yes, thank you.</v>

280
00:14:26.300 --> 00:14:30.050
We just wanna update you that we have successfully engaged

281
00:14:30.050 --> 00:14:33.440
with the faculty senate to have a collaborative effort

282
00:14:33.440 --> 00:14:35.690
between faculty and staff.

283
00:14:35.690 --> 00:14:39.080
And so we're trying to flush out some of those details

284
00:14:39.080 --> 00:14:41.540
and then I think we'll be ready to move it down

285
00:14:41.540 --> 00:14:45.290
to a committee level for establishing groups.

286
00:14:46.550 --> 00:14:50.450
And just a really quick update here about that is that

287
00:14:50.450 --> 00:14:53.640
with the Affinity Groups, we already recognize

288
00:14:53.640 --> 00:14:55.110
that there are groups

289
00:14:55.110 --> 00:14:57.900
that exist on campus without the formality

290
00:14:57.900 --> 00:15:00.330
of the UVM affiliation.

291
00:15:00.330 --> 00:15:02.310
So we're gonna be leaning into those groups

292
00:15:02.310 --> 00:15:05.970
to maybe become more formalized if they so desire as like,

293
00:15:05.970 --> 00:15:10.290
kind of like our seeder groups, seed groups.

294
00:15:10.290 --> 00:15:12.150
And then what really stood out with our meeting

295
00:15:12.150 --> 00:15:15.567
with the faculty senate is having a group

296
00:15:16.890 --> 00:15:19.920
that really addresses people new to UVM

297
00:15:19.920 --> 00:15:23.490
and people new to UVM and Vermont

298
00:15:23.490 --> 00:15:27.510
and kind of looking at how do we create community around

299
00:15:27.510 --> 00:15:32.010
that and how do we help new people feel welcome

300
00:15:32.010 --> 00:15:35.510
at the university and welcome in the state

301
00:15:37.230 --> 00:15:41.220
when a lot of information is is not easily available.

302
00:15:41.220 --> 00:15:43.290
I will say there are a lot of people who've done a lot

303
00:15:43.290 --> 00:15:46.320
of work to find out about faith organizations

304
00:15:46.320 --> 00:15:50.850
and ethnic shops and I'm just scratching the surface here,

305
00:15:50.850 --> 00:15:53.683
but you know, when we hire talent,

306
00:15:55.350 --> 00:15:57.030
we want them to stay, right?

307
00:15:57.030 --> 00:16:00.750
So part of that is making people feel welcome

308
00:16:00.750 --> 00:16:05.100
and allowing them to live their authentic selves here.

309
00:16:05.100 --> 00:16:09.150
And so those are some of the priorities

310
00:16:09.150 --> 00:16:10.770
that the faculty senate mentioned

311
00:16:10.770 --> 00:16:12.960
because I think they're getting a lot

312
00:16:12.960 --> 00:16:17.580
of talent inquiries from across the country, specifically

313
00:16:17.580 --> 00:16:19.980
because of academic freedom.

314
00:16:19.980 --> 00:16:22.260
So there's a lot of pieces behind the scenes

315
00:16:22.260 --> 00:16:26.880
that are driving new people to Vermont and new people to UVM

316
00:16:26.880 --> 00:16:31.110
and we wanna be intentional about creating a very

317
00:16:31.110 --> 00:16:32.430
welcome community for that.

318
00:16:32.430 --> 00:16:37.180
So, it was a little long-winded, no surprise. But anyway.

319
00:16:39.060 --> 00:16:41.910
<v ->Hey Monica, maybe that's something we put on the staff</v>

320
00:16:41.910 --> 00:16:44.460
council exec board meeting is to decide

321
00:16:44.460 --> 00:16:48.150
who it best filters down to as far as that next step.

322
00:16:48.150 --> 00:16:52.483
<v ->Perfect. There's our first agenda item. Thank you.</v>

323
00:16:56.525 --> 00:16:57.358
<v ->Yes, of course.</v>

324
00:16:57.358 --> 00:16:58.908
<v ->The lunch and learn 12:00 to 1:00?</v>

325
00:16:58.908 --> 00:17:00.090
It doesn't say on the invite

326
00:17:00.090 --> 00:17:03.233
or staff line, I assume it's lunchtime?

327
00:17:03.233 --> 00:17:04.650
I just signed up.

328
00:17:05.550 --> 00:17:07.216
<v ->It is 12:00 to 1:00.</v>

329
00:17:07.216 --> 00:17:09.660
It is a 45 minute like structured period

330
00:17:09.660 --> 00:17:11.880
and then they have 15 minute for Q&amp;A.

331
00:17:11.880 --> 00:17:12.896
<v ->Sweet. Thank you.</v>

332
00:17:12.896 --> 00:17:15.396
I'm gonna send it to my group.

333
00:17:18.645 --> 00:17:20.190
<v ->Okay. Yes.</v>

334
00:17:20.190 --> 00:17:24.210
<v ->Is the interest in Affinity Groups based on race</v>

335
00:17:24.210 --> 00:17:27.990
or ethnic identity at all?
<v ->It can be.</v>

336
00:17:27.990 --> 00:17:28.823
<v ->Yeah.</v>

337
00:17:28.823 --> 00:17:32.073
<v ->We're really looking for these groups</v>

338
00:17:33.210 --> 00:17:36.420
to be circled around shared interests.

339
00:17:36.420 --> 00:17:41.253
That can be identities, that can be, you know, activities.

340
00:17:43.110 --> 00:17:47.527
And I think having as many different kinds of groups,

341
00:17:48.420 --> 00:17:50.650
there's a little of concern with the faculty senate

342
00:17:50.650 --> 00:17:51.850
that there's some people maybe

343
00:17:51.850 --> 00:17:56.850
that don't want the larger community to know their business.

344
00:17:57.760 --> 00:17:59.650
So we wanna be mindful of that.

345
00:17:59.650 --> 00:18:02.350
But really, and I think what the priority

346
00:18:02.350 --> 00:18:03.940
for faculty senate is

347
00:18:03.940 --> 00:18:07.150
what is the value in establishing the Affinity Group.

348
00:18:07.150 --> 00:18:08.890
And so the value is gonna be

349
00:18:08.890 --> 00:18:13.890
that you're gonna be having access to UVM resources.

350
00:18:13.990 --> 00:18:16.660
And then I think it's important for groups

351
00:18:16.660 --> 00:18:20.200
that are considering this to have a conversation around,

352
00:18:20.200 --> 00:18:23.920
you know, are we okay with being visible?

353
00:18:23.920 --> 00:18:26.980
And the other piece that hasn't had an opportunity

354
00:18:26.980 --> 00:18:29.230
to come forward but has the potential

355
00:18:29.230 --> 00:18:32.380
for the future is it gives these organizations a much

356
00:18:32.380 --> 00:18:34.480
stronger voice on campus.

357
00:18:34.480 --> 00:18:36.790
So if you're trying to work

358
00:18:36.790 --> 00:18:40.720
with senior administration on an initiative, something,

359
00:18:40.720 --> 00:18:45.280
even like bringing a speaker to campus, you will have,

360
00:18:45.280 --> 00:18:47.650
you know, a certain amount of legitimacy

361
00:18:47.650 --> 00:18:50.150
by being a UVM Affinity Group.

362
00:18:52.300 --> 00:18:56.920
<v ->My question is based around at other institutions,</v>

363
00:18:56.920 --> 00:19:00.040
the model is usually that the staff council as well

364
00:19:00.040 --> 00:19:03.490
as the faculty senate in accordance with any

365
00:19:03.490 --> 00:19:06.250
union relationships simultaneously would curate,

366
00:19:06.250 --> 00:19:09.910
for example, like a Black staff and faculty association.

367
00:19:09.910 --> 00:19:10.743
<v ->Okay.</v>
<v ->So then resources</v>

368
00:19:10.743 --> 00:19:12.250
are funneled into that

369
00:19:12.250 --> 00:19:14.710
or Latino staff and faculty association.

370
00:19:14.710 --> 00:19:16.660
And so I'm curious if there's a certain model

371
00:19:16.660 --> 00:19:18.700
that we're trying to move into

372
00:19:18.700 --> 00:19:21.760
or if this is beginnings of possibility.

373
00:19:21.760 --> 00:19:22.593
<v ->It's the beginning.</v>
<v ->Okay.</v>

374
00:19:22.593 --> 00:19:25.010
But we'd like to recruit you.

375
00:19:27.115 --> 00:19:31.030
<v ->Okay, great. I can be supportive of that.</v>

376
00:19:31.030 --> 00:19:32.590
<v ->I love that. Thank you.</v>

377
00:19:32.590 --> 00:19:36.923
<v ->Thank you so much. JP, I didn't cut you off did I?</v>

378
00:19:37.780 --> 00:19:42.220
<v ->Nope, that was it. Send me your questions.</v>

379
00:19:42.220 --> 00:19:43.637
<v ->What about CBB?</v>

380
00:19:47.320 --> 00:19:51.280
<v ->I don't sadly have much to report from CBB.</v>

381
00:19:51.280 --> 00:19:55.870
Our next meeting is actually coming up next week,

382
00:19:55.870 --> 00:19:58.780
sorry, in two weeks, the 19th.

383
00:19:58.780 --> 00:20:01.570
So at this time we don't really have much

384
00:20:01.570 --> 00:20:03.460
to update you all on.

385
00:20:03.460 --> 00:20:05.110
We do have our current project list.

386
00:20:05.110 --> 00:20:09.280
We did have a great guest speaker as well come in

387
00:20:09.280 --> 00:20:11.197
and talk to us from HR,

388
00:20:13.645 --> 00:20:14.740
but that's about it.

389
00:20:14.740 --> 00:20:15.573
Sorry.

390
00:20:16.510 --> 00:20:18.843
<v ->No that's fine. Thank you.</v>

391
00:20:20.620 --> 00:20:24.730
And then I guess we have community engagement please.

392
00:20:24.730 --> 00:20:26.147
<v ->Yes. Thank you.</v>

393
00:20:27.596 --> 00:20:31.429
So we met what feels like a long time ago now,

394
00:20:33.400 --> 00:20:37.400
but our primary updates will be upcoming events.

395
00:20:38.320 --> 00:20:43.240
So February 12th is a busy day in community engagement land.

396
00:20:43.240 --> 00:20:47.990
We have on that Wednesday, February 12th from 12:00 to 1:00,

397
00:20:47.990 --> 00:20:49.850
the book club meeting.

398
00:20:49.850 --> 00:20:52.430
It is a hybrid meeting with tea and snacks.

399
00:20:52.430 --> 00:20:56.013
If you join in person there is an RSVP link

400
00:20:56.990 --> 00:21:01.040
and more details that came out in staff line this morning.

401
00:21:01.040 --> 00:21:02.623
So that's February 12th, 12:00 to 1:00

402
00:21:02.623 --> 00:21:04.430
in the US foundation room.

403
00:21:04.430 --> 00:21:08.180
And then also that day, later in the day

404
00:21:08.180 --> 00:21:11.810
there is the staff art show opening

405
00:21:11.810 --> 00:21:15.143
in the Davis Center from 4:30 to 6:30pm.

406
00:21:17.173 --> 00:21:20.690
So the staff art show is happening,

407
00:21:20.690 --> 00:21:24.080
I believe it's on the fourth floor of the Davis Center

408
00:21:24.080 --> 00:21:28.296
and we have been having our Tuesday Traipse.

409
00:21:28.296 --> 00:21:30.710
There's a group that would've gone out today.

410
00:21:30.710 --> 00:21:33.140
They go out every Tuesday at 12:15.

411
00:21:33.140 --> 00:21:37.790
I was very thankful to be able to join the group last week

412
00:21:37.790 --> 00:21:41.420
and we had a half dozen people so it was nice

413
00:21:41.420 --> 00:21:43.970
to get out in the sunshine even though it was

414
00:21:43.970 --> 00:21:44.803
about five degrees.

415
00:21:44.803 --> 00:21:48.053
So that group is going out consistently

416
00:21:49.250 --> 00:21:51.417
and we'd love to have you.

417
00:21:53.360 --> 00:21:54.277
That's all.

418
00:21:56.750 --> 00:21:59.360
<v ->Chelsea, quick question of clarification.</v>

419
00:21:59.360 --> 00:22:00.193
<v ->Yes.</v>

420
00:22:00.193 --> 00:22:02.330
<v ->On the Tuesday Traipse is, am I correct in saying</v>

421
00:22:02.330 --> 00:22:04.790
that's currently just running through February

422
00:22:04.790 --> 00:22:05.960
and then you're gonna reevaluate it?

423
00:22:05.960 --> 00:22:07.700
Is that correct?

424
00:22:07.700 --> 00:22:10.220
<v ->I believe that's the plan.</v>

425
00:22:10.220 --> 00:22:12.137
Depending on attendance

426
00:22:13.940 --> 00:22:17.270
and attendance patterns, we would revisit

427
00:22:17.270 --> 00:22:20.180
and see if there's a model

428
00:22:20.180 --> 00:22:23.000
that would suit you know, the purpose better.

429
00:22:23.000 --> 00:22:27.530
This was kind of imagined as partly a winter activity.

430
00:22:27.530 --> 00:22:30.030
It helps to get some momentum.

431
00:22:32.390 --> 00:22:33.715
But how many people Tuesday...

432
00:22:33.715 --> 00:22:36.650
I see a question in the chat.

433
00:22:36.650 --> 00:22:38.570
I've gone when it's about four

434
00:22:38.570 --> 00:22:42.530
but I've also gone when we've had like six or seven

435
00:22:42.530 --> 00:22:44.720
or maybe there were eight of us.

436
00:22:44.720 --> 00:22:45.970
It's hard to...

437
00:22:48.800 --> 00:22:50.930
I wasn't particularly counting

438
00:22:50.930 --> 00:22:53.540
but it, you know, we've had enough people

439
00:22:53.540 --> 00:22:56.000
that it really helps to stay motivated

440
00:22:56.000 --> 00:22:58.083
to go get some vitamin D.

441
00:22:59.810 --> 00:23:00.643
<v ->Yeah.</v>

442
00:23:00.643 --> 00:23:03.290
So I'm just curious about

443
00:23:03.290 --> 00:23:04.910
how well the promotion is going

444
00:23:04.910 --> 00:23:06.200
given that it's a weekly thing.

445
00:23:06.200 --> 00:23:11.000
I know for last week's I sent out a reminder the day

446
00:23:11.000 --> 00:23:14.330
before, coupled with there was another reminder

447
00:23:14.330 --> 00:23:16.850
of something else that was happening the same time.

448
00:23:16.850 --> 00:23:19.460
This week, I did not because staff line went out today,

449
00:23:19.460 --> 00:23:22.190
which is the day of, and of course it was in staff line.

450
00:23:22.190 --> 00:23:25.100
So I'm just curious if there's a way to know

451
00:23:25.100 --> 00:23:26.300
how the promotion of it's going.

452
00:23:26.300 --> 00:23:27.133
So that's all.

453
00:23:27.133 --> 00:23:28.760
<v ->I think last week there were more people</v>

454
00:23:28.760 --> 00:23:30.890
than the week before so your notification probably

455
00:23:30.890 --> 00:23:33.415
did help at that.
<v ->Yeah, yeah.</v>

456
00:23:33.415 --> 00:23:34.610
<v ->I would agree with that.</v>

457
00:23:34.610 --> 00:23:36.650
It was a pretty big group because

458
00:23:36.650 --> 00:23:39.013
before it had been like five or fewer,

459
00:23:39.013 --> 00:23:41.510
the times that I had gone personally,

460
00:23:41.510 --> 00:23:44.210
obviously I can't go today,

461
00:23:44.210 --> 00:23:49.210
but I'll check in with folks who did go on the walk today,

462
00:23:49.830 --> 00:23:52.800
later this afternoon and see how they did.

463
00:23:52.800 --> 00:23:56.010
<v ->Thanks.</v>
<v ->Yeah, it's really nice</v>

464
00:23:56.010 --> 00:23:57.450
and it's a really fun way just

465
00:23:57.450 --> 00:23:59.190
to have some lighthearted conversation

466
00:23:59.190 --> 00:24:01.860
with people across campus from different areas

467
00:24:01.860 --> 00:24:04.693
and it's always good to be outside

468
00:24:06.330 --> 00:24:08.400
and I like that it started in the winter

469
00:24:08.400 --> 00:24:12.030
but I imagine it might be easier to have more people join in

470
00:24:12.030 --> 00:24:13.530
as the weather gets better

471
00:24:13.530 --> 00:24:18.450
and you know, people feel a little safer on the sidewalks

472
00:24:18.450 --> 00:24:21.660
and maybe everybody who goes can bring a friend next week.

473
00:24:21.660 --> 00:24:25.560
Right? So then you get a larger group going.

474
00:24:25.560 --> 00:24:28.110
And it's a nice walk, it's a good walk.

475
00:24:28.110 --> 00:24:28.943
<v ->Yeah that was part of the idea was that,</v>

476
00:24:28.943 --> 00:24:32.443
sorry I'm in a common area, that we would,

477
00:24:37.590 --> 00:24:40.170
having the occasion would help get people outside.

478
00:24:40.170 --> 00:24:42.270
But yes, campus is lovely in the springtime

479
00:24:42.270 --> 00:24:44.520
so we'll certainly revisit.

480
00:24:46.380 --> 00:24:50.220
<v ->Anybody that manages like the Instagram as a place</v>

481
00:24:50.220 --> 00:24:51.360
to be putting marketing.

482
00:24:51.360 --> 00:24:54.277
<v ->Okay.</v>
<v ->Was outta curiosity. Okay.</v>

483
00:24:57.415 --> 00:25:02.415
<v ->Okay, I think that covers the standing committee updates.</v>

484
00:25:02.760 --> 00:25:05.400
Any questions for any committee members, thoughts

485
00:25:05.400 --> 00:25:07.233
or ideas to be shared?

486
00:25:08.130 --> 00:25:10.130
Any in chat Ellen? Nope.

487
00:25:11.471 --> 00:25:15.304
Alright, we'll move on to leadership meetings.

488
00:25:17.430 --> 00:25:20.763
There is a lot going on with leadership.

489
00:25:22.200 --> 00:25:23.033
Let's see.

490
00:25:26.010 --> 00:25:27.177
So we had some

491
00:25:30.780 --> 00:25:34.230
conversations with this chief of staff, Jonathan,

492
00:25:34.230 --> 00:25:36.120
regarding the spring elections

493
00:25:36.120 --> 00:25:38.040
for the staff council positions,

494
00:25:38.040 --> 00:25:42.300
the president and vice president positions, largely centered

495
00:25:42.300 --> 00:25:46.467
around some questions due to the fact that we have

496
00:25:48.030 --> 00:25:51.180
non-represented and represented staff on campus

497
00:25:51.180 --> 00:25:54.240
and how that intersects with the positions.

498
00:25:54.240 --> 00:25:55.823
And I think that we

499
00:25:57.180 --> 00:26:00.000
were aligned in our thoughts on those positions

500
00:26:00.000 --> 00:26:04.770
and forwarded that onto the nominating committee.

501
00:26:04.770 --> 00:26:07.020
And essentially these roles

502
00:26:08.940 --> 00:26:11.790
in some ways supersede those boundaries.

503
00:26:11.790 --> 00:26:14.957
And I think that for the staff council

504
00:26:16.410 --> 00:26:19.243
to understand that it is something

505
00:26:21.150 --> 00:26:23.130
that must be taken very seriously.

506
00:26:23.130 --> 00:26:28.130
You know, it is a privileged information session many times

507
00:26:28.170 --> 00:26:31.980
not just an opportunity for us to share

508
00:26:31.980 --> 00:26:33.240
our agenda items,

509
00:26:33.240 --> 00:26:36.300
but these roles are privileged

510
00:26:36.300 --> 00:26:40.800
to sensitive information regarding the university

511
00:26:40.800 --> 00:26:44.020
and that needs to be taken seriously

512
00:26:44.020 --> 00:26:48.020
and that requires the cone of silence sometimes.

513
00:26:51.310 --> 00:26:52.600
Any questions about that?

514
00:26:52.600 --> 00:26:54.520
'Cause I know that can be a little tricky

515
00:26:54.520 --> 00:26:58.853
and we can get into that more later too if you want.

516
00:27:00.535 --> 00:27:02.368
All righty, let's see.

517
00:27:06.700 --> 00:27:09.283
Most recently the primary topic

518
00:27:10.570 --> 00:27:14.020
of our conversation was regarding academic institutions

519
00:27:14.020 --> 00:27:17.110
and executive orders by the President of the United States

520
00:27:17.110 --> 00:27:20.027
and the impact that that is having.

521
00:27:21.010 --> 00:27:23.427
So it's about as clear as mud

522
00:27:25.450 --> 00:27:29.500
and there are different arms of the university

523
00:27:29.500 --> 00:27:30.850
that are working on that.

524
00:27:30.850 --> 00:27:32.260
I know there are a lot of people

525
00:27:32.260 --> 00:27:36.340
that are concerned about their jobs, about funding,

526
00:27:36.340 --> 00:27:37.570
about research.

527
00:27:37.570 --> 00:27:40.987
This has a wide expanding range of impact

528
00:27:42.610 --> 00:27:46.477
and I think the most important piece of information

529
00:27:46.477 --> 00:27:49.394
to share is that this is applicable

530
00:27:50.590 --> 00:27:53.380
to all academic institutions.

531
00:27:53.380 --> 00:27:55.240
So if you kind of think

532
00:27:55.240 --> 00:27:58.870
of the academic institutions in this country as a coalition

533
00:27:58.870 --> 00:28:02.260
that are all gonna be having a very shared interest

534
00:28:02.260 --> 00:28:05.980
and seeing these items prioritized and addressed

535
00:28:05.980 --> 00:28:08.710
and managed efficiently.

536
00:28:08.710 --> 00:28:11.320
And certainly we can even go so far to say

537
00:28:11.320 --> 00:28:13.750
that there are some organizations

538
00:28:13.750 --> 00:28:18.250
where this is a even greater and more impactful issue.

539
00:28:18.250 --> 00:28:21.820
You know, like the organizations that are

540
00:28:21.820 --> 00:28:24.700
much more heavily involved in research than we are.

541
00:28:24.700 --> 00:28:25.930
Of course we have research

542
00:28:25.930 --> 00:28:29.320
and we're also moving into R1 status

543
00:28:29.320 --> 00:28:32.020
and that means keeping R1 status.

544
00:28:32.020 --> 00:28:35.437
So there's a lot of ripples in this pond,

545
00:28:38.530 --> 00:28:41.410
but I think the discussions have been moving forward

546
00:28:41.410 --> 00:28:42.243
in a very positive way

547
00:28:42.243 --> 00:28:44.493
and that just understanding

548
00:28:45.940 --> 00:28:50.050
that across the country people are working together

549
00:28:50.050 --> 00:28:51.633
to get clarity, one

550
00:28:52.870 --> 00:28:56.830
and two, determine any steps needed to move forward

551
00:28:56.830 --> 00:29:01.420
and we're just gonna keep the conversation open on that.

552
00:29:01.420 --> 00:29:05.170
<v ->I'd like to add too that we really stressed</v>

553
00:29:07.330 --> 00:29:12.330
staff's feelings about all of this and how nervous staff are

554
00:29:12.880 --> 00:29:15.280
or can be when rumors go around

555
00:29:15.280 --> 00:29:19.330
and then stress the importance of communication,

556
00:29:19.330 --> 00:29:24.280
with communication just because everything is so unclear.

557
00:29:24.280 --> 00:29:27.190
<v ->And I think this is an opportunity for people</v>

558
00:29:27.190 --> 00:29:31.090
to voice those concerns and ask those questions

559
00:29:31.090 --> 00:29:34.750
and really bring them forward to, you know, staff council

560
00:29:34.750 --> 00:29:38.440
or staff council members is really important in getting the

561
00:29:38.440 --> 00:29:40.030
correct information

562
00:29:40.030 --> 00:29:42.863
and understanding what is going on

563
00:29:44.570 --> 00:29:46.940
so we don't have, you know,

564
00:29:46.940 --> 00:29:49.610
our own stories building in our head.

565
00:29:49.610 --> 00:29:52.880
'Cause there could be a lot of stories. Right?

566
00:29:52.880 --> 00:29:54.830
And unnecessarily so.

567
00:29:54.830 --> 00:29:58.280
Yeah, so when we think about being in times of stress,

568
00:29:58.280 --> 00:30:01.550
and I think there's a lot of pinch points right now, we need

569
00:30:01.550 --> 00:30:04.040
to think about how do we minimize stress

570
00:30:04.040 --> 00:30:08.960
and minimizing the stories is a great place to start.

571
00:30:08.960 --> 00:30:11.043
Any questions about that?

572
00:30:13.850 --> 00:30:16.700
Please go back to, you know, your constituents

573
00:30:16.700 --> 00:30:18.860
and you know, be bold.

574
00:30:18.860 --> 00:30:22.250
You know, it is really hard for people to step forward.

575
00:30:22.250 --> 00:30:24.530
Like sometimes they'll talk amongst themselves

576
00:30:24.530 --> 00:30:27.197
or we will talk with each other,

577
00:30:28.850 --> 00:30:32.060
but I think this is a time for staff council to be bold

578
00:30:32.060 --> 00:30:35.210
and just say, you know, how do you feel about this?

579
00:30:35.210 --> 00:30:37.550
Like, ask the questions, right?

580
00:30:37.550 --> 00:30:40.640
Be curious, get your finger on the pulse

581
00:30:40.640 --> 00:30:44.223
so we can have more conversations about it.

582
00:30:48.650 --> 00:30:50.660
We also met with human resources

583
00:30:50.660 --> 00:30:54.650
and talked about the upcoming performance review process.

584
00:30:54.650 --> 00:30:56.270
So just for clarity,

585
00:30:56.270 --> 00:30:59.540
there are two separate activities that are happening.

586
00:30:59.540 --> 00:31:04.310
One is for non represented staff who have the option

587
00:31:04.310 --> 00:31:08.477
of not going through with a performance evaluation

588
00:31:09.470 --> 00:31:12.290
and represented staff who are still required

589
00:31:12.290 --> 00:31:17.270
to have a performance evaluation in its existing form.

590
00:31:17.270 --> 00:31:21.520
The third piece of this is that HR is reviewing the

591
00:31:22.580 --> 00:31:25.747
process and procedures and guidelines.

592
00:31:27.470 --> 00:31:29.053
And as part of that

593
00:31:31.790 --> 00:31:35.373
we will be seeing changes around positions.

594
00:31:38.330 --> 00:31:41.030
So I think we're gonna move from position descriptions

595
00:31:41.030 --> 00:31:41.863
to jobs.

596
00:31:43.130 --> 00:31:46.963
It's gonna follow more of a national standard.

597
00:31:47.990 --> 00:31:50.120
And the reason for that is

598
00:31:50.120 --> 00:31:54.080
because it will more closely align with

599
00:31:54.080 --> 00:31:55.490
professional certifications

600
00:31:55.490 --> 00:31:58.240
and qualifications to a position.

601
00:31:59.840 --> 00:32:00.673
And that's the goal.

602
00:32:00.673 --> 00:32:03.140
So that's gonna be, you know, a lot

603
00:32:03.140 --> 00:32:06.410
of work for HR and they're doing that

604
00:32:06.410 --> 00:32:10.130
and we wanna make sure that it best represents, you know,

605
00:32:10.130 --> 00:32:14.090
the value that individual staff bring to the university.

606
00:32:14.090 --> 00:32:16.040
So this is gonna be an opportunity for us

607
00:32:16.040 --> 00:32:18.770
to have shared conversation with them.

608
00:32:18.770 --> 00:32:20.853
Any questions about that?

609
00:32:30.080 --> 00:32:30.965
Yes, go ahead.

610
00:32:30.965 --> 00:32:32.465
<v Member>Sorry.</v>

611
00:32:34.310 --> 00:32:35.143
Sorry.

612
00:32:35.143 --> 00:32:36.740
I'm working from home and I have a plumber doing some work

613
00:32:36.740 --> 00:32:39.300
downstairs, so no camera or whatever.

614
00:32:39.300 --> 00:32:43.530
But my question is, for the process you just described,

615
00:32:43.530 --> 00:32:46.950
how would that be communicated out?

616
00:32:46.950 --> 00:32:50.310
I'm sure HR is gonna send emails,

617
00:32:50.310 --> 00:32:53.760
but how would staff council kind of support

618
00:32:53.760 --> 00:32:56.343
that communication or you know,

619
00:32:58.290 --> 00:33:02.460
what would be helpful as far as answering questions

620
00:33:02.460 --> 00:33:05.430
or passing along information not to overlap

621
00:33:05.430 --> 00:33:08.400
with what HR might already be doing?

622
00:33:08.400 --> 00:33:12.150
<v ->No, that's a great question. I think-</v>

623
00:33:12.150 --> 00:33:13.590
<v ->That's where PPD comes in.</v>

624
00:33:13.590 --> 00:33:15.360
That's exactly what we're working on.

625
00:33:15.360 --> 00:33:18.630
So if you've got feedback, send it to any of us

626
00:33:18.630 --> 00:33:21.180
and that's the avenue.

627
00:33:21.180 --> 00:33:23.490
<v ->Excellent. Okay. Thank you.</v>

628
00:33:23.490 --> 00:33:26.010
<v ->And I think HR is having conversations</v>

629
00:33:26.010 --> 00:33:30.240
with the different HR units across campus

630
00:33:30.240 --> 00:33:32.850
and so I think it's really critical that we get

631
00:33:32.850 --> 00:33:36.270
that information to the PPD committee so

632
00:33:36.270 --> 00:33:39.330
that boots on the ground can have their voices heard about

633
00:33:39.330 --> 00:33:43.747
what's important and valued for the positions at UVM.

634
00:33:45.390 --> 00:33:48.600
<v ->Maybe we plan for our next staff council meeting</v>

635
00:33:48.600 --> 00:33:51.600
to have a discussion about this so everybody can go out

636
00:33:51.600 --> 00:33:53.640
and get feedback over the next month

637
00:33:53.640 --> 00:33:55.650
because everyone's gonna be in the thick of it right now

638
00:33:55.650 --> 00:33:57.240
and it'll be a great time to get that feedback

639
00:33:57.240 --> 00:34:00.480
and then we can collect it all at the next meeting.

640
00:34:00.480 --> 00:34:02.370
<v ->That's a great suggestion. I like that.</v>

641
00:34:02.370 --> 00:34:06.060
<v ->I also think, and correct me if I'm wrong,</v>

642
00:34:06.060 --> 00:34:10.530
non-unionized staff have already undergone this.

643
00:34:10.530 --> 00:34:13.535
Is that not right?
<v ->Not at this scale.</v>

644
00:34:13.535 --> 00:34:15.185
<v ->Oh, okay.</v>
<v ->To my understanding.</v>

645
00:34:15.185 --> 00:34:16.018
<v ->Okay.</v>

646
00:34:16.018 --> 00:34:18.215
<v ->I think the classic comp piece has already happened.</v>

647
00:34:18.215 --> 00:34:19.048
<v ->Okay.</v>

648
00:34:19.048 --> 00:34:22.695
<v ->Yes. But only for nine.</v>
<v ->Yeah, correct.</v>

649
00:34:22.695 --> 00:34:24.195
<v ->For nine.</v>
<v ->Okay.</v>

650
00:34:25.351 --> 00:34:28.351
<v ->It's a pretty ginormous shift, so.</v>

651
00:34:31.680 --> 00:34:35.190
<v ->Just one follow up question for JP is</v>

652
00:34:35.190 --> 00:34:38.910
if you can provide, I mean, happy to do it independently,

653
00:34:38.910 --> 00:34:41.700
but if there's a framework so that

654
00:34:41.700 --> 00:34:45.240
we're collecting information consistently across groups,

655
00:34:45.240 --> 00:34:49.470
just even like four bullet points or something like that.

656
00:34:49.470 --> 00:34:52.710
I'm not even sure how many people in my unit would be,

657
00:34:52.710 --> 00:34:54.450
you know, affected by this,

658
00:34:54.450 --> 00:34:56.950
but I do think it is a deeper,

659
00:34:59.730 --> 00:35:02.897
like many, this is as you said Monica,

660
00:35:04.470 --> 00:35:08.640
broad topic, so I just wanna make sure I'm

661
00:35:08.640 --> 00:35:10.410
asking the right questions at the right time.

662
00:35:10.410 --> 00:35:11.243
So thanks.

663
00:35:12.180 --> 00:35:14.550
<v ->I could try to put something together</v>

664
00:35:14.550 --> 00:35:15.930
but I wouldn't want it to be,

665
00:35:15.930 --> 00:35:18.750
'Cause it is so broad, so I wouldn't want it

666
00:35:18.750 --> 00:35:19.770
to be just contained to that.

667
00:35:19.770 --> 00:35:21.840
But I can put something together if you ever give some kind

668
00:35:21.840 --> 00:35:25.290
of direction, help people ask questions for sure.

669
00:35:25.290 --> 00:35:27.210
<v ->Great, thank you.</v>
<v ->And I think</v>

670
00:35:27.210 --> 00:35:30.990
what can be the baseline for these thoughts is

671
00:35:30.990 --> 00:35:33.960
that the general consensus across campus

672
00:35:33.960 --> 00:35:38.877
that the existing performance evaluation process is rather,

673
00:35:41.590 --> 00:35:43.270
what's the word I'm looking for?

674
00:35:43.270 --> 00:35:44.103
<v ->I would say tedious,</v>

675
00:35:44.103 --> 00:35:48.065
but I don't know if that's the word really.

676
00:35:48.065 --> 00:35:49.750
<v ->It's not particularly relevant, right?</v>

677
00:35:49.750 --> 00:35:51.790
It doesn't have any impact.

678
00:35:51.790 --> 00:35:54.640
It doesn't really drive any activities.

679
00:35:54.640 --> 00:35:57.100
It certainly doesn't have anything to do with any kind

680
00:35:57.100 --> 00:35:58.600
of salary changes.

681
00:36:00.640 --> 00:36:03.760
I think that while career goals and ideas

682
00:36:03.760 --> 00:36:06.250
and professional development might be discussed,

683
00:36:06.250 --> 00:36:09.010
it just kind of lands there and sits there.

684
00:36:09.010 --> 00:36:10.750
So I would encourage you

685
00:36:10.750 --> 00:36:14.890
to think about if we're revamping this process

686
00:36:14.890 --> 00:36:18.370
and if we wanna invest in talent at this university,

687
00:36:18.370 --> 00:36:21.460
that means moving through jobs,

688
00:36:21.460 --> 00:36:26.175
having different jobs across campus potentially.

689
00:36:26.175 --> 00:36:30.640
And, that particular aspect has not been very well

690
00:36:30.640 --> 00:36:32.980
realized to this point either.

691
00:36:32.980 --> 00:36:37.060
And for the university to understand its larger talent pool

692
00:36:37.060 --> 00:36:40.060
so that HR can then in turn reflect

693
00:36:41.710 --> 00:36:45.880
on current talent and possibly do internal recruiting.

694
00:36:45.880 --> 00:36:46.713
Right?

695
00:36:46.713 --> 00:36:49.750
So I think there's a lot of pieces to this,

696
00:36:49.750 --> 00:36:50.770
but we need to start

697
00:36:50.770 --> 00:36:54.310
with right now the process doesn't really serve anybody

698
00:36:54.310 --> 00:36:57.477
and what would it look like if it did?

699
00:37:11.590 --> 00:37:16.423
So then I'm gonna move into our conversation with Stratcom

700
00:37:17.560 --> 00:37:18.893
and basically we

701
00:37:23.260 --> 00:37:25.210
had two main topics.

702
00:37:25.210 --> 00:37:28.090
So the Drupal migration is really big

703
00:37:28.090 --> 00:37:30.010
and that's been like really the focus

704
00:37:30.010 --> 00:37:32.020
of the communications team

705
00:37:32.020 --> 00:37:35.050
because the older Drupal versions are sunsetting

706
00:37:35.050 --> 00:37:37.467
or have sunsetted in January.

707
00:37:38.740 --> 00:37:41.440
And I think that that process is going really well.

708
00:37:41.440 --> 00:37:44.440
We certainly would love any feedback if your department

709
00:37:44.440 --> 00:37:47.290
or area has been struggling

710
00:37:47.290 --> 00:37:49.960
or is facing a wall there.

711
00:37:49.960 --> 00:37:52.660
College of Medicine is a little bit separate.

712
00:37:52.660 --> 00:37:54.520
They are moving into Drupal as well,

713
00:37:54.520 --> 00:37:57.490
but they weren't previously on the Drupal platform.

714
00:37:57.490 --> 00:38:00.430
So they don't have the same limitations, restrictions

715
00:38:00.430 --> 00:38:04.013
or deadlines as the rest of the university.

716
00:38:05.950 --> 00:38:07.533
And we talked about

717
00:38:10.330 --> 00:38:13.810
really aligning conversations with staff council

718
00:38:13.810 --> 00:38:15.250
and strategic communications.

719
00:38:15.250 --> 00:38:16.600
I think in the past,

720
00:38:16.600 --> 00:38:20.080
strategic communications was mostly referred to

721
00:38:20.080 --> 00:38:23.410
as an external communication source

722
00:38:23.410 --> 00:38:28.077
and Jen and I have been, you know, promoting, advocating

723
00:38:30.100 --> 00:38:34.360
for having more of a partnership internally.

724
00:38:34.360 --> 00:38:36.680
I just don't really get the impression

725
00:38:36.680 --> 00:38:41.680
that staff, students and faculty really particularly excited

726
00:38:42.110 --> 00:38:44.540
to get the news from WCAX.

727
00:38:44.540 --> 00:38:48.950
Right? Tell us first 'cause we're your people.

728
00:38:48.950 --> 00:38:51.740
So we're looking at different methods.

729
00:38:51.740 --> 00:38:53.120
I mean that's always a challenge

730
00:38:53.120 --> 00:38:56.060
because not everybody uses the same system

731
00:38:56.060 --> 00:38:58.520
and I mean you even think about people in facilities,

732
00:38:58.520 --> 00:39:00.320
they're not even logging onto a computer.

733
00:39:00.320 --> 00:39:01.153
Right?

734
00:39:01.153 --> 00:39:04.730
So I think we had some good discussion around that

735
00:39:04.730 --> 00:39:08.030
and there was, what was Adam's suggestion?

736
00:39:08.030 --> 00:39:09.080
Jen, do you remember that?

737
00:39:09.080 --> 00:39:09.913
Or thought?

738
00:39:09.913 --> 00:39:14.330
<v ->We've been advocating for this kind of landing page.</v>

739
00:39:14.330 --> 00:39:16.100
<v ->Oh I remember, landing page.</v>

740
00:39:16.100 --> 00:39:17.870
But again, not everybody logs in,

741
00:39:17.870 --> 00:39:22.400
but maybe if you open a web browser on a university computer

742
00:39:22.400 --> 00:39:26.870
that dumps you into the UVM page to start with.

743
00:39:26.870 --> 00:39:29.000
So it might be a good like window

744
00:39:29.000 --> 00:39:32.150
to like some key information like open enrollment

745
00:39:32.150 --> 00:39:37.130
and so kind of forward facing information versus like, oh,

746
00:39:37.130 --> 00:39:40.040
I found it in my email or I found it in a newsletter.

747
00:39:40.040 --> 00:39:41.720
Having something more kind of like

748
00:39:41.720 --> 00:39:44.060
that jumps in your face a little bit

749
00:39:44.060 --> 00:39:48.087
that you can then dive deeper on your own time.

750
00:39:48.087 --> 00:39:48.920
I think that's-

751
00:39:48.920 --> 00:39:52.430
<v ->Talked about my UVM being promoted</v>

752
00:39:52.430 --> 00:39:54.050
at onboarding sessions too.

753
00:39:54.050 --> 00:39:54.883
<v ->Yes.</v>

754
00:39:54.883 --> 00:39:57.687
<v ->I don't know if any of you all use myUVM.</v>

755
00:39:57.687 --> 00:39:58.520
I never did.

756
00:39:58.520 --> 00:40:01.038
I was never told about it till like last year, so.

757
00:40:01.038 --> 00:40:01.871
<v ->No.</v>

758
00:40:01.871 --> 00:40:05.000
<v ->And just having more training and information available</v>

759
00:40:05.000 --> 00:40:08.420
that it's a really powerful resource that is underutilized

760
00:40:08.420 --> 00:40:11.837
and for existing and onboarding purposes.

761
00:40:15.680 --> 00:40:17.930
Did I cover all of the P1s?

762
00:40:29.785 --> 00:40:32.285
I'll just do a quick note that

763
00:40:35.090 --> 00:40:39.590
please take the time to encourage your constituents

764
00:40:39.590 --> 00:40:42.020
to take a look at Ron Lumborough's email

765
00:40:42.020 --> 00:40:45.260
regarding the presidential search.

766
00:40:45.260 --> 00:40:48.320
I pushed hard for him to send that out.

767
00:40:48.320 --> 00:40:49.520
I think it's really important

768
00:40:49.520 --> 00:40:52.490
to let everyone in the community understand

769
00:40:52.490 --> 00:40:55.370
that the process is moving forward

770
00:40:55.370 --> 00:40:59.453
and that the processes adhering to the guidelines

771
00:41:00.890 --> 00:41:03.807
and he speaks to that in the email.

772
00:41:05.540 --> 00:41:08.173
<v ->So about a week ago or so. That one?</v>

773
00:41:08.173 --> 00:41:09.006
<v ->Yeah.</v>
<v ->Okay.</v>

774
00:41:09.006 --> 00:41:10.250
<v ->About a week ago.</v>

775
00:41:10.250 --> 00:41:12.350
So it's always hard, right?

776
00:41:12.350 --> 00:41:14.510
Because there's a process

777
00:41:14.510 --> 00:41:16.010
and I do want people to know

778
00:41:16.010 --> 00:41:19.460
that there is a process in place and it takes time

779
00:41:19.460 --> 00:41:23.570
and at different intervals there will be more communication

780
00:41:23.570 --> 00:41:26.360
to the community and then there's gonna be stretches

781
00:41:26.360 --> 00:41:30.800
of silence while things are happening in the background.

782
00:41:30.800 --> 00:41:32.895
And again, we don't want people making up stories

783
00:41:32.895 --> 00:41:36.540
in their head, just a reminder that

784
00:41:36.540 --> 00:41:38.160
the process is moving forward

785
00:41:38.160 --> 00:41:41.610
and that Ron did send that email

786
00:41:41.610 --> 00:41:44.370
and if people, you know, have questions

787
00:41:44.370 --> 00:41:46.710
to take a look at that.

788
00:41:46.710 --> 00:41:48.780
And then I think that brings us to the next part

789
00:41:48.780 --> 00:41:49.920
of the meeting.
<v ->Right on time.</v>

790
00:41:49.920 --> 00:41:51.336
Amazing.

791
00:41:51.336 --> 00:41:54.265
<v ->Oh, must be getting better at this.</v>

792
00:41:54.265 --> 00:41:56.098
<v ->Well, some of us do.</v>

793
00:41:59.165 --> 00:41:59.998
<v ->Oh, okay.</v>

794
00:41:59.998 --> 00:42:02.850
So at this point I'd like to get a motion

795
00:42:02.850 --> 00:42:04.800
to enter into executive session

796
00:42:04.800 --> 00:42:07.467
to discuss the spring elections.

797
00:42:08.550 --> 00:42:10.770
<v ->Move to motion into executive session,</v>

798
00:42:10.770 --> 00:42:15.150
but also approve outside of staff council folks

799
00:42:15.150 --> 00:42:17.760
to stay in the meeting.
<v ->Okay.</v>

800
00:42:17.760 --> 00:42:18.960
<v ->So-</v>
<v ->For executive.</v>

801
00:42:18.960 --> 00:42:21.390
<v ->I'm gonna need a little help on understanding that</v>

802
00:42:21.390 --> 00:42:23.220
'cause what are the limitations

803
00:42:23.220 --> 00:42:26.010
of executive session versus having

804
00:42:26.010 --> 00:42:28.427
non-council members present?

805
00:42:29.640 --> 00:42:33.210
<v ->So, I believe if we decide that</v>

806
00:42:33.210 --> 00:42:36.570
non-staff council representatives can stay

807
00:42:36.570 --> 00:42:38.040
for executive session, that's fine.

808
00:42:38.040 --> 00:42:39.972
And we just stop recording. Correct Alan?

809
00:42:39.972 --> 00:42:40.805
Is that-

810
00:42:40.805 --> 00:42:42.960
<v ->It's gonna stop recording no matter what.</v>

811
00:42:42.960 --> 00:42:43.793
<v ->Right.</v>

812
00:42:43.793 --> 00:42:45.630
<v ->And no minutes will be taken no matter what.</v>

813
00:42:45.630 --> 00:42:47.797
But the secondary issue is

814
00:42:49.650 --> 00:42:53.250
allowing non-staff council people such as our HESSA guests

815
00:42:53.250 --> 00:42:56.010
and the nominating committee who are not on staff council

816
00:42:56.010 --> 00:42:57.660
to stay during that period of time.

817
00:42:57.660 --> 00:42:58.860
<v ->Okay.</v>
<v ->So you have the</v>

818
00:42:58.860 --> 00:43:00.570
ability to vote on whether or not-

819
00:43:00.570 --> 00:43:04.380
<v ->So executive session does not mean staff council only.</v>

820
00:43:04.380 --> 00:43:07.410
We can explicitly open it like you just did.

821
00:43:07.410 --> 00:43:10.760
<v ->If we don't specify, it does mean only.</v>

822
00:43:10.760 --> 00:43:11.790
<v ->But what we specify.</v>

823
00:43:11.790 --> 00:43:13.873
Okay. Can I get a second?

824
00:43:16.440 --> 00:43:20.670
That has to be a council member. Okay, thank you.

825
00:43:20.670 --> 00:43:23.003
So at 10:15-
<v ->Not done yet.</v>

826
00:43:25.200 --> 00:43:28.980
Any further discussion?
<v ->Any further discussion?</v>

827
00:43:28.980 --> 00:43:30.390
<v ->Then, all in favor.</v>

828
00:43:30.390 --> 00:43:33.090
<v ->And all those in favor of moving into executive session,</v>

829
00:43:33.090 --> 00:43:35.007
please raise your hand.

830
00:43:41.280 --> 00:43:42.280
Any opposed?

831
00:43:46.740 --> 00:43:48.073
Any abstentions?

832
00:43:51.360 --> 00:43:52.193
Okay.

833
00:43:56.610 --> 00:43:57.777
So we-
<v ->Again.</v>

834
00:44:00.630 --> 00:44:04.470
<v ->All right, we will open up the floor</v>

835
00:44:04.470 --> 00:44:07.050
for council members to make any comments

836
00:44:07.050 --> 00:44:09.467
or bring forward any concerns

837
00:44:10.650 --> 00:44:12.390
and I think Richard has his hand up

838
00:44:12.390 --> 00:44:16.290
and we've got somebody else to want to.

839
00:44:16.290 --> 00:44:18.360
Richard, go ahead please.

840
00:44:18.360 --> 00:44:19.193
<v ->Thank you.</v>

841
00:44:19.193 --> 00:44:21.840
So you probably got, well not probably,

842
00:44:21.840 --> 00:44:22.890
you got the email yesterday

843
00:44:22.890 --> 00:44:26.760
that the campus climate survey is launching on Monday.

844
00:44:26.760 --> 00:44:28.380
So this is just my plug

845
00:44:28.380 --> 00:44:31.240
to complete the campus climate survey when it

846
00:44:31.240 --> 00:44:33.160
launches on Monday.

847
00:44:33.160 --> 00:44:35.050
So sometime next week,

848
00:44:35.050 --> 00:44:38.770
ideally Monday you'll get a general campus communication

849
00:44:38.770 --> 00:44:42.700
that will include a link that takes you to the webpage.

850
00:44:42.700 --> 00:44:46.150
That will include the link. Yes, it's a link to a link.

851
00:44:46.150 --> 00:44:50.080
I apologize. That's how we preserve anonymity in this.

852
00:44:50.080 --> 00:44:53.470
We have separate links for faculty, staff and students.

853
00:44:53.470 --> 00:44:56.080
So there's a couple of different versions of the survey.

854
00:44:56.080 --> 00:44:59.380
So just please when you get the request

855
00:44:59.380 --> 00:45:01.750
to complete the campus climate survey, this is something

856
00:45:01.750 --> 00:45:05.380
that senior administration takes very seriously.

857
00:45:05.380 --> 00:45:06.850
They put a lot of value in it,

858
00:45:06.850 --> 00:45:09.460
they wanna see a very high response rate.

859
00:45:09.460 --> 00:45:11.140
If you have any questions about it

860
00:45:11.140 --> 00:45:15.430
and anonymity/confidentiality/concerns, either

861
00:45:15.430 --> 00:45:18.610
you or anyone in your area, please don't hesitate

862
00:45:18.610 --> 00:45:23.530
to reach out to me or potentially Erika Lala in DOIE.

863
00:45:23.530 --> 00:45:25.630
She's another one of the leads on the survey.

864
00:45:25.630 --> 00:45:27.610
We're available to answer any questions

865
00:45:27.610 --> 00:45:31.510
and concerns about it to really try to get people

866
00:45:31.510 --> 00:45:33.190
to respond to the survey.

867
00:45:33.190 --> 00:45:34.960
So we appreciate it.

868
00:45:34.960 --> 00:45:37.510
<v ->Richard, can you really quickly just explain what it is</v>

869
00:45:37.510 --> 00:45:40.060
for people who are new?

870
00:45:40.060 --> 00:45:44.770
<v ->So the campus climate survey is asking people's opinions</v>

871
00:45:44.770 --> 00:45:48.010
essentially about all aspects of how things are going

872
00:45:48.010 --> 00:45:49.660
for you on campus.

873
00:45:49.660 --> 00:45:54.160
It involves things like if you feel that you are valued,

874
00:45:54.160 --> 00:45:55.493
if you have any,

875
00:45:57.910 --> 00:45:59.320
for some reason the right words are not coming

876
00:45:59.320 --> 00:46:01.300
to my mind right now, in terms

877
00:46:01.300 --> 00:46:03.550
of there's any abuses going on.

878
00:46:03.550 --> 00:46:06.370
I don't know if abuse really is the right word there,

879
00:46:06.370 --> 00:46:08.530
but if you think there's any,

880
00:46:08.530 --> 00:46:09.820
harassment was the word I was looking for.

881
00:46:09.820 --> 00:46:12.310
Like if you feel like you've been harassed at any point,

882
00:46:12.310 --> 00:46:14.477
either based upon any sort

883
00:46:15.520 --> 00:46:17.830
of personal characteristics,

884
00:46:17.830 --> 00:46:20.530
negative interactions you've had with anyone on campus,

885
00:46:20.530 --> 00:46:23.860
ideally the results are gonna be, you love it at UVM,

886
00:46:23.860 --> 00:46:27.550
but obviously if there's any issues you have with any aspect

887
00:46:27.550 --> 00:46:29.080
of your employment, that's

888
00:46:29.080 --> 00:46:31.660
what the campus climate survey is getting at

889
00:46:31.660 --> 00:46:35.680
and the results do factor heavily into the inclusive

890
00:46:35.680 --> 00:46:37.300
excellence action plans

891
00:46:37.300 --> 00:46:40.450
and departmental planning in general.

892
00:46:40.450 --> 00:46:42.550
<v ->Thank you.</v>
<v ->Alan?</v>

893
00:46:42.550 --> 00:46:45.100
<v ->Thanks. So, thanks for that Richard.</v>

894
00:46:45.100 --> 00:46:47.950
As you mentioned, Erika Lala is one of the contact people.

895
00:46:47.950 --> 00:46:50.980
She has asked to come to a staff council meeting

896
00:46:50.980 --> 00:46:53.710
and will be at the next full staff council meeting

897
00:46:53.710 --> 00:46:55.577
to talk about the climate survey as well.

898
00:46:55.577 --> 00:46:56.410
Certainly not-

899
00:46:56.410 --> 00:46:58.015
<v ->Oh, she did not tell me that.</v>

900
00:46:58.015 --> 00:46:58.848
<v ->There you go.</v>

901
00:46:58.848 --> 00:47:01.030
So it's certainly not to dissuade you from continuing on

902
00:47:01.030 --> 00:47:02.980
with the process and reaching out for any questions.

903
00:47:02.980 --> 00:47:07.397
But again, she will be at the next scheduled meeting.

904
00:47:09.970 --> 00:47:14.387
<v ->Anyone else have any comments, concerns, accolades?</v>

905
00:47:19.090 --> 00:47:21.160
Go ahead, Allen.
<v ->Sorry, just</v>

906
00:47:21.160 --> 00:47:23.260
because not everybody can see the chat, question was asked

907
00:47:23.260 --> 00:47:25.240
about the survey as a survey just about those

908
00:47:25.240 --> 00:47:28.670
who are on campus and Richard replied, everyone, students,

909
00:47:28.670 --> 00:47:30.020
faculty and staff.

910
00:47:30.020 --> 00:47:33.650
It's open to the whole UVM community.

911
00:47:33.650 --> 00:47:35.900
<v ->We do make sure that people who are not part</v>

912
00:47:35.900 --> 00:47:39.230
of the UVM community can't take the survey.

913
00:47:39.230 --> 00:47:40.340
So you will be asked

914
00:47:40.340 --> 00:47:43.250
to authenticate when you click on the survey to ensure

915
00:47:43.250 --> 00:47:46.190
that you are associated with UVM.

916
00:47:46.190 --> 00:47:48.080
Although you are asked to authenticate,

917
00:47:48.080 --> 00:47:51.410
we do not collect identifying information as part

918
00:47:51.410 --> 00:47:53.090
of the authentication process.

919
00:47:53.090 --> 00:47:55.400
So even though you're asked to authenticate,

920
00:47:55.400 --> 00:47:58.150
it is still completely anonymous.

921
00:48:02.570 --> 00:48:05.825
<v ->Yeah, and I just wanna add to that, that</v>

922
00:48:05.825 --> 00:48:07.460
at this point in time, you know,

923
00:48:07.460 --> 00:48:10.070
we're a very data-driven society

924
00:48:10.070 --> 00:48:15.070
and a lot of leadership actions are driven by data points.

925
00:48:15.350 --> 00:48:17.270
And so the importance

926
00:48:17.270 --> 00:48:19.970
of the climate survey cannot be stressed enough.

927
00:48:19.970 --> 00:48:24.387
And the more data that we collect that can be stored,

928
00:48:25.730 --> 00:48:28.230
reviewed, processed, you know,

929
00:48:29.510 --> 00:48:32.060
that helps drive the direction in the future

930
00:48:32.060 --> 00:48:34.370
of the university in a way

931
00:48:34.370 --> 00:48:36.650
that senior leadership can stand behind.

932
00:48:36.650 --> 00:48:37.483
Right?

933
00:48:37.483 --> 00:48:39.860
As seen in our climate survey,

934
00:48:39.860 --> 00:48:42.620
we are moving forward in this action plan.

935
00:48:42.620 --> 00:48:44.287
So it is significant

936
00:48:45.890 --> 00:48:49.250
and plays a huge role in the strategic planning

937
00:48:49.250 --> 00:48:52.000
of the university moving forward.

938
00:48:53.840 --> 00:48:55.423
Any other comments?

939
00:49:01.070 --> 00:49:02.361
I'm hearing none.

940
00:49:02.361 --> 00:49:05.278
I will adjourn this meeting at 1:27

941
00:49:06.560 --> 00:49:08.990
and thank you very much for joining our lively discussion

942
00:49:08.990 --> 00:49:10.907
today and your service.